HomeMy WebLinkAboutItem 15 - Asphalt PaverMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: JULY 3, 2018
SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE OF AN
ASPHALT PAVER AND AN APPROPRIATION ORDINANCE
RECOMMENDATION: City Council to consider approval of a resolution for the purchase of an
asphalt paver from R.B. Everett Company through an Interlocal
Participation Agreement with The Local Government Purchasing
Cooperative (Buyboard) and an ordinance appropriating funds.
FUNDING SOURCE: Funding is available in the Capital Equipment Fund in account 325-48860-
000-000-0007 for an estimated amount of $379,619.
BACKGROUND: This purchase will be made in accordance with an existing Interlocal
Participation Agreement with The Local Government Purchasing
Cooperative (Buyboard) as allowed by Texas Local Government Code,
Section 271.102, Cooperative Purchasing Program.
Bids were taken by the Cooperative and a contract was awarded to R.B
Everett Co. The Fleet Services and Purchasing staff reviewed the contract
for departmental specification compliance and determined that the
contract would provide the best product and pricing for meeting the needs
of the City.
This purchase is for a BOMAG Cedar Rapid Model CR452 T4F wheeled
asphalt paver to replace unit 15220 in the Public Works Street Division.
Unit 15220 was lost to an onboard equipment malfunction that engulfed
the machine in fire resulting in a total loss. This unit was twenty years old,
was near the end of its useful life, and was slated for the FY 20 Equipment
Replacement list. This asphalt paver has the capability to do larger widths
and can accommodate paving jobs of various size streets as well as large
parking areas. The specifications meet all the staffs requirements and is
essential to Grapevine's street maintenance program.
Staff recommends approval.
RESOLUTION NO. 2018-055
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE AN
ASPHALT PAVER THROUGH AN ESTABLISHED
INTERLOCAL AGREEMENT AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Chapter 271
and Texas Government Code, Chapter 791 to enter into an interlocal agreement with
other qualified agencies in the State of Texas; and
WHEREAS, The Local Government Purchasing Cooperative (BuyBoard) is a
qualified purchasing cooperative program as authorized by Texas Local Government
Code, Chapter 271 and Texas Government Code, Chapter 791; and
WHEREAS, the City of Grapevine, Texas has established an interlocal agreement
with BuyBoard and wishes to utilize established contracts meeting all State of Texas
bidding requirements; and
WHEREAS, BuyBoard has an established Contract No. 515-16, Bomag CR 452
20 -foot Paver, with R.B. Everett and Company; and
WHEREAS, the City of Grapevine, Texas has a need for a replacement asphalt
paver in the Public Works Street Department; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
resolution have been met, including but not limited to the Open Meetings Act; and
WHEREAS, the City Council deems the adoption of this resolution to be in the best
interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the
purchase of an asphalt paver from R.B Everett Company through an interlocal agreement
with BuyBoard for an amount estimated of $379,619.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase of said asphalt paver.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 3rd day of July, 2018.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
APPROVED AS TO FORM:
City Attorney
Resolution No. 2018-055 2
ORDINANCE NO. 2018-055
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS, APPROPRIATING $379,619 IN
THE CAPITAL EQUIPMENT FUND; DECLARING AN
EMERGENCY AND PROVIDING AN EFFECTIVE DATE
WHEREAS, the City Council of Grapevine desires to purchase an asphalt
paver machine replacing an end of life machine; and
WHEREAS, approval of this ordinance will make the project funds available in
the capital equipment fund; and
WHEREAS, all constitutional and statutory prerequisites for the approval of the
ordinance have been met, including but not limited to the Open Meetings Act; and
WHEREAS, the City Council deems the adoption of this ordinance is in the best
interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF GRAPEVINE, TEXAS:
Section1. That all matters stated herein above are true and correct and are
incorporated herein by reference as if copied in theirentirety.
Section 2. That the City Council hereby appropriates $379,619 in the Capital
Equipment Fund.
Section 3. The fact that the present ordinances and regulations of the City
of Grapevine, Texas are inadequate to properly safeguard the health, safety, morals,
peace and general welfare of the public creates an emergency which requires that this
ordinance become effective from and after the date of its passage, and it is accordingly
so ordained.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE
TEXAS on this the 3rd day of July, 2018.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
APPROVED AS TO FORM:
City Attorney
Ordinance No. 2018-055