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HomeMy WebLinkAboutItem 05 - Pavement Analysis ServicesMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: BRUNO RUMBELOW, CITY MANAGER MEETING DATE: JULY 17, 2018 SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE OF PAVEMENT ANALYSIS SERVICES RECOMMENDATION: City Council to consider a resolution authorizing the purchase of pavement analysis services from Infrastructure Management Systems, LLC for the Public Works Department. FUNDING SOURCE: Funds for this purchase are available in account 100-41190-415-003 (Salaries — Contract Labor) for an amount not to exceed $68,000. BACKGROUND: These services are for the assessment and analysis of the conditions of the City of Grapevine roadway and sidewalk network. This information will be used to generate a five and ten-year capital management program for roadway maintenance. In addition, this data will be used to create a sidewalk gap analysis to determine pedestrian needs on the arterial network. This purchase will be made in accordance with an existing interlocal agreement with the North Central Texas Council of Governments as allowed by Texas Local Government Code, Chapter 271 and Texas Government Code, Chapter 791. Bids were taken by the cooperative and a contract was awarded to Infrastructure Management Systems, LLC. The Public Works Department and Purchasing staff reviewed the contract for departmental specification compliance and pricing and determined that the contract would best meet the needs of the City. Staff recommends approval LG/BS RESOLUTION NO. 2018-056 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE PAVEMENT ANALYSIS SERVICES THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City of Grapevine, Texas is a local government in the State of Texas and as such is empowered by the Texas Local Government Code, Chapter 271 and Texas Government Code, Chapter 791 to enter into an interlocal agreement with other qualified agencies in the State of Texas; and WHEREAS, the North Texas Council of Governments (NCTCOG) is a qualified purchasing cooperative program as authorized by Texas Local Government Code, Chapter 271 and Texas Government Code, Chapter 791; and WHEREAS, the City of Grapevine, Texas has established an interlocal agreement with NCTCOG and wishes to utilize established contracts meeting all State of Texas bidding requirements; and WHEREAS, NCTCOG has an established contract RFP No. NCT-2016-14, Pavement Analysis Services, with Infrastructure Management Services, LLC; and WHEREAS, the City of Grapevine, Texas has a need for pavement analysis services; and WHEREAS, all constitutional and statutory prerequisites for the approval of this resolution have been met, including but not limited to the Open Meetings Act; and WHEREAS, the City Council deems the adoption of this resolution to be in the best interests of the health, safety, and welfare of the public. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS: Section 1. That all matters stated hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. Section 2. That the City Council of the City of Grapevine authorizes the purchase of pavement analysis services from Infrastructure Management Services, LLC through an interlocal agreement with NCTCOG for an amount not to exceed $68,000. Section 3. That the City Manager or his designee is authorized to take all steps necessary to consummate the purchase of said services. Section 4. That this resolution shall take effect from and after the date of its passage. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 17th day of July, 2018. APPROVED: William D. Tate Mayor ATTEST: Tara Brooks City Secretary APPROVED AS TO FORM: City Attorney Resolution No. 2018-056 2