HomeMy WebLinkAboutItem 18 - Emergency Purchase Water Hauling ServicesMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: JUNE 19, 2018
SUBJECT: RATIFICATION OF A CONTRACT WITH THE CLEANING GUYS, LLC
FOR WATER HAULING SERVICES
RECOMMENDATION: City Council to consider a resolution authorizing the ratification of an
emergency contract with The Cleaning Guys, LLC for water hauling
services.
FUNDING SOURCE: Funding for this service is available in the Water PCMF 200-43360-534-0
in an amount not to exceed $25,475.
BACKGROUND: On April 6, 2018 the City's paving contractor on the Austin Street Project
ruptured the existing 12" water line during liming operations. The water
line depth was determined in several locations to verify depth but was
struck at a depth of 12" where the water line was installed over a crossing
storm drain inlet.
As a result, water mixed with lime entered the storm drain system and then
into the Cable Branch watershed adjacent to the Vineyards Campground.
Staff immediately contacted Texas Parks and Wildlife and the US Army
Corps of Engineers to craft a remediation plan. Over the following 72
hours, using a combination of our own forces and the two tanker trucks
from The Cleanup Guys, LLC, 1,000,000 gallons was pumped out of the
slough to reduce the pH of the water to protect existing wildlife. This was a
24 hour operation using the contractor's equipment and drivers. In
addition, multiple drivers were needed to meet commercial driver
regulations.
Staff recommends approval.
RESOLUTION NO. 2018-051
A RESOLUTION OF THE CITY OF GRAPEVINE CITY
COUNCIL FINDING AND DECLARING AN EMERGENCY
TO PERFORM THE NECESSARY HAUL OFF OF LIME
SATURATED WATER; AUTHORIZING EXPENDITURES
FOR THE PERFORMANCE OF SAID WORK; RATIFYING
CITY STAFF’S VERBAL COMMITMENT FOR SAID WORK
AND DECLARING AN EFFECTIVE DATE
WHEREAS, on the April 6, 2018, the City’s paving contractor on the Austin Street
Project ruptured the existing 12 inch water line during liming operations; and
WHEREAS, said water mixed with the lime and entered the storm drain system
which ultimately lead to the Cable Branch Watershed adjacent to the Vineyards
Campground; and
WHEREAS, the emergency purchase of hauling services was required to haul the
water from the tributary; and
WHEREAS, the City Council finds and concludes that an emergency existed that
required the immediate appropriation of funds to preserve the property of the City, to
protect the public health and safety of the City’s residents and to preserve the safety of
the City and its citizens; and
WHEREAS, this emergency obligates the City to complete the water haul off in the
most efficient manner possible; and
WHEREAS, the City Council finds and concludes that the citizens are best served
by the City completing the water haul off services through a verbal agreement with The
Cleaning Guys, LLC., without the necessity of accepting additional competitive bids
pursuant to Chapter 252, Texas Local Government Code; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
resolution have been met, including but not limited to the Open Meetings Act; and
WHEREAS, the City Council deems the adoption of this resolution to be in the best
interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Resolution No. 2017-051 2
Section 2. The City Council approves and ratifies the City Staff’s verbal
agreement with The Cleaning Guys, LLC for emergency water haul off. This approval is
deemed necessary as a result of unforeseen damage to the water line and subsequent
lime water entering the Cable Branch Watershed and the need to preserve and protect
the public health or safety of the City’s residents.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to enter into agreement for the water haul off in an amount not to exceed
$25,475.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 19th day of June, 2018.
APPROVED:
_____________________________
William D. Tate
Mayor
ATTEST:
__________________________________
Tara Brooks
City Secretary
APPROVED AS TO FORM:
__________________________________
City Attorney