HomeMy WebLinkAboutItem 08 - Workforce Management Cloud HostingMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: JULY 17, 2018
SUBJECT: ANNUAL CONTRACT RENEWAL FOR WORKFORCE MANAGEMENT
CLOUD HOSTING
RECOMMENDATION: City Council to consider the renewal of an annual contract for workforce
management cloud hosting with Kronos, Inc. for the Fire Department.
FUNDING SOURCE: Funds for this purchase are available in account 100-44500-210-001 (IT
License & Maintenance Fees) in the amount not to exceed $15,690.
BACKGROUND: This request is for annual cloud hosting of the automated payroll software
that effectively replaced the paper based manual system and is integrated
with the City's Stw Inc. payroll software. This software is web based and
manages the Fire Department's daily roster which includes real-time
station/apparatus staffing as well as the tracking of employee vacation,
comp time, holiday, and sick time usage.
This purchase will be made in accordance with an existing Cooperative
Purchasing Agreement with the Government Purchasing Alliance, U.S.
Communities, as allowed by Texas Local Government Code, Section 271
and Texas Government Code, Chapter 791. The annual contract included
two one year optional renewals. This approval would be for a renewal
based on a contract modification for an additional one-year renewal by
U.S. Communities.
Bids were taken by the Cooperative and a contract was awarded to
Kronos, Inc. The Purchasing and Fire Department staff reviewed the
contract for specification compliance and determined that the contract
would provide the best service and pricing for meeting the needs of the
City.
Staff recommends approval
JS/BS