HomeMy WebLinkAboutItem 07 - Audio Visual EquipmentMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: JULY 17, 2018
SUBJECT: APPROVAL FOR THE PURCHASE OF REPLACEMENT AUDIO VISUAL
EQUIPMENT FOR THE PALACE ARTS CENTER
RECOMMENDATION: City Council to consider a resolution authorizing the purchase of
replacement audio visual equipment from Digital Resources, Inc. for the
Palace Arts Center.
FUNDING SOURCE: Funds for this purchase are available in account 115-48860-350-003
(Replacement speakers and wiring, installation and training for the Palace
Arts Center) for an amount not to exceed $74,813.
BACKGROUND: The audio and video upgrades will resolve operational issues due to aging
equipment in the Palace Arts Center (PAC). The current speakers and
amplifiers have broken down with age and have become noisy, less
reliable, less efficient and are not compatible with today's technology. The
new wiring and cabling will allow the PAC to expand its resources to
provide higher quality to better serve the needs of the clients. The
upgrades will expand the opportunities to attract wide-ranging varieties of
business and performing arts to Grapevine. The replacement speakers
and amplifiers will fine tune the system as a whole for maximum
performance.
This purchase will be made in accordance with an existing interlocal
agreement with The Interlocal Purchasing System (TIPS) as allowed by
Texas Local Government Code, Chapter 271 and Texas Government
Code, Chapter 791.
Bids were taken by the Cooperative and a contract was awarded to Digital
Resources, Inc. The CVB and Purchasing staff reviewed the contract for
departmental specification compliance and pricing and determined that the
contract would best meet the needs of the City.
Staff recommends approval
PN/BS
RESOLUTION NO. 2018-058
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE AN
AUDIO SYSTEM THROUGH AN ESTABLISHED
INTERLOCAL AGREEMENT AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Chapter 271
and Texas Government Code, Chapter 791 to enter into an interlocal agreement with
other qualified agencies in the State of Texas; and
WHEREAS, The Interlocal Purchasing System (TIPS) is a qualified purchasing
cooperative program as authorized by Texas Local Government Code, Chapter 271 and
Texas Government Code, Chapter 791; and
WHEREAS, the City of Grapevine, Texas has established an interlocal agreement
with TIPS and wishes to utilize established contracts meeting all State of Texas bidding
requirements; and
WHEREAS, TIPS has an established Contract No. 171001, Audio Visual
Equipment, Supplies and Services, with Digital Resources, Inc.; and
WHEREAS, the City of Grapevine, Texas has a need to replace the audio system
at the Palace Theater; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
resolution have been met, including but not limited to the Open Meetings Act; and
WHEREAS, the City Council deems the adoption of this resolution to be in the best
interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the
purchase of an audio system from Digital Resources, Inc. through an interlocal agreement
with TIPS for an amount not to exceed $74,813.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase of said audio system.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 17th day of July, 2018.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
APPROVED AS TO FORM:
City Attorney
Resolution No. 2018-058 2