HomeMy WebLinkAboutItem 12 - EMS BillingMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: JUNE 19, 2018
SUBJECT: APPROVAL OF A RESOLUTION FOR AN ANNUAL CONTRACT FOR
EMS BILLING SERVICES
RECOMMENDATION: City Council to consider a resolution authorizing an annual contract for
EMS billing services with Emergicon, LLC for the Fire Department.
FUNDING SOURCE: Funds for this purchase are available in account 100-44530-210-006
(EMS Professional Fees) in the annual estimated amount of $75,000.
BACKGROUND: After careful evaluation of EMS billing services provided by our current
provider Digitech and Emergicon, the Fire Department found Emergicon to
be the best option. Emergicon is a Texas based company operating only
in Texas. They have local offices, should the need arise for a visit to
discuss business. They have a history of working with smaller
departments and are known for their customer service and their ability to
increase revenue collections for their clients.
Purchases will be made in accordance with an existing interlocal
cooperative agreement with College Station as allowed by Texas Local
Government Code, Section 271 and Texas Government Code, Section
791.
College Station solicited proposals for automated ambulance billing,
accounts receivable and delinquent account collection services. Eight
proposals were submitted and based on evaluations by the Fire and
Accounting staff, Emergicon, LLC is the reccomended vendor.. The
contract is for an initial one-year period with four, one-year renewal
options.
Staff recommends approval.
JS/BS
RESOLUTION NO. 2018-047
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE EMS
BILLING SERVICES THROUGH AN ESTABLISHED
INTERLOCAL PARTICIPATION AGREEMENT AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Chapter 271
and Texas Government Code, Chapter 791 to enter into a cooperative purchasing
program agreement with other qualified agencies in the State of Texas; and
WHEREAS, the City of College Station, Texas is a qualified entity as authorized by
Texas Local Government Code, Chapter 271 and Texas Government Code, Chapter 791;
and
WHEREAS, the City of Grapevine, Texas, has established an interlocal agreement
with the City of College Station, Texas and wishes to utilize established contracts meeting
all State of Texas bidding requirements; and
WHEREAS, the City of College Station, Texas has established a contract with
Emergicon, LLC under Contract No. 18300157, Automated Ambulance Billing, Accounts
Receivable and Delinquent Account Collection Services; and
WHEREAS, the City of Grapevine, Texas has a need for EMS billing services; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
resolution have been met, including but not limited to the Open Meetings Act; and
WHEREAS, the City Council deems the adoption of this resolution to be in the best
interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes an annual
contract for EMS billing services with Emergicon, LLC through an interlocal cooperative
agreement with the City of College Station, Texas in an estimated amount of $75,000.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase of EMS billing services.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 19th day of June, 2018.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
APPROVED AS TO FORM:
City Attorney
Resolution No. 2018-047 2