HomeMy WebLinkAboutItem 17 - MinutesSTATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Regular Session on this the 17th
day of July, 2018 in the City Council Chambers, Second Floor, 200 South Main Street,
with the following members present:
Darlene Freed
Sharron Rogers
Mike Lease
Duff O'Dell
Paul Slechta
Mayor Pro Tem
Council Member
Council Member
Council Member
Council Member
constituting a quorum, with Mayor William D. Tate and Council Member Chris Coy absent,
with the following members of the Planning and Zoning Commission:
Larry Oliver
BJ Wilson
Jim Fechter
Beth Tiggelaar
Gary Martin
Dennis Luers
Robert Rainwater
Traci Hutton
Chairman
Vice Chairman
Member
Member
Member
Member
Alternate Member
Alternate Member
constituting a quorum, with Member Monica Hotelling absent, and the following members
of the City Staff:
Bruno Rumbelow
Jennifer Hibbs
Matthew C.G. Boyle
Tara Brooks
Call to Order
City Manager
Assistant City Manager
Assistant City Attorney
City Secretary
Mayor Pro Tem Freed called the meeting to order at 7:00 p.m.
Item 1. Executive Session
Mayor Pro Tem Freed announced the City Council would recess to the City Council
Conference Room to conduct a closed session regarding:
A. Real property relative to deliberation to the purchase, exchange, lease, sale
or value of real property (City facilities, Public Works, and the 185 acres)
pursuant to Section 551.072, Texas Government Code.
B. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
The City Council recessed to the City Council Conference Room and began the closed
session at 7:02 p.m. The closed session ended at 7:25 p.m.
Upon reconvening in open session in the Council Chambers, Mayor Pro Tem Freed asked
if there was any action necessary relative to Sections 551.072 or 551.087. City Manager
Bruno Rumbelow reported there was not any action necessary.
NOTE: City Council continued with the Regular portion of the Agenda in open session in
the City Council Chambers.
REGULAR MEETING
Call to Order
Mayor Pro Tem Freed called the meeting to order at 7:30 p.m. in the City Council
Chambers.
Item 2. Invocation and Pledge of Allegiance
Vice Chairman BJ Wilson delivered the Invocation and led the Pledge of Allegiance.
JOINT PUBLIC HEARINGS
Item 3. Conditional Use Permit CU18-17 (Mason & Dixie)
Mayor Pro Tem Freed declared the Public Hearing open.
Development Services Assistant Director Ron Stombaugh reported the applicant was
requesting to amend the previously approved site plan of CU17-03 (Ordinance No. 2017-
18) to establish a restaurant in the "CBD" Central Business District, specifically to expand
into suite 300. The subject property is located at 603 South Main Street No. 303 and is
currently zoned "CBD" Central Business District.
The applicant, Beth Newman, presented her request and answered questions from the
Commission and Council. Development Services Assistant Director Stombaugh
answered questions from Council.
No one spoke during the public hearing and there was no correspondence to report.
Motion was made to close the public hearing.
Motion: Luers
City Council Meeting July 17, 2018 Page 2
Second:
Martin
Ayes:
Oliver, Wilson, Fechter, Tiggelaar, Martin, Luers, and Rainwater
Nays:
None
Approved:
7-0
Motion was made to close the public hearing
Motion:
O'Dell
Second:
Slechta
Ayes:
Freed, Rogers, Lease, O'Dell and Slechta
Nays:
None
Approved:
5-0
Mayor Pro Tem Freed announced the Planning and Zoning Commission would recess to
the Planning and Zoning Conference Room to consider published business.
The City Council remained in session in the Council Chambers to consider the remaining
agenda.
Item 4. Citizen Comments
No one spoke during Citizen Comments.
NEW BUSINESS
Item 5. Consider Resolution No. 2018-056 authorizing the purchase of pavement
analysis services from Infrastructure Management Systems, LLC, and take any
necessary action.
Public Works Director Bryan Beck presented this item to Council. The proposed services
including analyzing and rating all roadways in the City and inventorying the existing
sidewalk gaps. This information will be used to generate an asset management plan to
maintain roadway conditions through the creation of five- and ten-year management
program.
Motion was made to approve the resolution authorizing the purchase of pavement
analysis services.
Motion:
Slechta
Second:
Lease
Ayes:
Freed, Rogers,
Nays:
None
Approved:
5-0
Lease, O'Dell, and Slechta
RESOLUTION NO. 2018-056
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
PAVEMENT ANALYSIS SERVICES THROUGH AN
City Council Meeting July 17, 2018 Page 3
ESTABLISHED INTERLOCAL AGREEMENT AND
PROVIDING AN EFFECTIVE DATE
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and will be acted upon as
one business item. Any member of the City Council or member of the audience may
request that an item be withdrawn from the consent agenda and placed before the City
Council for full discussion. There were not any requests to remove any items from the
consent agenda.
Approval of the consent agenda authorizes the City Manager, or his designee, to
implement each item in accordance with Staff recommendations.
Item 6. Consider Resolution No. 2018-057 authorizing the purchase of replacement and
upgrade of the animatronics operating system from Life Formations, Inc., for the CVB
Tower "Nat and Willy" Would Be Train Robbers.
Convention and Visitors Bureau Director P.W. McCallum recommended approval of the
purchase of replacement and upgrade of the animatronics operating system for the Would
Be Train Robbers for an amount not to exceed $24,320.
Motion was made to approve the consent agenda as presented.
Motion:
Rogers
Second:
Slechta
Ayes:
Freed, Rogers, Lease, O'Dell, and Slechta
Nays:
None
Approved:
5-0
RESOLUTION NO. 2018-057
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
OPERATING SYSTEM REPLACEMENT AND UPGRADE
FOR ANIMATRONICS SYSTEM FROM A SOLE SOURCE
VENDOR AND PROVIDING AN EFFECTIVE DATE
Item 7. Consider Resolution No. 2018-058 authorizing the purchase of replacement
audio visual equipment from Digital Resources, Inc. for the Palace Arts Center through
an interlocal agreement with the Interlocal Purchasing System (TIPS).
Convention and Visitors Bureau Director McCallum recommended approval of the
purchase of audio visual equipment for the Palace Arts Center for an amount not to
exceed $74,813.
Motion was made to approve the consent agenda as presented.
Motion: Rogers
City Council Meeting July 17, 2018 Page 4
Second:
Slechta
Ayes:
Freed, Rogers, Lease, O'Dell, and Slechta
Nays:
None
Approved:
5-0
RESOLUTION NO. 2018-058
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE AN
AUDIO SYSTEM THROUGH AN ESTABLISHED
INTERLOCAL AGREEMENT AND PROVIDING AN
EFFECTIVE DATE
Item 8. Consider the renewal of an annual contract for workforce management cloud
hosting with Kronos, Inc. for the Fire Department.
Fire Chief Darrell Brown recommended approval of the renewal of the contract for annual
cloud hosting of the automated payroll software system for the Fire Department for an
amount not to exceed $15,690.
Motion was made to approve the consent agenda as presented.
Motion:
Rogers
Second:
Slechta
Ayes:
Freed, Rogers, Lease, O'Dell, and Slechta
Nays:
None
Approved:
5-0
Item 9. Consider the renewal of an annual contract for ethernet internet circuit services
from CenturyLink Communications, LLC through an interlocal agreement with the State
of Texas Deaartment of Information Resources (DIR).
Chief Technology Officer Tessa Allberg recommended approval of the renewal of the
annual contract for ethernet internet circuit services for an annual amount not to exceed
$71,064. The request was for one GB Metro Ethernet circuit which provides all incoming
and outgoing e-mail as well as publishing websites and connections to remote buildings
throughout the City.
Motion was made to approve the consent agenda as presented.
Motion:
Rogers
Second:
Slechta
Ayes:
Freed, Rogers,
Nays:
None
Approved:
5-0
Lease, O'Dell, and Slechta
City Council Meeting July 17, 2018 Page 5
Item 10. Consider the renewal of an annual contract for telephone services from Frontier
Communications.
Chief Technology Officer Allberg recommended approval of the annual contract for
telephone services for an annual estimated amount of $18,516. This purchase is to
upgrade the current Frontier PRI (Primary Rate Interface) telephone lines installed at the
Public Safety Building to the latest and up-to-date technology, SIPS (Session Initiation
Protocol) telephone lines.
Motion was made to approve the consent agenda as presented.
Motion:
Rogers
Second:
Slechta
Ayes:
Freed, Rogers, Lease, O'Dell, and Slechta
Nays:
None
Approved:
5-0
Item 11. Consider Resolution No. 2018-059 authorizing a sole source purchase of repair
services for three centrifugal blowers for the Wastewater Treatment Plant from Evans
Enterprises.
Public Works Director Beck recommended approval of the sole source purchase of repair
services for three centrifugal blowers for the Wastewater Treatment Plant for an amount
not to exceed $38,585. These blowers are critical for treatment purposes as they provide
oxygen to the aerobic bacteria in order to remove organic wastes per Texas Commission
on Environmental Quality (TCEQ) requirements.
Motion was made to approve the consent agenda as presented.
Motion:
Rogers
Second:
Slechta
Ayes:
Freed, Rogers, Lease, O'Dell, and Slechta
Nays:
None
Approved:
5-0
RESOLUTION NO. 2018-059
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
CENTRIFUGAL BLOWERS REPAIR FROM A SOLE
SOURCE VENDOR AND PROVIDING AN EFFECTIVE
DATE
Item 12. Consider approval of a Developers Agreement with Grapevine Shady Brook,
LLC for Shady Brook Addition for off-site roadway and drainage improvements and
Ordinance No. 2018-060 appropriating funds.
Public Works Director Beck recommended approval of a Developers Agreement with
Grapevine Shady Brook, LLC and an ordinance appropriating $340,000 from the Capital
City Council Meeting July 17, 2018 Page 6
Projects Street Fund. The agreement provides for cost sharing of adjacent and off-site
improvements for the Shady Brook Addition.
Motion was made to approve the consent agenda as presented.
Motion:
Rogers
Second:
Slechta
Ayes:
Freed, Rogers, Lease, O'Dell, and Slechta
Nays:
None
Approved:
5-0
ORDINANCE NO. 2018-060
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, REVISING THE ADOPTED CAPITAL
IMPROVEMENTS BUDGET FOR THE FISCAL YEAR
ENDING IN 2018; APPROPRIATING FUNDS FROM THE
CAPITAL PROJECTS STREET FUND; DECLARING AN
EMERGENCY AND PROVIDING AN EFFECTIVE DATE
Item 13. Consider Change Order No. 1 to the Inflow and Infiltration Phase 3 Project with
Excel 4 Construction, LLC for sanitary sewer inflow and infiltration improvements and
Ordinance No. 2018-061 appropriating funds.
Public Works Director Beck recommended approval of Change Order No. 1 to the Inflow
and Infiltration Phase 3 Project and Ordinance No. 2018-061 appropriating $33,000 from
the Utility Enterprise Capital Fund. This project will take the sewer lateral lines for the
homes at 404, 416 and 504 West College Street from public service and will tie them to
the new sewer line in College Street with their own private sewer tap.
Motion was made to approve the consent agenda as presented.
Motion:
Rogers
Second:
Slechta
Ayes:
Freed, Rogers, Lease, O'Dell, and Slechta
Nays:
None
Approved:
5-0
ORDINANCE NO. 2018-061
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, REVISING THE ADOPTED CAPITAL
IMPROVEMENTS BUDGET FOR THE FISCAL YEAR
ENDING IN 2018; APPROPRIATING FUNDS FROM THE
UTILITY ENTERPRISE CAPITAL FUND; AND PROVIDING
AN EFFECTIVE DATE
City Council Meeting July 17, 2018 Page 7
Item 14. Consider the minutes of the July 3, 2018 Regular City Council meeting.
City Secretary Tara Brooks recommended approval of the minutes from the July 3, 2018
meeting.
Motion was made to approve the consent agenda as presented.
Motion:
Rogers
Second:
Slechta
Ayes:
Freed, Rogers, Lease, O'Dell, and Slechta
Nays:
None
Approved:
5-0
PLANNING AND ZONING COMMISSION RECOMMENDATIONS
Item 15. Conditional Use Permit CU18-17 (Mason & Dixie)
Development Services Assistant Director Stombaugh reported the Planning and Zoning
Commission approved the conditional use permit with a vote of 7-0.
Motion was made to approve Conditional Use Permit CU18-17 (Mason & Dixie) and
Ordinance No. 2018-062.
Motion: Slechta
Second: O'Dell
Ayes: Freed, Rogers, Lease, O'Dell and Slechta
Nays: None
Approved: 5-0
ORDINANCE NO. 2018-062
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE ISSUING CONDITIONAL USE PERMIT CU18-
17 AMENDING SITE PLAN CU17-03 APPROVED BY
ORDINANCE NO. 2017-018 TO ALLOW A RESTAURANT
EXPANSION FOR LOT C, BLOCK 15, CITY OF
GRAPEVINE (603 SOUTH MAIN STREET NO. 303) ALL IN
ACCORDANCE WITH A SITE PLAN APPROVED
PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73
AND ALL OTHER CONDITIONS, RESTRICTIONS AND
SAFEGUARDS IMPOSED HEREIN; CORRECTING THE
OFFICIAL ZONING MAP; PRESERVING ALL OTHER
PORTIONS OF THE ZONING ORDINANCE; PROVIDING A
CLAUSE RELATING TO SEVERABILITY; DETERMINING
THAT THE PUBLIC INTERESTS, MORALS AND GENERAL
WELFARE DEMAND THE ISSUANCE OF THIS
CONDITIONAL USE PERMIT; PROVIDING A PENALTY
NOT TO EXCEED THE SUM OF TWO THOUSAND
DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND
PROVIDING AN EFFECTIVE DATE
City Council Meeting July 17, 2018 Page 8
Item 16. Final Plat of Lots 1 and 2, Block A, Glade 360 Addition
Development Services Assistant Director Stombaugh reported the Planning and Zoning
Commission approved the final plat with a vote of 7-0.
Motion was made to approve the Statement of Findings and Final Plat of Lots 1 and 2,
Block A, Glade 360 Addition.
Motion: Slechta
Second: Rogers
Ayes: Freed, Rogers, Lease, O'Dell and Slechta
Nays: None
Approved: 5-0
Item 17. Final Plat of Lots 1-34, Block A, Lots 1-10, Block B, and Lots 1X, 2X, 3X, and
4X. Shadv Brook Addition
Development Services Assistant Director Stombaugh reported the Planning and Zoning
Commission approved the final plat with a vote of 7-0.
Motion was made to approve the Statement of Findings and Final Plat of Lots 1-34, Block
A, Lots 1-10, Block B, and Lots 1X, 2X, 3X, and 4X, Shady Brook Addition.
Motion: Lease
Second: Slechta
Ayes: Freed, Rogers, Lease, O'Dell and Slechta
Nays: None
Approved: 5-0
ADJOURNMENT
Motion was made to adjourn the meeting at 7:43 p.m.
Motion:
Rogers
Second:
Slechta
Ayes:
Freed, Rogers, Lease, O'Dell and Slechta
Nays:
None
Approved:
5-0
Passed and approved by the City Council of the City of Grapevine, Texas on this the 7th
day of August, 2018.
APPROVED:
Darlene Freed
Mayor Pro Tem
City Council Meeting July 17, 2018 Page 9
ATTEST:
Tara Brooks
City Secretary
City Council Meeting July 17, 2018 Page 10
STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Workshop on this the 23rd day of
July, 2017 in the City Council Chambers, Second Floor, 200 South Main Street, with the
following members present to -wit:
Darlene Freed
Mayor Pro Tem
Sharron Rogers
Council Member
Mike Lease
Council Member
Chris Coy
Council Member
Duff O'Dell
Council Member
Paul Slechta
Council Member
constituting a quorum, with Mayor William D. Tate being absent, and the following
members of the City Staff:
Bruno Rumbelow
City Manager
Jennifer Hibbs
Assistant City Manager
Shawna Barnes
Assistant City Secretary
Greg Jordan
Chief Financial Officer
CALL TO ORDER
Mayor Pro Tem Freed called the workshop to order at 6:00 p.m.
Item 1. City Council to conduct a workshop relative to the Fiscal Year 2018-2019 budget.
City Manager Bruno Rumbelow introduced the Fiscal Year 2018-2019 budget and
reported the proposed Fiscal Year 2018-2019 budget would keep the same tax rate of
$0.289 per $100 of valuation.
Chief Financial Officer Greg Jordan discussed how this is a maintenance budget that
responds to current market conditions, fosters long-term sustainability, and maintains
current service levels. The main cost drivers of the Fiscal Year 2018-2019 budget
includes the transfer of the Crime Control and Prevention District revenue, health
insurance cost increases and maintaining compensation at the 50th percentile. Mr. Jordan
detailed each department's budget and then described the budget in each of the special
funds and answered Council's questions.
City Manager Rumbelow, Assistant City Manager Jennifer Hibbs, Convention and
Visitor's Bureau Director Paul W. McCallum, and Public Works Director Bryan Beck
answered Council's questions.
Council discussed the proposed budget.
There was no formal action taken by the City Council.
ADJOURNMENT
Mayor Pro Tem Freed adjourned the workshop at 7:02 p.m.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE,
TEXAS on this the 7th day of August, 2018.
APPROVED:
Darlene Freed
Mayor Pro Tem
ATTEST:
Shawna Barnes
Assistant City Secretary
City Council Meeting July 23, 2018 Page 2