HomeMy WebLinkAboutItem 13 - Tree Maintenance ServicesMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: AUGUST 7, 2018
SUBJECT: APPROVAL TO RENEW ANNUAL CONTRACTS FOR TREE
MAINTENANCE SERVICES
RECOMMENDATION: City Council to consider the renewal of annual contracts for tree
maintenance services with Arbor Masters Tree Service as the primary
vendor and Smith Lawn and Tree as the secondary vendor.
FUNDING SOURCE: Funds for this purchase are available in various accounts for an annual
estimated amount of $400,000.
BACKGROUND: The purpose of this contract is to establish fixed hourly rates for a variety
of tree maintenance services on an as -needed basis.
Bids were taken in accordance with Local Government Code Chapter 252,
Subchapter B, Section 252.021 (a) and Section 252.041 (a). Based on the
evaluation of the bid by the Parks and Recreation Department and
Purchasing, it was determined that the award be made to Arbor Masters
Tree Service as the primary vendor and Smith Lawn and Tree as the
secondary vendor to assure availability if the primary vendor is unable to
respond. The vendors submitted the lowest responsive and responsible
bids meeting specifications for all line items. The contracts were for an
initial one-year period with four, one-year optional renewals. If approved,
this will be for the first renewal available.
Staff recommends approval.
MK/LW