HomeMy WebLinkAboutItem 16 - Shuttle BusesMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: AUGUST 7, 2018
SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE OF SHUTTLE
BUSES
RECOMMENDATION: City Council to consider a resolution authorizing the purchase of shuttle
buses from Creative Bus Sales, Inc. through an interlocal agreement with
the Houston -Galveston Area Council (H -GAC).
FUNDING SOURCE: Funding for this purchase is available in account 325-48910-350-014-
170001-0 (Motor Vehicles) for an amount not to exceed $296,108.
BACKGROUND: This purchase is for two ARBOC shuttle buses approved in the FY2018
vehicle budget for the Convention &Visitors Bureau. The additional buses
will provide and extend the City of Grapevine transportation services to
visitors, guests, friends and family so they may enjoy Grapevines shops,
restaurants and art galleries and increase service necessary with the
opening of the TEXRail station at the end of the year. There are three
additional bus drivers in the Fy 19 budget to complement these buses.
These buses have become a familiar sight within the DFW area with their
distinctive retro bustleback look and Grapevine's landmark murals.
This purchase will be made in accordance with an existing interlocal
agreement with Houston -Galveston Area Council (H -GAC) as allowed by
Texas Local Government Code, Chapter 271 and Texas Government
Code, Chapter 791.
Bids were taken by the Cooperative and a contract was awarded to
Creative Bus Sales, Inc. The Fleet Department staff and Purchasing
reviewed the contract for departmental specification compliance and
pricing and determined that the contract would provide the best product
and pricing for meeting the needs of the City.
Staff recommends approval
PH/BS
RESOLUTION NO. 2018-062
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
SHUTTLE BUSES THROUGH AN ESTABLISHED
INTERLOCAL AGREEMENT AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Chapter 271
and Texas Government Code, Chapter 791 to enter into an interlocal agreement with
other qualified agencies in the State of Texas; and
WHEREAS, the Houston -Galveston Area Council (H -GAC), a regional planning
commission, is a qualified purchasing cooperative program as authorized by Texas Local
Government Code, Chapter 271 and Texas Government Code, Chapter 791; and
WHEREAS, the City of Grapevine, Texas has established an interlocal agreement
with H -GAC and wishes to utilize established contracts meeting all State of Texas bidding
requirements; and
WHEREAS, H -GAC has established a contract with Creative Bus Sales, Inc. under
contract No. BT01-17, Buses -Shuttle, Transit, Trams and Other Specialty Buses; and
WHEREAS, the City of Grapevine, Texas has a need to purchase two new buses
for the Convention and Visitors Bureau; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
resolution have been met, including but not limited to the Open Meetings Act; and
WHEREAS, the City Council deems the adoption of this resolution to be in the best
interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the
purchase of two shuttle buses from Creative Bus Sales, Inc. through an interlocal
agreement with H -GAC for an amount not to exceed $296,108.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase said shuttle buses.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 7th day of August, 2018.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
APPROVED AS TO FORM:
City Attorney
Resolution No. 2018-062 2