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HomeMy WebLinkAbout2018-08-07 Regular Meeting * CITY OF GRAPEVINE, TEXAS ,GRA]P VINE. REGULAR CITY COUNCIL MEETING AGENDA TUESDAY, AUGUST 7, 2018 GRAPEVINE CITY HALL, SECOND FLOOR 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 6:30 p.m. Dinner - City Council Conference Room 7:00 p.m. Call to Order of City Council Meeting - City Council Chambers 7:00 p.m. Executive Session - City Council Conference Room 7:30 p.m. Regular Meeting - City Council Chambers CALL TO ORDER: 7:00 p.m. - City Council Chambers EXECUTIVE SESSION: 1. City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Consultation with and legal advice from the City Attorney regarding pending or contemplated litigation for U-Haul (TPGA) located at 3501 William D. Tate pursuant to Section 551.071, Texas Government Code. B. Real property relative to deliberation to the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. C. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. REGULAR MEETING: 7:30 p.m. - City Council Chambers 2. Invocation: Council Member Paul Slechta 3. Posting of the Colors and Pledges of Allegiance: Comanche Chapter of the Order of the Arrow CITIZEN COMMENTS 4. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments by completing a Citizen Appearance Request form with the City Secretary. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. PRESENTATIONS 5. Representatives from Dallas Area Rapid Transit to present an update on the Cottonbelt Corridor Project. NEW BUSINESS 6. Consider Resolution No. 2018-060 accepting the Certified Tax Rolls having a total appraised value of$13,559,435,077, less exemptions of$4,829,123,174 for a net taxable value of$8,730,311,903. 7. Consider the purchase of public art for Oak Grove Softball Complex, and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 8. Consider Resolution No. 2018-061 authorizing the purchase of roof rehabilitation and restoration services for the Palace Arts Center from Weatherproofing Services through an established Cooperative Agreement with The National Intergovernmental Purchasing Alliance (National IPA) and Ordinance No. 2018- 063 appropriating funds. Convention and Visitors Bureau Director recommends approval. 9. Consider renewal of an additional one-year contract option for outside audit services with Pattillo, Brown & Hill, LLP. Chief Financial Officer recommends approval. 10. Consider declaring certain items surplus property and authorizing their sale through public auction. Chief Financial Officer recommends approval. 11. Consider renewal of annual contracts with Voya Financial for voluntary critical illness and accident insurance. Chief Financial Officer recommends approval. City Council August 7, 2018 Page 2 12. Consider the award of an informal request for quote to purchase water fountains for the Parks and Recreation department from Morrison Supply Company. Parks and Recreation Director recommends approval. 13. Consider the renewal of annual contracts for tree maintenance services with Arbor Masters Tree Service as the primary vendor and Smith Lawn and Tree as the secondary vendor. Parks and Recreation Director recommends approval. 14. Consider the renewal of an annual contract for fiber internet access and a digital protection system for the Police Department with Spectrum Enterprise. Police Chief recommends approval. 15. Consider the renewal of annual contracts for equipment rental services for the Public Works department to Fox Rental and RDO Equipment. Public Works Director recommends approval. 16. Consider Resolution No. 2018-062 authorizing the purchase of shuttle buses from Creative Bus Sales, Inc. through an interlocal agreement with the Houston- Galveston Area Council (H-GAC). Public Works Director recommends approval. 17. Consider the minutes of the July 17, 2018 Regular City Council meeting and the July 23, 2018 Special City Council meeting. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, 1 hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City's website on August 3, 2018 by 5:00 p.m. GRAPE A. Al le Tara Brooks U1 +x City Secretary If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. City Council August 7, 2018 Page 3 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 7th day of August, 2018 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Rogers Council Member Mike Lease Council Member Chris Coy Council Member Duff O’Dell Council Member Paul Slechta Council Member constituting a quorum, and with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Matthew C.G. Boyle Assistant City Attorney Tara Brooks City Secretary Call to Order Mayor Pro Tem Freed called the meeting to order at 7:00 p.m. Item 1. Executive Session Mayor Pro Tem Freed announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Consultation with and legal advice from the City Attorney regarding pending or contemplated litigation for U-Haul (TPGA) located at 3501 William D. Tate pursuant to Section 551.071, Texas Government Code. B. Real property relative to deliberation to the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. C. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council August 7, 2018 Page 2 The City Council recessed to the City Council Conference Room and began the closed session at 7:03 p.m. The closed session ended at 7:33 p.m. Mayor Tate joined the meeting at 7:03 p.m. Upon reconvening in open session in the Council Chambers, Mayor Pro Tem Freed asked if there was any action necessary relative to Sections 551.071, 551.072 or 551.087. City Manager Rumbelow stated there was no action necessary. NOTE: City Council continued with the Regular portion of the Agenda in open session in the City Council Chambers. Mayor Tate called the regular meeting to order at 7:36 p.m. REGULAR MEETING Item 2. Invocation Council Member Paul Slechta delivered the invocation. Item 3. Posting the Colors and the Pledges of Allegiance The Comanche Chapter of the Order of the Arrow posted the colors and led the Pledges of Allegiance. Item 4. Citizen Comments There was no one wishing to speak during the citizen comments. PRESENTATIONS Item 5. Representatives from Dallas Area Rapid Transit to present an update on the Cottonbelt Corridor Project. Public Works Director Bryan Beck introduced Steve Salin, Vice-President of Capital Planning with Dallas Area Rapid Transit, who described the Cottonbelt rail line that will run from Plano to DFW Airport and described the design of the lines at the DFW North Station which will allow riders to connect to the TexRail lines into Fort Worth. The planned completion date for the project is 2022. Mr. Salin answered Council’s questions. NEW BUSINESS Item 6. Consider Resolution No. 2018-060 accepting the Certified Tax Rolls having a total appraised value of $13,559,435,077, less exemptions of $4,829,123,174 for a net taxable value of $8,730,311,903. City Council August 7, 2018 Page 3 Chief Financial Officer Greg Jordan presented this item to Council and answered Council’s questions. The appraised value from the certified rolls is $13,559,435,077, less $4,829,123,174 in exemptions, producing a net taxable value of $8,730,311,903. Mr. Jordan answered questions from Council. Motion was made to approve Resolution No. 2018-060 accepting the Certified Tax Rolls. Motion: Freed Second: Coy Ayes: Tate, Freed, Rogers, Lease, Coy, O’Dell, and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2018-060 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROVING THE TAX ROLLS FOR TAX YEAR 2018 ON PROPERTY WITHIN THE CITY; AND PROVIDING AN EFFECTIVE DATE Item 7. Consider the purchase of public art for Oak Grove Softball Complex, and take any necessary action. Parks and Recreation Director Kevin Mitchell presented the proposal for the public art for Oak Grove Softball Complex entitled "Grace in the Batter's Box" which will be comprised of three, life-size, bronze figures placed at home plate to represent a game situation. The statuary will be placed near the concession stand at the Oak Grove Softball Complex for an estimated amount not to exceed $75,000. Mr. Mitchell answered questions from Council. Motion was made to approve the purchase of public art for Oak Grove Softball Complex. Motion: Slechta Second: Coy Ayes: Tate, Freed, Rogers, Lease, Coy, O’Dell, and Slechta Nays: None Approved: 7-0 Consent Agenda Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. There were no requests to remove any items from the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. City Council August 7, 2018 Page 4 Item 8. Consider Resolution No. 2018-061 authorizing the purchase of roof rehabilitation and restoration services for the Palace Arts Center from Weatherproofing Services through an established Cooperative Agreement with The National Intergovernmental Purchasing Alliance (National IPA) and Ordinance No. 2018-063 appropriating funds. Convention and Visitors Bureau Director P.W. McCallum recommended approval of the purchase of roof rehabilitation and restoration services for an amount not to exceed $137,900. The purpose of this resolution is to approve awarding the contract for restoration of roof sections 1, 2 and 3. The proposed ordinance will appropriate the funds into the Convention and Visitors Bureau Fund. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Lease, Coy, O’Dell, and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2018-061 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE ROOF REHABILITATION AND RESTORATION SERVICES THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE ORDINANCE NO. 2018-0063 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROPRIATING $137,900 IN THE CONVENTION AND VISITORS BUREAU FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 9. Consider renewal of an additional one-year contract option for outside audit services with Pattillo, Brown & Hill, LLP. Chief Financial Officer Jordan recommended approval of the renewal of the contract for outside audit services with Pattillo, Brown & Hill, LLP in an amount not to exceed $113,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Lease, Coy, O’Dell, and Slechta City Council August 7, 2018 Page 5 Nays: None Approved: 7-0 Item 10. Consider declaring certain items surplus property and authorizing their sale through public auction. Chief Financial Officer Jordan recommended approval of the declaration of surplus property to include vehicles, a bucket truck, a freightliner, a paver, an asphalt tank, bicycles, a canine cage, chairs, pool furniture, lamps, a tool box, a plotter, a microfiche machine, a microfiche cabinet, a printer, treadmills, a portable stage, storage bins, tables, office furniture, file cabinets, and a modular office. Disposition of these items will be done through public auction. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Lease, Coy, O’Dell, and Slechta Nays: None Approved: 7-0 Item 11. Consider renewal of annual contracts with Voya Financial for voluntary critical illness and accident insurance. Chief Financial Officer Jordan recommended approval of the renewal of the contracts for voluntary critical illness and accident insurance with Voya Financial in an estimated amount of $78,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Lease, Coy, O’Dell, and Slechta Nays: None Approved: 7-0 Item 12. Consider the award of an informal request for quote to purchase water fountains for the Parks and Recreation department from Morrison Supply Company. Parks and Recreation Director Mitchell recommended approval of the purchase of seven water fountains from Morrison Supply Company for an amount not to exceed $22,854. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Lease, Coy, O’Dell, and Slechta Nays: None Approved: 7-0 City Council August 7, 2018 Page 6 Item 13. Consider the renewal of annual contracts for tree maintenance services with Arbor Masters Tree Service as the primary vendor and Smith Lawn and Tree as the secondary vendor. Parks and Recreation Director Mitchell recommended approval of the renewal of the annual contracts for tree maintenance services with Arbor Masters Tree Service and Smith Land and Tree for an estimated amount of $400,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Lease, Coy, O’Dell, and Slechta Nays: None Approved: 7-0 Item 14. Consider the renewal of an annual contract for fiber internet access and a digital protection system for the Police Department with Spectrum Enterprise. Police Chief Mike Hamlin recommended approval of the renewal of the annual contract for fiber internet access and digital protection system with Spectrum Enterprise for an estimated amount of $30,168. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Lease, Coy, O’Dell, and Slechta Nays: None Approved: 7-0 Item 15. Consider the renewal of annual contracts for equipment rental services for the Public Works department to Fox Rental and RDO Equipment. Public Works Director Bryan Beck recommended approval of the renewal of the contracts for heavy duty equipment rental services with Fox Rental and RDO Equipment for an estimated annual amount of $30,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Lease, Coy, O’Dell, and Slechta Nays: None Approved: 7-0 Item 16. Consider Resolution No. 2018-062 authorizing the purchase of shuttle buses from Creative Bus Sales, Inc. through an interlocal agreement with the Houston- Galveston Area Council (H-GAC). City Council August 7, 2018 Page 7 Public Works Director Beck recommended approval of the resolution authorizing the purchase of two shuttle buses for the Convention and Visitors Bureau from Creative Bus Sales, Inc. for an amount not to exceed $296,108. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Lease, Coy, O’Dell, and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2018-062 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER’S DESIGNEE TO PURCHASE SHUTTLE BUSES THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 17. Consider the minutes of the July 17, 2018 Regular City Council meeting and the July 23, 2018 Special City Council meeting. City Secretary Tara Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Lease, Coy, O’Dell, and Slechta Nays: None Approved: 7-0 ADJOURNMENT Motion was made to adjourn the meeting at 8:05 p.m. Motion: Lease Second: Spencer Ayes: Tate, Freed, Rogers, Lease, Coy, O’Dell, and Slechta Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 21st day of August, 2018. City Council August 7, 2018 Page 8 APPROVED: ___________________________ William D. Tate Mayor ATTEST: ____________________________ Tara Brooks City Secretary