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HomeMy WebLinkAboutItem 17 - MinutesSTATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 17th day of July, 2018 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: Darlene Freed Sharron Rogers Mike Lease Duff O'Dell Paul Slechta Mayor Pro Tem Council Member Council Member Council Member Council Member constituting a quorum, with Mayor William D. Tate and Council Member Chris Coy absent, with the following members of the Planning and Zoning Commission: Larry Oliver BJ Wilson Jim Fechter Beth Tiggelaar Gary Martin Dennis Luers Robert Rainwater Traci Hutton Chairman Vice Chairman Member Member Member Member Alternate Member Alternate Member constituting a quorum, with Member Monica Hotelling absent, and the following members of the City Staff: Bruno Rumbelow Jennifer Hibbs Matthew C.G. Boyle Tara Brooks Call to Order City Manager Assistant City Manager Assistant City Attorney City Secretary Mayor Pro Tem Freed called the meeting to order at 7:00 p.m. Item 1. Executive Session Mayor Pro Tem Freed announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Real property relative to deliberation to the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 7:02 p.m. The closed session ended at 7:25 p.m. Upon reconvening in open session in the Council Chambers, Mayor Pro Tem Freed asked if there was any action necessary relative to Sections 551.072 or 551.087. City Manager Bruno Rumbelow reported there was not any action necessary. NOTE: City Council continued with the Regular portion of the Agenda in open session in the City Council Chambers. REGULAR MEETING Call to Order Mayor Pro Tem Freed called the meeting to order at 7:30 p.m. in the City Council Chambers. Item 2. Invocation and Pledge of Allegiance Vice Chairman BJ Wilson delivered the Invocation and led the Pledge of Allegiance. JOINT PUBLIC HEARINGS Item 3. Conditional Use Permit CU18-17 (Mason & Dixie) Mayor Pro Tem Freed declared the Public Hearing open. Development Services Assistant Director Ron Stombaugh reported the applicant was requesting to amend the previously approved site plan of CU17-03 (Ordinance No. 2017- 18) to establish a restaurant in the "CBD" Central Business District, specifically to expand into suite 300. The subject property is located at 603 South Main Street No. 303 and is currently zoned "CBD" Central Business District. The applicant, Beth Newman, presented her request and answered questions from the Commission and Council. Development Services Assistant Director Stombaugh answered questions from Council. No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Luers City Council Meeting July 17, 2018 Page 2 Second: Martin Ayes: Oliver, Wilson, Fechter, Tiggelaar, Martin, Luers, and Rainwater Nays: None Approved: 7-0 Motion was made to close the public hearing Motion: O'Dell Second: Slechta Ayes: Freed, Rogers, Lease, O'Dell and Slechta Nays: None Approved: 5-0 Mayor Pro Tem Freed announced the Planning and Zoning Commission would recess to the Planning and Zoning Conference Room to consider published business. The City Council remained in session in the Council Chambers to consider the remaining agenda. Item 4. Citizen Comments No one spoke during Citizen Comments. NEW BUSINESS Item 5. Consider Resolution No. 2018-056 authorizing the purchase of pavement analysis services from Infrastructure Management Systems, LLC, and take any necessary action. Public Works Director Bryan Beck presented this item to Council. The proposed services including analyzing and rating all roadways in the City and inventorying the existing sidewalk gaps. This information will be used to generate an asset management plan to maintain roadway conditions through the creation of five- and ten-year management program. Motion was made to approve the resolution authorizing the purchase of pavement analysis services. Motion: Slechta Second: Lease Ayes: Freed, Rogers, Nays: None Approved: 5-0 Lease, O'Dell, and Slechta RESOLUTION NO. 2018-056 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE PAVEMENT ANALYSIS SERVICES THROUGH AN City Council Meeting July 17, 2018 Page 3 ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. There were not any requests to remove any items from the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 6. Consider Resolution No. 2018-057 authorizing the purchase of replacement and upgrade of the animatronics operating system from Life Formations, Inc., for the CVB Tower "Nat and Willy" Would Be Train Robbers. Convention and Visitors Bureau Director P.W. McCallum recommended approval of the purchase of replacement and upgrade of the animatronics operating system for the Would Be Train Robbers for an amount not to exceed $24,320. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Slechta Ayes: Freed, Rogers, Lease, O'Dell, and Slechta Nays: None Approved: 5-0 RESOLUTION NO. 2018-057 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE OPERATING SYSTEM REPLACEMENT AND UPGRADE FOR ANIMATRONICS SYSTEM FROM A SOLE SOURCE VENDOR AND PROVIDING AN EFFECTIVE DATE Item 7. Consider Resolution No. 2018-058 authorizing the purchase of replacement audio visual equipment from Digital Resources, Inc. for the Palace Arts Center through an interlocal agreement with the Interlocal Purchasing System (TIPS). Convention and Visitors Bureau Director McCallum recommended approval of the purchase of audio visual equipment for the Palace Arts Center for an amount not to exceed $74,813. Motion was made to approve the consent agenda as presented. Motion: Rogers City Council Meeting July 17, 2018 Page 4 Second: Slechta Ayes: Freed, Rogers, Lease, O'Dell, and Slechta Nays: None Approved: 5-0 RESOLUTION NO. 2018-058 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE AN AUDIO SYSTEM THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 8. Consider the renewal of an annual contract for workforce management cloud hosting with Kronos, Inc. for the Fire Department. Fire Chief Darrell Brown recommended approval of the renewal of the contract for annual cloud hosting of the automated payroll software system for the Fire Department for an amount not to exceed $15,690. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Slechta Ayes: Freed, Rogers, Lease, O'Dell, and Slechta Nays: None Approved: 5-0 Item 9. Consider the renewal of an annual contract for ethernet internet circuit services from CenturyLink Communications, LLC through an interlocal agreement with the State of Texas Deaartment of Information Resources (DIR). Chief Technology Officer Tessa Allberg recommended approval of the renewal of the annual contract for ethernet internet circuit services for an annual amount not to exceed $71,064. The request was for one GB Metro Ethernet circuit which provides all incoming and outgoing e-mail as well as publishing websites and connections to remote buildings throughout the City. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Slechta Ayes: Freed, Rogers, Nays: None Approved: 5-0 Lease, O'Dell, and Slechta City Council Meeting July 17, 2018 Page 5 Item 10. Consider the renewal of an annual contract for telephone services from Frontier Communications. Chief Technology Officer Allberg recommended approval of the annual contract for telephone services for an annual estimated amount of $18,516. This purchase is to upgrade the current Frontier PRI (Primary Rate Interface) telephone lines installed at the Public Safety Building to the latest and up-to-date technology, SIPS (Session Initiation Protocol) telephone lines. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Slechta Ayes: Freed, Rogers, Lease, O'Dell, and Slechta Nays: None Approved: 5-0 Item 11. Consider Resolution No. 2018-059 authorizing a sole source purchase of repair services for three centrifugal blowers for the Wastewater Treatment Plant from Evans Enterprises. Public Works Director Beck recommended approval of the sole source purchase of repair services for three centrifugal blowers for the Wastewater Treatment Plant for an amount not to exceed $38,585. These blowers are critical for treatment purposes as they provide oxygen to the aerobic bacteria in order to remove organic wastes per Texas Commission on Environmental Quality (TCEQ) requirements. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Slechta Ayes: Freed, Rogers, Lease, O'Dell, and Slechta Nays: None Approved: 5-0 RESOLUTION NO. 2018-059 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE CENTRIFUGAL BLOWERS REPAIR FROM A SOLE SOURCE VENDOR AND PROVIDING AN EFFECTIVE DATE Item 12. Consider approval of a Developers Agreement with Grapevine Shady Brook, LLC for Shady Brook Addition for off-site roadway and drainage improvements and Ordinance No. 2018-060 appropriating funds. Public Works Director Beck recommended approval of a Developers Agreement with Grapevine Shady Brook, LLC and an ordinance appropriating $340,000 from the Capital City Council Meeting July 17, 2018 Page 6 Projects Street Fund. The agreement provides for cost sharing of adjacent and off-site improvements for the Shady Brook Addition. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Slechta Ayes: Freed, Rogers, Lease, O'Dell, and Slechta Nays: None Approved: 5-0 ORDINANCE NO. 2018-060 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, REVISING THE ADOPTED CAPITAL IMPROVEMENTS BUDGET FOR THE FISCAL YEAR ENDING IN 2018; APPROPRIATING FUNDS FROM THE CAPITAL PROJECTS STREET FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 13. Consider Change Order No. 1 to the Inflow and Infiltration Phase 3 Project with Excel 4 Construction, LLC for sanitary sewer inflow and infiltration improvements and Ordinance No. 2018-061 appropriating funds. Public Works Director Beck recommended approval of Change Order No. 1 to the Inflow and Infiltration Phase 3 Project and Ordinance No. 2018-061 appropriating $33,000 from the Utility Enterprise Capital Fund. This project will take the sewer lateral lines for the homes at 404, 416 and 504 West College Street from public service and will tie them to the new sewer line in College Street with their own private sewer tap. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Slechta Ayes: Freed, Rogers, Lease, O'Dell, and Slechta Nays: None Approved: 5-0 ORDINANCE NO. 2018-061 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, REVISING THE ADOPTED CAPITAL IMPROVEMENTS BUDGET FOR THE FISCAL YEAR ENDING IN 2018; APPROPRIATING FUNDS FROM THE UTILITY ENTERPRISE CAPITAL FUND; AND PROVIDING AN EFFECTIVE DATE City Council Meeting July 17, 2018 Page 7 Item 14. Consider the minutes of the July 3, 2018 Regular City Council meeting. City Secretary Tara Brooks recommended approval of the minutes from the July 3, 2018 meeting. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Slechta Ayes: Freed, Rogers, Lease, O'Dell, and Slechta Nays: None Approved: 5-0 PLANNING AND ZONING COMMISSION RECOMMENDATIONS Item 15. Conditional Use Permit CU18-17 (Mason & Dixie) Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the conditional use permit with a vote of 7-0. Motion was made to approve Conditional Use Permit CU18-17 (Mason & Dixie) and Ordinance No. 2018-062. Motion: Slechta Second: O'Dell Ayes: Freed, Rogers, Lease, O'Dell and Slechta Nays: None Approved: 5-0 ORDINANCE NO. 2018-062 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE ISSUING CONDITIONAL USE PERMIT CU18- 17 AMENDING SITE PLAN CU17-03 APPROVED BY ORDINANCE NO. 2017-018 TO ALLOW A RESTAURANT EXPANSION FOR LOT C, BLOCK 15, CITY OF GRAPEVINE (603 SOUTH MAIN STREET NO. 303) ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE City Council Meeting July 17, 2018 Page 8 Item 16. Final Plat of Lots 1 and 2, Block A, Glade 360 Addition Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the final plat with a vote of 7-0. Motion was made to approve the Statement of Findings and Final Plat of Lots 1 and 2, Block A, Glade 360 Addition. Motion: Slechta Second: Rogers Ayes: Freed, Rogers, Lease, O'Dell and Slechta Nays: None Approved: 5-0 Item 17. Final Plat of Lots 1-34, Block A, Lots 1-10, Block B, and Lots 1X, 2X, 3X, and 4X. Shadv Brook Addition Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the final plat with a vote of 7-0. Motion was made to approve the Statement of Findings and Final Plat of Lots 1-34, Block A, Lots 1-10, Block B, and Lots 1X, 2X, 3X, and 4X, Shady Brook Addition. Motion: Lease Second: Slechta Ayes: Freed, Rogers, Lease, O'Dell and Slechta Nays: None Approved: 5-0 ADJOURNMENT Motion was made to adjourn the meeting at 7:43 p.m. Motion: Rogers Second: Slechta Ayes: Freed, Rogers, Lease, O'Dell and Slechta Nays: None Approved: 5-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 7th day of August, 2018. APPROVED: Darlene Freed Mayor Pro Tem City Council Meeting July 17, 2018 Page 9 ATTEST: Tara Brooks City Secretary City Council Meeting July 17, 2018 Page 10 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 23rd day of July, 2017 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to -wit: Darlene Freed Mayor Pro Tem Sharron Rogers Council Member Mike Lease Council Member Chris Coy Council Member Duff O'Dell Council Member Paul Slechta Council Member constituting a quorum, with Mayor William D. Tate being absent, and the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Shawna Barnes Assistant City Secretary Greg Jordan Chief Financial Officer CALL TO ORDER Mayor Pro Tem Freed called the workshop to order at 6:00 p.m. Item 1. City Council to conduct a workshop relative to the Fiscal Year 2018-2019 budget. City Manager Bruno Rumbelow introduced the Fiscal Year 2018-2019 budget and reported the proposed Fiscal Year 2018-2019 budget would keep the same tax rate of $0.289 per $100 of valuation. Chief Financial Officer Greg Jordan discussed how this is a maintenance budget that responds to current market conditions, fosters long-term sustainability, and maintains current service levels. The main cost drivers of the Fiscal Year 2018-2019 budget includes the transfer of the Crime Control and Prevention District revenue, health insurance cost increases and maintaining compensation at the 50th percentile. Mr. Jordan detailed each department's budget and then described the budget in each of the special funds and answered Council's questions. City Manager Rumbelow, Assistant City Manager Jennifer Hibbs, Convention and Visitor's Bureau Director Paul W. McCallum, and Public Works Director Bryan Beck answered Council's questions. Council discussed the proposed budget. There was no formal action taken by the City Council. ADJOURNMENT Mayor Pro Tem Freed adjourned the workshop at 7:02 p.m. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 7th day of August, 2018. APPROVED: Darlene Freed Mayor Pro Tem ATTEST: Shawna Barnes Assistant City Secretary City Council Meeting July 23, 2018 Page 2