HomeMy WebLinkAboutItem 08 - Bessie Mitchell House RemodelMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: JUNE 5, 2018
SUBJECT: APPROVAL FOR THE AWARD OF RFB 476-2018 FOR THE BESSIE
MITCHELL HOUSE REMODEL
RECOMMENDATION: City Council to consider approval for the award of Request for Bid RFB
476-2018 for the Bessie Mitchell House remodel to Ware Brothers
Remodeling.
FUNDING SOURCE: Funds for this purchase are available in account 121-48840-312-000-
170007 (Mitchell House) for an amount not to exceed $429,304.25.
BACKGROUND: This purchase is for the remodel and upgrade of the Bessie Mitchell
House meeting facility located at 411 Ball Street. The remodel will bring
the facility up to current accessibility standards, allow for a dedicated set
of restrooms for park and garden users as well as dedicated restrooms for
facility renters. The outdoor portion of the remodel will provide the facility
an updated appearance that will match the beauty of the Botanical
Gardens. The indoor portion of the remodel will allow for a much more
efficient use of space within the facility. The entrance to the facility will be
moved to provide a much more welcoming entrance and the kitchen area
will be improved to provide a more functional and better overall experience
for facility users.
Bids were taken in accordance with Local Government Code Chapter 252,
Subchapter B, Section 252.021 (a) and Section 252.041 (a). The bid
advertisement was posted in the Fort Worth Star -Telegram on April 19
and 26, 2018. RFB 476-2018 was issued through the City eBid system
with 796 invitations sent out through the eBid procurement system. Three
bids were received. The bid was opened electronically and publicly on
May 17 at 2 pm.
Based on the evaluation of the bid by Purchasing and Parks and
Recreation staff, it was determined that Ware Brothers Remodeling
submitted the lowest responsible and responsive bid.
Staff recommends approval.
CS/BS
Event Numbe
Event Title
Event Descr
Event Type
Issue Date
Close Date
RFB 476-2018 Addendum 2
Bessie Mitchell House Remodel
Request for Bid
4/19/2018 07:51:14 AM (CT)
5/17/2018 02:00:00 PM (CT)
Organization
Workgroup
Event Owner
Email
Phone
Fax
Grapevine TX Purchasing
Grapevine TX Purchasing
Bob Smeby
bsmeby@grapevinetexas.gov
(817) 410-3335 x
(817) 410-3066 x
Responding Supplier
City
State
Response Submitted
Lines Responded Response Total
Ware Brothers Remodeling
Mitchell Construction Company, Inc.
K Tillman Construction LLC
Grapevine
Lorena
Dallas
TX
TX
TX
5/17/2018 01:57:31 PM (CT)
5/17/2018 12:45:52 PM (CT)
5/17/201812.58.53 PM (CT)
1
Please note: Lines Responded and Response Total only includes responses to specification. No alternate response data is included.
$429,304.25
$433,000.00
$574,443.00
ALL BIDS SUBMITTED ARE REFLECTED ON THIS BID TAB SHEET. HOWEVER, THE LISTING OF A BID ON THIS SHEET SHOULD NOT BE CONSTRUED AS A COMMENT ON THE
RESPONSIVENESS OF SUCH BID OR AS ANY INDICATION THAT THE CITY ACCEPTS SUCH BID AS RESPONSIVE. THE CITY WILL MAKE A DETERMINATION AS TO THE
RESPONSIVENESS OF BIDS SUBMITTED BASED UPON COMPLIANCE WITH ALL APPLICABLE LAWS, CITY OF GRAPEVINE PURCHASING GUIDELINES, AND PROJECT DOCUMENTS, INCLUDING
BUT NOT LIMITED TO THE PROJECT SPECIFICATIONS AND CONTRACT DOCUMENTS. THE CITY WILL NOTIFY THE SUCCESSFUL BIDDER UPON AWARD OF THE CONTRACT AND,
ACCORDING TO LAW, ALL BIDS RECEIVED WILL BE AVAILABLE FOR INSPECTION AT THAT TIME.
RFB 476-2018 Addendum 2 - Page 1