HomeMy WebLinkAboutItem 11 - Fire Stations and FinancingMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: MAY 1, 2018
SUBJECT: APPROVAL FOR THE AWARD OF RFQ 462-2018 FOR
ARCHITECTURAL DESIGN SERVICES FOR FIRE STATIONS 2 AND 3
AND REIMBURSEMENT RESOLUTION
RECOMMENDATION: City Council to consider award of Request for Qualifications 462-2018 for
Architectural Design Services for fire stations 2 and 3 with Brown
Reynolds Watford Architects for the Fire department and to also consider
approval of a Reimbursement Resolution for Fire Stations 2 and 3, the
Animal Shelter and Golf Course Clubhouse and Multi -Use Facility
FUNDING SOURCE: Upon approval, funds for this purchase will be available in Capital Projects
General Facilities. (Station #2: $665,830 Account #177-48830-210-003-
160002-01) (Station #3: $589,900 Account #177-48830-210-003-170001-
01) for a total of $1,255,730.
BACKGROUND: In November of 2017 voters approved the construction of new fire stations
2 and 3, expanding/renovating the animal shelter and construction of a
new golf course clubhouse and tournament facility all to be financed
through the issuance of General Obligations Bonds. Prior to the issuance
of the General Obligation Bonds the Reimbursement Resolution will
provide the City the ability to satisfy design, architectural and construction
costs related to the projects .
The voter approved projects include:
Animal Shelter $3.9 Milion
New Fire Stations 2 and 3 for $16 Million
Golf Clubhouse and Facilities for $4.8 Million
Total of $24.7 Million.
Request for Qualifications 462-2018 was solicited in accordance with
Texas Government Code Chapter 2254.004. The RFQ was issued
December 21, 2017 and closed on January 25, 2018.
Fourteen firms submitted proposals for the design of Fire Station 2 and 3:
Architect Design Group, Brandsetter Carrol, Inc., Brinkley Sargent
Wiginton Architects, Brown Reynolds Watford Architects, Callahan and
Freeman, Eikon, GFF Architects, Huitt-Zollars, Komatsu, PGAL, RPGA
Design Group, SRG Architects, VAI Architects, Inc. and Wright Group
Architects.
Proposals were reviewed and graded by the selection committee
consisting of staff from the Fire Department, Public Works and the City
Manager's Office. The top three firms were interviewed. The selection
committee heard from Brinkley Sargent Wiginton Architects, Komatsu, and
Brown Reynolds Watford Architects. The committee chose Brown
Reynolds Watford Architects after the interviews.
The difference in design cost between Stations 2 and 3 is due to the
design needed for the inclusion of the back-up dispatch/Emergency
Operations Center at Station 2.
Staff recommends approval.
DB/LW
RESOLUTION NO. 2018-040
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE
REIMBURSEMENT OF EXPENDITURES TO BE
INCURRED FROM FUTURE TAX-EXEMPT OBLIGATIONS
AND PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine (the "City") is a municipal corporation and
political subdivision of the State of Texas authorized to finance its activities by issuing
obligations; and
WHEREAS, the City will make, or has made not more than 60 days prior to the
date hereof, payments with respect to the design, engineering, acquisition, construction,
reconstruction or renovation of the projects listed on Exhibit "A" attached hereto
(collectively, the "Financed Projects"); and
WHEREAS, the City has concluded that it does not currently desire to issue
obligations to finance the costs associated with the Financed Projects; and
WHEREAS, the City desires to reimburse itself for the costs associated with the
Financed Projects from the proceeds of obligations to be issued subsequent to the date
hereof; and
WHEREAS, the City reasonably expects to issue obligations to reimburse itself
for the costs associated with the Financed Projects; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
resolution have been met, including but not limited to the Open Meetings Act; and
WHEREAS, the City Council deems the adoption of this resolution to be in the
best interest of the health, safety, and welfare of the public.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City reasonably expects to reimburse itself for costs that
have been or will be paid subsequent to the date that is 60 days prior to the date hereof
and that are to be paid in connection with the design, engineering, acquisition,
construction, reconstruction or renovation of the Financed Projects from the proceeds of
obligations to be issued subsequent to the date hereof.
Section 3. The City reasonably expects that the maximum principal amount of
obligations issued to reimburse the City for the costs associated with the Financed
Projects will be $24,700,000.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE,
TEXAS on this the 1 st day of May, 2018.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
APPROVED AS TO FORM:
City Attorney
Resolution No. 2018-040 2
EXHIBIT A
DESCRIPTION OF PROJECTS
Purpose/Project Amount
Designing, improving, constructing, equipping and $3,900,000
furnishing animal shelter facilities, including the
acquisition of land.
Designing, constructing, improving, renovating,
expanding, equipping and furnishing new Fire Station No.
2 and new Fire Station No. 3 and the acquisition of land.
Designing, improving, constructing, equipping and
furnishing a multi -use facility and clubhouse at the
Grapevine Municipal Golf Course.
Resolution No. 2018-040 3
$16,000,000