HomeMy WebLinkAboutItem 15 - Equipment Rental ServicesMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: AUGUST 7, 2018
SUBJECT: APPROVAL TO RENEW ANNNUAL CONTRACTS FOR EQUIPMENT
RENTAL SERVICES
RECOMMENDATION: City Council to consider the renewal of annual contracts for equipment
rental services for the Public Works Department with Fox Rental and RDO
Equipment.
FUNDING SOURCE: Funds for this purchase are available in the capital and machinery
equipment fund (325) for an estimated annual amount of $30,000.
BACKGROUND: The purpose of this contract is to establish fixed annual pricing for various
types of heavy equipment rental services to be used primarily by the
Public Works Department on an as -needed basis.
Bids were taken in accordance with the City Purchasing Policy. Formal
bids and advertisements are not required for purchases under $50,000.
Based on the evaluation of the bid by the Public Works Department and
Purchasing, it was determined that the award be made to Fox Rental and
RDO Equipment. The vendors submitted the lowest responsive and
responsible bids meeting specifications. The contracts were for an initial
one-year period with four, one-year optional renewals. If approved, this
will be for the first renewal available.
Staff recommends approval.
KH/LW