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HomeMy WebLinkAboutItem 13 - Silver Lake ParkMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: BRUNO RUMBELOW, CITY MANAGER MEETING DATE: MAY 15, 2018 SUBJECT: LANDSCAPE ARCHITECTURE SERVICES CONTRACT FOR SILVER LAKE PARK RECOMMENDATION: City Council to consider awarding a landscape architecture contract to la terra studio, inc. for the landscape/irrigation plan and construction documents for Silver Lake Park and authorize staff to execute said contract. FUNDING SOURCE: Funding is available in the Quality of Life fund, account 121-44540-415- 013-000036, for an amount not to exceed $299,250. BACKGROUND: Mr. Patel and Newcrestlmage have agreed to donate "Silver Lake" park to the City of Grapevine. The City has a unique opportunity to acquire 17 acres of parkland and a natural spring fed pond. The new park would enhance the parks and recreation services offered to Grapevine residents. The City would be in a good position to manage this natural area and expose residents and visitors alike to nature based programming. The City has had initial visits with Texas Parks & Wildlife regarding the parkland acquisition. It is the opinion of the TPWD biologist that this asset would be best managed by the City. The creation of this park also would be considered very favorable for grant funding via Texas Parks & Wildlife. To prepare for the next round of grant funding, it is in the best interest of the City to advance the design contract for the park. La terra studio worked with Newcrestlmage on the Silver Lake development and produced the attached park master plan. Staff recommends approval of this design contract to allow proper design development and timelines to meet grant funding opportunities through Texas Parks & Wildlife. la terra studio 27,12 o�,,mlss avent,jiel, StLidlio A,, dallas, texas 75,2014, :�� 2,114.`7149 0333 :.. tl. EXA I BIT A Scope of Services April 11, 2018 Kevin MIitchell Director Grapevine Parks and Rec 1175 Municipal Way Grapevine, TX 76051 ■'e: Proposal for Professional Services Silver Lakes Park Improvements Grapevine, Texas Agreement between Client and Landscape Architeci Dear Mr. Mitchell: la terra studio, inc. is pleased to submit this proposal to provide Professional Services for the above referenced project. ARTICLE 1 - AGREEMENT Between the Landscape Architect's CLIENT: City of Grapevine 1175 Municipal Way Grapevine, TX 76051 ?.nd the LANDSCAPE ARCH ITEC_111 la terra studio, inc. 2712 Swiss Avenue, Studio A Dallas, Texas 751204 1 memins i - Silver Lakes Park: a +/i- 17 acre park located at Bass Pro Drive in the City of Grapevine, Texas 1.1 PROJECT TEAM: The project team shall consist of the following partners: 0 la terra studio — Prime consultant 0 Urban Ecoplan —Civil Engineering 0 Engineering Associates — Electrical, Plumbing and Mechanical Engineering 0 Pierce Engineering — Structural Engineering 0 Seth Heidman Irrigation Design and Consulting, LLC — Irrigation Design I, a, " �,o o i,,o 14't 1, 171 ARTICLE 2 — BASIC SERVICES PART A - DESIGN 017. 1 The LANDSCAPE AKH11TECT shall prepare design/construction documents and will provide bidding/ construction related services associated with the implementation of improvements to Silver Lakes Pa�rk. This Proposal is based on an anticipated Construction budget of $3,735,000.00 and the December 2017 approved masterplan. I1111111II1111liq 1 11 ill • Organization and facilitation of a tour with the CLIENT of the existing site. • Organization and facilitation of a kick-off meeting with the CLIENT and stakeholders, to identify major project objectives, confirmation of proposed improvements, establish a project schedule and identify potential issues. • Attendance at design coordination meetings with the CLIENT. M Preparation of design development drawings that identify the layout and clonfiguration of planned improvements. Primary components, of the design development drawings will be: AConcrete Trails • Soft Surface Trails • Restroom (Pre -manufactured) • Naturalized Stream • Park Signage • Boardwalks • Pavilion (on the lake) ATerraced Event Space APrivative Camp Sites APublic Parking A Lake Overlook AWater Fountains A Fishing Pier AKayak Launch Additional program elements, may be addled during the design development process. 0 Presentations of more detailed design development solutions will be given to the CLIENT for review and feed -back. A preferred concept will be selected by the CLIENT and design team at this presentation. 0 Preparation of a Design Development Package. 0 Preparation of a revised opinion of probable construction cost. 0 Assist the City in determining the construction delivery method. 0 DELIVERABLES: o 50% Construction Documents for Review 2.1.2 Construction Documents: used on the approved schematic design concept and opinion of probable construction cost the LANDSCAPE ARCHITECT shall prepare construction documents. The construction document phase shall include the following: ■ Preparation of construction drawings which shall include the following: * Existing condition and removal plans * Construction layout plans * Grading plans Silver Lakes Park improvements Apri 1 11, 2018 Page 2 of 6 1, 171 t • Landscape plans • Paving Plans (park road and parking lots) (Civil Engineer) • Irrigation plans • Storm drainage plans and drainage area map (Civil) • Utility plans (gas, water and sanitary sewer) (Civil) • Electrical and lighting plans, details and schedules, (MEP) • Mechanical/Electrical/Plumbing plans, details and schedules (MEP) • Erosion control plan and details • WPPP (Storm Water Pollution Prevention Plans) • Traffic Control Plans • Structural plans and details, and • Construction details. ■ Submittal of construction documents for City review at the 90% and Final level of completion. ■ Preparation of updated opinion of probable construction cost which shall accompany the 90% and Final submittals. ■ Preparation of technical specifications and bid documents. ■ Attendance at staff meetings. Preparation of the necessary plan graphics to illustrate design progress for presentation to elected and appointed city officials. ■ Power point presentation to the City Council, the Planning and Zoning Commission and other Boards and Commissions in the City of Grapevine, if necessary. Preparation of the necessary plan graphics to illustrate design progress for these presentations. ■ Attendance at design coordination meetings with CLIENT. ■ City to submit a full-sized set of construction documents to the Texas Department of Licensing and Regulation or an Independent Contract Provider (RAS, Registered Accessibility Specialist) for Texas Accessibility Standards review. Based on this review, LANDSCAPE ARCHITECT shall revise the construction documents accordingly. 0 Prepare and submit the site plan submittal documents required by the CLIENT. ■ DELIVERABLES: 90% and Final submittal - two (2) sets of 12"x18" half-size and One (1) set of full size 24"x36 "drawings and at the 90% and Final Submittal one (1) bound copy of the technical specifications and bid documents. � Bid Documents: One (1) set of reproducible drawings One set of unbound technical specifications Bid Proposal Form One file of the construction documents in electronic format. (AutoCAD and Word) � TDLR / TAS: One (1) 24"x36" full size construction drawing set for TAS review submittal. la terra studio will coordinate with the City's Registered Accessibility Specialist (RAS). 2.1.3 Bidding services shall include the following - 0 Response to contractor questions and preparation of necessary addendums. ■ Preparation of Bidding Documents (Bid Form). ■ Assistance in issuing public notices 0 Work with City's purchasing department to incorporate City's bidding procedures into project delivery. ■ Approve or deny vendor as -equal submittals 0 Attendance at the pre-bid conference. ■ Attendance at the bid opening. ■ Review Bid proposals. Silver Lakes Park Improvements Apri 1 11, 2018 Page 3 of 6 1, 171 r 2.1.4 Construction related services shall include the following: M Attendance at the pre -construction conference. M Review of contractor supplied submittals including modification requests, shop drawings, schedules, and other submittals in accordance with the requirements of the construction contract documents for this project. M Review of quality related items provided by the contractor such as coinstruction material test reports, or other documentation required by the construction contract documents. M Site visits during construction which shall include the following: • Periodic site visits at the request of the CLIENT, to observe contractor progress and plan compliance; • Punch -List Observation site visit; • Final Observation site visit to confirm completion of punch list items., and • Site visit at the end of the one (1) year warranty period to identify any warranty items needing resolution by the Contractor. M Preparation of site visit reports for distribution to the CLIENT. M Attendance at monthly contractor pay-application/progress review meetings. M Construction administrative services, including preparation of proposal requests, change orders, response to Requests for Information and preparation of Landscape Architect's Supplemental Instructions. M Participation in the Post -Construction Site Inspection performed by a Registered Accessibility Specialist (RAS). M Record Drawings, including as-builts. Construction contractor to provide la terra studio with field changes identified on the official construction set. la terra studio will incorporate modifications into a final set once construction is completed. ARTICLE 3 — ADDITIONAL SERVICES 3.1 The LANDSCAPE ARCHITECT may provide services beyond the BASIC SERVICES listed above upon written consent by the CLIENT. Additional services not currently included in the IBASIC SERVICES include, but not limited to the following; 3.1.1 Additional Field Surveying Preparation of a field survey of the proposed project site. la terra studio will have a Registered Professional land Surveyor perform a detailed field survey within the project area that needs additional detail due to insufficient information provided by NewCreast Images's original survey. The survey shall include information required to prepare a topographic map in AutoCAD with 1' vertical contours at a scale of 1"=20'. The survey shall include the following at the project area: • Detailed survey layered into the existing survey provided by the City. • Tree line for vegetated areas • Tie control • Visible utilities and existing im�pr,olvem�ents; • Existing vegetation for trees six (6") inch caliper and larger that impact the design intent due to construction activity; • Graphic depiction of the approximate location of underground utilities, and • The Survey shall be prepared by a Registered Professional Land Surveyor holding a current license in the State of Texas. Silver Lakes Park Improvements Apri 1 11, 2018 Page 4 of 6 1, 171 3.1.2 Conveyance Improvement Plans 3.1.3 Hydraulic Analyses 3.1.4 404/Regulatory Submittals 3.1.5 Geotechnical Reports 3.1.6 TDLR / Registered Accessibility Specialist Services 3.1.7 Material Testing Services ARTICLE 4 - STATEMENT OF JURISDICTION 4.1 The Texas Board of Architectural Examiners (TBAE) has jurisdiction over complaints regarding the professional practices of persons registered as landscape architects in Texas. TBAE oarof P.O. Box 12337 TEXAS Bd Ar Austin TX 78711-2337 Examill"ners, chitectu,ra ff' (512) 305-9000 #J.9ingo* - RT,10, dkmpo ArOltmti* http://ww,w,.tbae.,state.,tx.,us/active/home.,htmI LIM IN I 4�11 L I W, 5.1 la terra studio, inc. is pleased to submit this proposal to you for Professional Services. We appreciate your consideration and are excited about the opportunity to work together again. If you have any questions or need additional information, please feel free to call us. We look forward to, the successful completion of this project. 5.2 By executing this Agreement, the LANDSCAPE ARCHITECT and CLIENT agree and accept the terms above. LANDSCAPE ARCHITECT CLIENT la terra studio, inc. City of Grapevine Signature: Name: Michael Black, ASIA Title: CEO Date: January 15, 2018 Silver Lakes Park Improvements Apri 1 11, 2018 Page 5 of 6 1, 171 EXHIBIT B The CLIENT agrees to pay the LANDSCAPE ARCHITECT for the BASIC SERVICES listed above, a fee of: $299,250-00 — Two Hundred Ninety Nine Thousand Two Hundred Fifty Dollars and zero cents. Design Development $11511000.00 Construction Documents $120,70,001.010 Bid Phase Services $ 61250-00 Construction Phase Services $ 50,000.00 Reimbursable Expenses (not to exceed) $ 810010-00 Reimbursable expenses include: Reproduction of graphic renderings; postage, handling oricuments; in- house plotting (review sets); city review sets, sets required by the city for pilan approvals; cou�rier services; and authorized travel expenses. la terra studio will providefull�-sized plans h• construction contractor for use during construction at no charge to the construction contractor. Reimbursable expenses shall be billed at a rate of 1.1% and shall not exceed $8,000.00 in total expenses without prior authorization from theLLIENT. NOTE: la terra studio will provide contractors with construction document sets for a non-refundable fee tha.) is charged to the construction contractor at time of pick-up. The LANDSCAPE ARCHITECT shall bill the CLIENT monthly based on percentage of services compilete during the 30 days prior. All payments are due to LANDSCAPE ARCHITECT upon r of invoice. A amount equal to 10% of invoice per month shall be charged on all amolunts due more than 30 days,-cifter th - date of invoice. I Silver Lakes Park improvements Apri 1 11, 2018 Page 6 of 6 1, 171 Park Amenities: 1. Trail Connection to City Wide System r r E. 4�1 2. Soft Surface Nature Trails 3. Restroom 4. Naturalized Stream with Waterfall r Park Signage T WARM 6. Boardwalks & Trail overlooks 7. Pavilion on the Lake 8. Terraced Event Spaces with Seating & Shade Structures 9. Primitive Camping MULTI -FAMILY i of PARKING GARAGE <' J;; .\ f 01 LTI-FAMILY 5 RESTAURANTS / RETAIL � r' RESTAURANT/ !'- I zl t. �.� 'AU RANT/ Park Amenities Cont.: 10. Public Parking (24 Spaces) 11. Lake Overlook N 6.2 Acre Lake Max. Depth: 23.4 712. 13. Lake Fountains (3 Total) 14. Fishing Pier ; 6r, 15. Kayak, Canoe & Paddle Boat Launch 0 a M 1-0 16. Ropes Course/Zipline 1, a - IP k - Park Information: Area North of Bass Pro Drive: 15 Acres Area South of Bass Pro Drive: 2 Acres Total Park Area: 17 Acres 'GRAPEVINE } T A $�SilverI Lake Park Masterplan NORTH �I I I i IIC 0 50 100 150 200 300 �MADecember 2Q17 Scale Ia terra studio"