HomeMy WebLinkAboutItem 14 - Reclaimer Machinery RepairsMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: JULY 3, 2018
SUBJECT: APPROVAL OF A RESOLUTION FOR THE SOLE SOURCE PURCHASE
OF RECLAIMER MACHINERY REPAIRS
RECOMMENDATION: City Council to consider a resolution authorizing a sole source purchase of
reclaimer machinery repairs for the Public Works Department from Holt
Cat.
FUNDING SOURCE: Funds for this purchase are available in account 100-43430-108-001
(Motor Vehicle Maintenance) for an amount not to exceed $33,742.
BACKGROUND: The reclaimer is the equipment used to grind existing asphalt paving off in
preparation for the new overlay.
This is for repair and parts on a reclaimer used by the Public Works
Streets Division. The repair includes replacement of the differential and
drivetrain units. The reclaimer machinery repairs will be made as a sole
source purchase from Holt Cat in accordance with Local Government
Code Chapter 252, Subchapter B, §252.022. General Exemptions (a) (3).
The bulk of repair cost is driven by the parts which must be purchased
from a Caterpillar dealer such as Holt Cat.
Staff recommends approval.
PH/BS
RESOLUTION NO. 2018-054
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
RECLAIMER MACHINERY REPAIRS FOR THE PUBLIC
WORKS DEPARTMENT FROM A SOLE SOURCE VENDOR
AND PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by Texas Local Government Code Chapter 252,
Subchapter B, § 252.022. General Exemptions (a) (3) to purchase reclaimer machinery
repairs for the Public Works department on a sole source basis; and
WHEREAS, The Public Works department has a need to repair a reclaimer; and
WHEREAS, Holt Cat is the reclaimer machinery service shop for this type of
mechanical repair; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
resolution have been met, including but not limited to the Open Meetings Act; and
WHEREAS, the City Council deems the adoption of this resolution to be in the best
interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the
purchase of reclaimer machinery repairs from Holt Cat for an amount not to exceed
$33,742.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase of said reclaimer repairs.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 3rd day of July, 2018.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
APPROVED AS TO FORM:
City Attorney
Resolution No. 2018-054