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HomeMy WebLinkAboutItem 15 - MinutesSTATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 15th day of May, 2018 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Darlene Freed Sharron Spencer Mike Lease Chris Coy Paul Slechta Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member constituting a quorum, with Council Member Duff O'Dell being absent, with the following members of the Planning and Zoning Commission: Larry Oliver BJ Wilson Monica Hotelling Jim Fechter Beth Tiggelaar Gary Martin Dennis Luers Robert Rainwater Chairman Vice Chairman Member Member Member Member Member Alternate Member constituting a quorum, and the following members of the City Staff: Bruno Rumbelow Jennifer Hibbs Matthew C.G. Boyle Tara Brooks Call to Order City Manager Assistant City Manager Assistant City Attorney City Secretary Mayor Tate called the meeting to order at 7:00 p.m. Item 1. Consider Resolution No. 2018-042 canvass the May 5, 2018 City Election for Mayor, City Council Place 1 and City Council Place 2; declare the results; and take any necessary action. City Secretary Tara Brooks reported 3,215 voters participated in the May 5, 2018 election. William D. Tate received 2,720 votes for Mayor and did not have an opponent. In the uncontested race for City Council Place 1, Paul Slechta received 2,380 votes. For the City Council Place 2 race, Sharron Spencer received 2,048 votes and Carlos Merla received 1,003 votes. Motion was made to approve Resolution No. 2018-042 and declaring William D. Tate elected as Mayor, Paul Slechta elected to City Council, Place 1 and Sharron Spencer elected to City Council, Place 2. Motion: Lease Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, and Slechta Nays: None Approved 6-0 RESOLUTION NO. 2018-042 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DECLARING THE RESULTS OF THE MAY 5, 2018 GENERAL ELECTION FOR THE PURPOSE OF ELECTING THE MAYOR AND COUNCILMEMBERS TO CITY COUNCIL PLACE 1 AND CITY COUNCIL PLACE 2 AND PROVIDING AN EFFECTIVE DATE Item 2. City Secretary to administer the Oath of Office to Mayor William D. Tate, Council Member Place 1 Paul Slechta and Council Member Place 2 Sharron Spencer. City Secretary Brooks administered the Oaths of Office to William D. Tate, Paul Slechta and Sharron Spencer. Item 3. Executive Session Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Real property relative to deliberation to the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 7:11 p.m. The closed session ended at 7:15 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551.072 or 551.087. City Manager Bruno Rumbelow reported there was not any action necessary. City Council Meeting May 15, 2018 Page 2 NOTE: City Council continued with the Regular portion of the Agenda in open session in the City Council Chambers. REGULAR MEETING Call to Order Mayor Tate called the meeting to order at 7:30 p.m. in the City Council Chambers. Item 4. Invocation and Pledge of Allegiance Commissioner Dennis Luers delivered the Invocation and led the Pledge of Allegiance. JOINT PUBLIC HEARINGS Item 5. Conditional Use Permit CU18-12 (Gaylord Texan) Mayor Tate declared the Public Hearing open. Development Services Assistant Director Ron Stombaugh reported the applicant was requesting a conditional use permit to amend the previously approved site plan of CU16- 07 (Ordinance No. 2016-029) for a planned commercial center with hotel and convention center, specifically to allow for additional ground parking in the convention center area. The subject property is located at 1501 Gaylord Trail and is currently zoned "PCD" Planned Commerce Development District. Applicant Al Beams with Gaylord Texan answered questions from Council. No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Luers Second: Wilson Ayes: Oliver, Wilson, Hotelling, Fechter, Tiggelaar, Martin, and Luers Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Freed Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, and Slechta Nays: None Approved: 6-0 Item 6. Conditional Use Permit CU18-13 (RaceTrac) Mayor Tate declared the Public Hearing open. City Council Meeting May 15, 2018 Page 3 Development Services Assistant Director Stombaugh reported the applicant was requesting a conditional use permit to amend the previously approved site plan of SPRC CU16-15, SPRC CU15-45, SPRC CU13-34, and CU12-24 (Ordinance No. 2012-030) for a planned commercial center allowing the possession, storage, retail sale and off -premise consumption of alcoholic beverages (beer and wine only) with outside dining and gasoline service, specifically to revise the exterior elevations in conjunction with a convenience store. The subject property is located at 3955 Grapevine Mills Parkway and is currently zoned "CC" Community Commercial District. Applicant Drew Cunningham presented this item and answered questions from Council. No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Fechter Second: Wilson Ayes: Oliver, Wilson, Hotelling, Fechter, Tiggelaar, Martin, and Luers Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Coy Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, and Slechta Nays: None Approved: 6-0 Item 7. Amendments to Comprehensive Zoning Ordinance No. 82-73 AM18-03 Mayor Tate declared the Public Hearing open. Development Services Assistant Director Stombaugh described the proposed changes to the Comprehensive Zoning Ordinance which include amending Section 43, Non - Conforming Uses and Structures, relative to off -premise advertising signage and Section 60 Sign Standards relative to off -premise advertising signage. No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Wilson Second: Hotelling Ayes: Oliver, Wilson, Hotelling, Fechter, Tiggelaar, Martin, and Luers Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Slechta Second: Coy City Council Meeting May 15, 2018 Page 4 Ayes: Tate, Freed, Spencer, Lease, Coy, and Slechta Nays: None Approved: 6-0 Item 8. Conditional Use Permit CU18-14 (Clear Channel Outdoor) Mayor Tate declared the Public Hearing open. Development Services Assistant Director Stombaugh reported the applicant was requesting a conditional use permit to allow a digital billboard to be located at 900 East State Highway 114. The subject property is currently zoned "LI" Light Industrial District. Mr. Stombaugh reported 39.74 percent of the property within 200 feet has submitted letters of opposition. Therefore, a 3/4 vote is required to approve this request. Applicant Judy Jamison answered questions from Council. No one spoke during the public hearing and there were three letters of opposition received. Motion was made to close the public hearing. Motion: Tiggelaar Second: Martin Ayes: Oliver, Wilson, Hotelling, Fechter, Tiggelaar, Martin, and Luers Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Freed Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, and Slechta Nays: None Approved: 6-0 Mayor Tate announced the Planning and Zoning Commission would recess to the Planning and Zoning Conference Room to consider published business. The City Council remained in session in the Council Chambers to consider published business. Item 9. Citizen Comments No one spoke during the citizen comments. City Council Meeting May 15, 2018 Page 5 PRESENTATIONS Item 10. Parks and Recreation Director to present the proposed Parks Masterplan. Parks and Recreation Director Kevin Mitchell presented the draft of the Parks Masterplan. Mr. Mitchell highlighted the process to create the plan, the economic impact of the parks system, the survey results and recommendations, how the department would address the recommendations and expansion of the programs. The final approval of the Parks Masterplan will be on a future agenda. Council discussed the Parks Masterplan. Mayor Tate announced Council would consider the recommendations of the Planning and Zoning Commission next. PLANNING AND ZONING COMMISSION RECOMMENDATIONS Item 20. Conditional Use Permit CU18-12 (Gaylord Texan) Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the conditional use permit with a vote of 7-0. Motion was made to approve Conditional Use Permit CU18-12 (Gaylord Texan) and Ordinance No. 2018-042. Motion: Spencer Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, and Slechta Nays: None Approved: 6-0 ORDINANCE NO. 2018-042 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ISSUING A CONDITIONAL USE PERMIT CU18-12 FOR LOT 1, OPRYLAND ADDITION (1501 GAYLORD TRAIL) TO AMEND THE SITE PLAN APPROVED BY ORDINANCE NO. 2016-029 FOR A PLANNED COMMERCIAL CENTER WITH A HOTEL AND CONVENTION CENTER, SPECIFICALLY TO ALLOW ADDITIONAL GROUND PARKING IN THE CONVENTION CENTER AREA IN A DISTRICT ZONED "PCD" PLANNED COMMERCE DEVELOPMENT DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A City Council Meeting May 15, 2018 Page 6 CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 21. Conditional Use Permit CU18-13 (RaceTrac) Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the conditional use permit with a vote of 7-0. Motion was made to approve Conditional Use Permit CU18-13 (RaceTrac) and Ordinance No. 2018-043. Motion: Slechta Second: Lease Ayes: Tate, Freed, Spencer, Lease, Coy, and Slechta Nays: None Approved: 6-0 ORDINANCE NO. 2018-043 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ISSUING CONDITIONAL USE PERMIT CU18-13 FOR LOT 1, BLOCK 1, RACETRAC GRAPEVINE ADDITION (3955 GRAPEVINE MILLS PARKWAY) TO AMEND THE SITE PLAN APPROVED BY ORDINANCE NO. 2012-30 FORA PLANNED COMMERCIAL CENTER ALLOWING THE POSSESSION, STORAGE, RETAIL SALE AND OFF -PREMISE CONSUMPTION OF ALCOHOLIC BEVERAGES (BEER AND WINE ONLY) OUTSIDE DINING AND GASOLINE SERVICE, SPECIFICALLY TO REVISE THE EXTERIOR ELEVATIONS IN CONJUNCTION WITH A CONVENIENCE STORE IN A DISTRICT ZONED "CC" COMMUNITY COMMERCIAL DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND City Council Meeting May 15, 2018 Page 7 DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 22. Amendments to Comprehensive Zoning Ordinance No. 82-73 AM18-03 Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the amendments with a vote of 7-0. Motion was made to approve the amendments to the Comprehensive Zoning Ordinance No. 82-73 and Ordinance No. 2018-044. Motion: Freed Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, and Slechta Nays: None Approved: 6-0 ORDINANCE NO. 2018-044 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE OF GRAPEVINE, TEXAS; AMENDING SECTION 43, NONCONFORMING USES AND STRUCTURES; AMENDING SECTION 60, SIGN STANDARDS; REPEALING CONFLICTING ORDINANCES; PROVIDING A PENALTY NOT TO EXCEED TWO THOUSAND DOLLARS ($2,000.00); PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY; PROVIDING AN EFFECTIVE DATE Item 23. Conditional Use Permit CU18-14 (Clear Channel Outdoor) Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the conditional use permit with a vote of 6-1. Motion was made to approve Conditional Use Permit CU18-14 (Clear Channel Outdoor) and Ordinance No. 2018-045. Motion: Freed Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, and Slechta Nays: None Approved: 6-0 ORDINANCE NO. 2018-045 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ISSUING CONDITIONAL USE City Council Meeting May 15, 2018 Page 8 PERMIT IN CU18-14 FOR LOT 2, DFW INDUSTRIAL PARK, PHASE 5 (900 EAST STATE HIGHWAY 114), TO ALLOW FOR A DIGITAL BILLBOARD SIGN IN A DISTRICT ZONED "LI" LIGHT INDUSTRIAL DISTRICT, ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 24. Final Plat of Lot 1, Block 1 411 Turner Addition Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the request for the final plat for property located at 411 Turner Road with a vote of 7-0. Motion was made to approve the Statement of Findings and the Final Plat of Lot 1, Block 1 411 Turner Addition. Motion: Coy Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, and Slechta Nays: None Approved: 6-0 City Council continued with the published agenda by considering item 11 next. Item 11. Chief Financial Officer to present the monthly financial report. Chief Financial Officer Greg Jordan reported that all funds are trending with budget and although sales tax is flat, it remains in line with the budget projections. Mr. Jordan answered questions from Council. NEW BUSINESS Item 12. Consider the appointment of the Mayor Pro Tem and take any necessary action. Motion was made to appoint Darlene Freed as Mayor Pro Tem. Motion: Slechta Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, and Slechta City Council Meeting May 15, 2018 Page 9 Nays: None Approved: 6-0 Item 13. Consider the award of a Landscape Architecture contract to La Terra Studio, Inc. for the landscape/irrigation plan and construction documents for Silver Lake Park and take any necessary action. Parks and Recreation Director Mitchell presented this item for a contract in the amount of $299,250 for the design and construction documents for Silver Lake Park. The City plans on submitting requests for grant funding for this park. Mike Patel with Newcrestimage has agreed to donate the land to the City. Motion was made to award a Landscape Architecture contract to La Terra Studio, Inc. Motion: Coy Second: Freed Ayes: Tate, Freed, Spencer, Lease, Coy, and Slechta Nays: None Approved: 6-0 CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. There were no requests to remove any items from the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 14. Consider Resolution No. 2018-043 authorizing an interlocal agreement with the City of Colleyville for fiber optic cable installation by the City of Grapevine in the City of Colleyville. Chief Technology Officer Tessa Allberg recommended approval of the resolution authorizing an interlocal agreement with the City of Colleyville that will allow the City of Grapevine to lay fiber optic cable within Colleyville city limits to continue the fiber optic cable project with the Grapevine Colleyville Independent School District. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Lease Ayes: Tate, Freed, Spencer, Lease, Coy, and Slechta Nays: None Approved: 6-0 City Council Meeting May 15, 2018 Page 10 RESOLUTION NO. 2018-043 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO ENTER INTO AN INTERLOCAL AGREEMENT WITH THE CITY OF COLLEYVILLE AND PROVIDING AN EFFECTIVE DATE Item 15. Consider Resolution No. 2018-044 authorizing the purchase of an outdoor workout station from The Playwell Group, Inc. for the Parks and Recreation department. Parks and Recreation Director Mitchell recommended approval of the resolution authorizing the purchase of an outdoor work station for an amount not to exceed $34,299. The station will be located at The REC of Grapevine. Motion was made to approve the consent agenda as presented. Motion: Second: Ayes: Nays: Approved: Coy Lease Tate, Freed, Spencer, Lease, Coy, and Slechta None 6-0 RESOLUTION NO. 2018-044 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE AN OUTDOOR WORKOUT STATION THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 16. Consider the award of an annual contract for RFB 468-2018 for water meters and registers with Zenner Performance Meters, Inc. for the Public Works Department. Public Works Director Bryan Beck recommended approval of the award of the annual contract for water meters and registers in an amount not to exceed $100,000. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Lease Ayes: Tate, Freed, Spencer, Lease, Coy, and Slechta Nays: None Approved: 6-0 Item 17. Consider the purchase of structural repairs for the wastewater treatment plant with MVA Services, LLC. City Council Meeting May 15, 2018 Page 11 Public Works Director Beck recommended approval of a contract for repairs to the ultraviolet system at the wastewater treatment plant in an amount not to exceed $27,561. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Lease Ayes: Tate, Freed, Spencer, Lease, Coy, and Slechta Nays: None Approved: 6-0 Item 18. Consider the purchase of backlit sign arms from Structural and Steel Products, Inc. Public Works Director Beck recommended approval of the purchase of mounting arms for backlit street name signs on traffic poles located at sixteen intersections throughout the City. The purchase amount will not exceed $33,150. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Lease Ayes: Tate, Freed, Spencer, Lease, Coy, and Slechta Nays: None Approved: 6-0 Item 19. Consider the minutes of the May 1, 2018 Regular City Council meeting. City Secretary Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Lease Ayes: Tate, Freed, Spencer, Lease, Coy, and Slechta Nays: None Approved: 6-0 ADJOURNMENT Motion was made to adjourn the meeting at 8:13 p.m. Motion: Slechta Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, and Slechta Nays: None Approved: 6-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 5th day of June, 2018. City Council Meeting May 15, 2018 Page 12 ATTEST: Tara Brooks City Secretary City Council Meeting APPROVED: William D. Tate Mayor May 15, 2018 Page 13