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Home My WebLink AboutItem 19 - Minutes STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 1st day of May, 2018 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Spencer Council Member Mike Lease Council Member Chris Coy Council Member Duff O'Dell Council Member Paul Slechta Council Member constituting a quorum, and with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Matthew C.G. Boyle Assistant City Attorney Tara Brooks City Secretary Call to Order Mayor Tate called the meeting to order at 7:00 p.m. EXECUTIVE SESSION Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: Item 1. Executive Session A. Real property relative to deliberation to the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 7:04 p.m. The closed session ended at 7:28 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551.072 or 551.087. City Manager Rumbelow stated there was no action necessary. NOTE: City Council continued with the Regular portion of the Agenda in open session in the City Council Chambers. REGULAR MEETING Call to Order Mayor Tate called the meeting to order at 7:34 p.m. in the City Council Chambers. Item 2. Invocation Mayor Pro Tem Darlene Freed delivered the invocation. Item 3. Posting the Colors and American Pledge of Allegiance Boy Scout Troop 905 posted the colors and led the Pledges of Allegiance. Item 4. Citizen Comments There was no one wishing to speak during the citizen comments. PUBLIC HEARING Item 5. Conduct a public hearing relative to the adoption of amendments to Chapter 7 Buildings and Construction, Article IV, Fences of the Grapevine Code of Ordinances. Development Services Director Scott Williams presented this item in conjunction with item 6 and answered questions from Council. On March 19, 2018, the Building Board of Appeals reviewed the existing fence ordinance and made the following recommendations to Council: allow 48" fences in front yards in the "R-20" zoning district, requiring the fences to be 50% open, and prohibiting chain link fences in front yards. Council discussed the proposed changes. No one spoke during the public hearing. There were two letters of support provided to the Council. City Council May 1, 2018 Page 2 Motion was made to close the public hearing Motion: Freed Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 6. Consider Ordinance No. 2018-041, AM18-02, amendments to Chapter 7 Buildings and Construction, Article IV, Fences of the Grapevine Code of Ordinances and take any necessary action. Motion was made to approve Ordinance No. 2018-041, amending the requirements to a minimum of 50,000 square foot lots in the "R-20" Single Family District. Motion: Freed Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 ORDINANCE NO. 2018-041 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AMENDING THE GRAPEVINE CODE OF ORDINANCES CHAPTER 7 BUILDINGS AND CONSTRUCTION, ARTICLE IV, FENCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PENALTY, NOT TO EXCEED TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE PRESENTATIONS Item 7. Mayor Tate to present Grapevine Heritage Foundation's 2018 Preservation Advocacy Award Winners. Heritage Foundation Advisory Board Chairman Curtis Ratliff and Mayor Tate presented the awards. The Preservation/Conservation Award was given to Mike and Debi Meek for the restoration and conservation of 404 South Main Street. Mrs. Meek thanked the City and the contractors who worked on the project. The Rehabilitation Project Award was presented to David and Siri Smith for rehabilitation of the Barnes-Nicholson House. Mr. Smith described the projected and thanked the City. City Council May 1, 2018 Page 3 The Restoration Project Award was presented to Janie and Greg Dunn for the accurate restoration of the Khebler and Pearl Lipscomb House. The Dunns described the project and thanked the City. The Advocacy Award was given to Helen Jean Lucas Reed. Mrs. Reed traced the history of the City's preservation projects. Item 8. Carol and Michael Marchant, Chairpersons, to present Annual Main Street Fest information. Carol and Michael Marchant described some of the events planned for the 34th Annual Main Street Fest that will take place on May 18 - 20. They highlighted the craft brew garden, wine selections, entertainers, and complimentary parking and shuttle. They also thanked the sponsors of the festival. Item 9. Shonda Schaefer, GRACE Executive Director, to present update on GRACE Pantry and clinic. GRACE Executive Director Shonda Schaefer described the fire at the Community Clinic and Food Pantry that occurred on April 11 and the cleanup efforts following the fire. Ms. Schaefer thanked the City for allowing GRACE to move these operations into the vacated police building. Item 10. Chad Makovsky, Executive Vice President of Operations for DFW Airport, to present update on airport runway construction. DFW Airport Executive Vice President of Operations Chad Makovsky presented the Comprehensive Rehabilitation Program on Airport Pavements. DFW Airport Environmental Program Manager Sandy Lancaster detailed the Airport's noise program. Ms. Lancaster then described the closure of Runway 17C/35C that will take place May 24 — November 16 and answered questions from Council. NEW BUSINESS Item 11. Consider the award of the Request for Qualifications 462-2018 for Architectural Design Services for Fire Stations 2 and 3 with Brown Reynolds Watford Architects, Resolution No. 2018-040 authorizing the reimbursement of expenditures for Fire Stations 2 and 3, the Animal Shelter and Golf Course Clubhouse and Multi-Use Facility, and take any necessary action. Fire Chief Darrell Brown presented this item. The Architectural Design Services agreement with Brown Reynolds Watford Architects for Fire Stations 2 and 3 will total $1,255,730. The proposed resolution will allow expenditures of the funds approved by voters in the November 2017 Bond Election. City Council May 1, 2018 Page 4 Motion was made to approve the award of the Request for Qualifications to Brown Reynolds Watford Architects and Resolution No. 2018-040. Motion: Freed Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2018-040 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE REIMBURSEMENT OF EXPENDITURES TO BE INCURRED FROM FUTURE TAX-EXEMPT OBLIGATIONS AND PROVIDING AN EFFECTIVE DATE Consent Agenda Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. There were no requests to remove any items from the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 12. Consider Resolution No. 2018-034 authorizing the issuance of Grapevine 4B Economic Development Corporation Sales Tax Revenue Refunding Bonds, Taxable Series 2018; approving the issuance of the bonds and the plan of financing authorized thereby and the financing documents. Chief Financial Officer Greg Jordan recommended approval of the resolution authorizing the issuance of Grapevine 4B Economic Development Corporation Sales Tax Revenue Refunding Bonds, Taxable Series 2018. This action will refund the 2014 Certificates of Obligation that were used for the acquisition of land. The 4B Economic Development Corporation approved this item at their April 17, 2018 meeting. Council gave preliminary approval of this item on the April 17, 2018 meeting. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 City Council May 1, 2018 Page 5 RESOLUTION NO. 2018-034 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROVING A RESOLUTION ADOPTED BY THE BOARD OF DIRECTORS OF THE GRAPEVINE 4B ECONOMIC DEVELOPMENT CORPORATION AUTHORIZING THE ISSUANCE OF GRAPEVINE 4B ECONOMIC DEVELOPMENT CORPORATION SALES TAX REVENUE REFUNDING BONDS, TAXABLE SERIES 2018; APPROVING THE ISSUANCE OF THE BONDS AND THE PLAN OF FINANCING AUTHORIZED THEREBY AND THE FINANCING DOCUMENTS Item 13. Consider Resolution No. 2018-041 authorizing the purchase of a pedestrian bridge from The Playwell Group, Inc. for the Parks and Recreation department. Parks and Recreation Director Kevin Mitchell recommended approval of the resolution authorizing the purchase of a pedestrian bridge for Bear Creek Dog Park for an amount not to exceed $74,353. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2018-041 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A BRIDGE THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 14. Consider the renewal of an annual contract for elevator maintenance services with ThyssenKrupp Elevator Corporation for Facility Services. Public Works Director Bryan Beck recommended approval of the annual contract for elevator maintenance in an amount not to exceed $34,105. The contract will include repairs, routine maintenance, and safety testing. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta City Council May 1, 2018 Page 6 Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 15. Consider award of an annual contract for hauling of debris and aggregates for the Public Works department with Q. Roberts Trucking, Inc. Public Works Director Beck recommended approval of the contract for hauling of debris and aggregates for an estimated amount of$100,000. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 16. Consider the minutes of the April 17, 2018 Regular City Council meeting. City Secretary Tara Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 ADJOURNMENT Motion was made to adjourn the meeting at 9:06 p.m. Motion: Lease Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 15th day of May, 2018. APPROVED: William D. Tate Mayor City Council May 1, 2018 Page 7 ATTEST: Tara Brooks City Secretary City Council May 1, 2018 Page 8