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HomeMy WebLinkAbout2010-06-01 Regular Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, JUNE 1, 2010 AT 6:45 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER 1. Discuss the need for a filming policy. 2. Discuss garage sales and proposed amendments to the zoning ordinance. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Workshop Agenda was prepared and posted on this the 28th day of May, 2010 at 5:00 p.m. l�Lc�la� Linda Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 1 st day of June, 2010 at 6:45 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tem Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TC O�RGER Mayor Tate called the workshop to order at 6:55 p.m. ITEM 1. DISCUSS FILMING POLICY City Manager Bruno Rumbelow advised that Staff has been contacted several times in the past few months by filming crews requesting to film in Grapevine. The City Council was briefed regarding cities in the metroplex that have policies and fees dealing with filming in their communities. Following discussion, it was the consensus of the City Council that Staff develop an administrative policy regarding filming. There was no formal action taken by the City Council. ITEM 2. DISCUSS GARAGE SALES City Manager Rumbelow stated the City's zoning ordinance does not specifically address garage sales leaving Staff few options for enforcement when a resident has an excessive number of sales. 06/01/10 Following discussion, it was the consensus of the City Council that Staff prepare an ordinance for consideration to allow garage sales once a quarter, lasting no more than three consecutive days. There was no formal action taken by the City Council. ADJOURNMENT Mayor Pro Tem Wilbanks, seconded by Council Member Coy, offered a motion to adjourn the workshop at 7:12 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 15th day of June, 2010. APPROVED: ��1�.�.Y� William D. Tate Mayor ATTEST: Lind Huff City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, JUNE 1, 2010 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to conference with employees under Section 551.087, Texas Government Code. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 28th day of May, 2010 at 5:00 p.m. Linda Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 1 st day of June, 2010 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tem Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a qu�rum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:13 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to conference with City Manager and Staff under Section 551.087, Texas Government Code. NOTE: City Council continued with the Regular City Council meeting in open session in the City Council Chambers. 06/01/10 ADJOURNMENT Mayor Pro Tem Wilbanks, seconded by Council Member Lease, offered a motion to adjourn the meeting at 7:55 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 15th day of June, 2010. APPROVED: William . Tate Mayor ATTEST: � � Lind Huff City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, JUNE 1, 2010 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION AND PLEDGE OF ALLEGIANCE: Mayor Pro Tem C. Shane Wilbanks CITIZEN COMMENTS PRESENTATION 1. Donation from Baylor Regional Medical Center for improvements at Oak Grove Ballfield Complex. NEW BUSINESS 2. Consider authorizing an agreement with SUP NTX, LLC to authorize the rental of Stand Up Paddle Boards at parks and campgrounds leased by the City from the Corps of Engineers and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 3. Consider a one year renewal of the Alternate Municipal Court Judge contracts with Judge Brad Bradley as First Alternate and Judge Terry Leach as the second alternate. Administrative Services Director recommends approval. 4. Consider an ordinance ratifying the creation of the Office of City Lobbyist and appointing Fred Hill in that position. Assistant City Manager recommends approval. 5. Consider an amendment to the contract with Fred Hill. Assistant City Manager recommends approval. 6. Consider approval of Adopt-An-Area Agreements with Girl Scout Troops 1401 and 1498 for a portion of Kimball Road; Randy Wolf for a portion of Grapevine shoreline and First United Methodist Church for a portion of Morehead Branch Creek. Parks & Recreation Advisory Board and Parks & Recreation Director recommend approval. 7. Consider award of the Asphalt Milling Services Annual Contract with Dustrol, Inc. through an existing interlocal agreement and contract with Tarrant County. Public Works Director recommends approval. 8. Consider award of a resolution ratifying the purchase of freestanding tables from Victor Stanley, Inc. for Oak Grove Baseball Complex. Parks & Recreation Director recommends approval. 9. Consider approval of the renewal of a contract with Nortex Concrete Lift and Stabilization, Inc. through an existing interlocal agreement and contractwith the City of Grand Prairie. Public Works Director recommends approval. 10. Consider renewal of the Water and Wastewater Chemicals Annual Contract to DPC Industries, Altivia Corporation, Univar, Harcross Chemicals and Fort Bend Services. Public Works Director recommends approval. 11. Consider award of a contract to Power Products, I nc.for generator installation at the Peach Tree Water Tower. Public Works Director recommends approval. 12. Consider renewal of the Computers and associated hardware and software annual contract to Able Electronics. Assistant City Manager recommends approval. 13. Consider the minutes of the May 18, 2010 City Council meetings as published. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature,the Regular City Council Meeting Agenda was prepared and posted on this the 28th day of May, 2010 at 5:00 p.m. . Y l Linda Huff ' City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 1 st day of June, 2010 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tem Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:35 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Mayor Pro Tem Wilbanks delivered the Invocation and led the Pledge of Allegiance. ITEM 1. PRESENTATION, DONATION FROM BAYLOR REGIONAL MEDICAL CENTER Parks & Recreation Director poug Evans introduced Mr. Doug Lawson, President of Baylor Regional Medical Center, Ms. Dee Dee Ogrin, Marketing Director and Ms. Rachel Nobles, Community Relations Coordinator, who then presented a check in the amount of $50,000.00 to the City to sponsor improvements at Oak Grove Ballfield Complex. The plaza will be named after Baylor Regional Medical Center and banners/signage will be installed with their logo. The sponsorship will be in place for a period of 10 years. Mr. Lawson expressed his appreciation to the City noting it is great to be involved and supportive of a healthy lifestyle as well as the opportunity to be a partner with the City. 06/01/10 ITEM 2. AUTHORIZE AGREEMENT, STAND UP PADDLE BOARDS Assistant Director of Parks & Recreation Joe Moore recommended approval of an agreement with SUP NTX, LLC for the rental of Stand Up Paddle Boards on Lake Grapevine for a trial period this summer. SUP NTX LLC will provide the boards, staff (during the regularly scheduled park hours), security, and instructions for use of the boards to visitors at Oak Grove Park. Support of the concession agreement has been granted by Marina's International and the Corps of Engineers. Discussion ensued regarding the safety of the users of the paddle boats on the lake. Council Member Freed, seconded by Council Member Lease, offered a motion to approve the agreement with the requirement that all users are required to wear a life jacket/life belt. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 3. Renewal, Alternate Municipal Court Judge Contracts Administrative Services Director recommended approval of a one year renewal of the Alternate Municipal Court Judge contracts with Judge Brad Bradley as First Alternate and Judge Terry Leach as the second alternate. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 4. Ordinance, Ratifying Creation of Office of Citv Lobbyist Assistant City Manager recommended approval of an ordinance ratifying the creation of the Office of City Lobbyist and ratifying the appointment of Fred Hill in that position. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: 2 06/01/10 Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2010-21 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AFFIRMING THE CREATION OF THE OFFICE OF CITY LOBBYIST; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 5. Amend Contract with Fred Hill Assistant City Manager recommended approval of an amendment to the contract with Fred Hill that Mr. Hill serve as an officer of the City at the direction of the City Council. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 6. Approve Adopt-An-Area Agreements Parks & Recreation Advisory Board and Parks & Recreation Director recommended approval of Adopt-An-Area Agreements with Girl Scout Troops 1401 and 1498 for a portion of Kimball Road from Silvercrest Lane on Lakeridge Drive and Forest Hills Road; Randy Wolf for a portion of Grapevine shoreline from McPherson Slough Boat Ramp to Dove Loop Boat Ramp and First United Methodist Church for a portion of Morehead Branch Creek from College Street to Northwest Highway. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 7. Award Asphalt Milling Services Annual Contract Public Works Director recommended approval of the award of the Asphalt Milling Services Annual Contract with Dustrol, Inc. through an existing interlocal agreement and contract with Tarrant County. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: 3 06/01/10 Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 8. Resolution, Ratifyinq Purchase of Freestandinq Tables Parks& Recreation Director recommended approval of a resolution ratifying the purchase of freestanding tables from Victor Stanley, Inc. in the amount of$22,342.00 for Oak Grove Baseball Complex. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2010-18 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, TO RATIFY THE PURCHASE OF STEELSITE TABLES FROM VICTOR STANLEY, INC. AND PROVIDING AN EFFECTIVE DATE Item 9. Renewal, Pavement Stabilization Contract Annual Contract Public Works Director recommended approval of the renewal of a Pavement Stabilization Annual Contract with Nortex Concrete Lift and Stabilization, Inc. through an existing interlocal agreement and contract with the City of Grand Prairie. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 10. Renewal, Water and Wastewater Chemicals Annual Contract Public Works Director recommended approval of the renewal of the Water and Wastewater Chemicals Annual Contract to DPC Industries, Altivia Corporation, Univar, Harcross Chemicals and Fort Bend Services. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 11. Award Generator Installation Contract 4 06/01/10 Public VVc,rks Director recommended approval of the award of a contract to Power Pr�ducts, Inc. for generator installation in the amount of $29,150.00 at the Peach Tree ilVater Tower. Motion by Cauncil Member Stewart, seconded by Council Member Freed, to approve as recommende� �revailed by the following vote: �'�yes: TatP, iNilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 12. Renewal, Computers and Associated Hardware and Software Annual Contract Assistant City Manager recommended approval of the renewal of the Computers and Associated Hardware and Software Annual Contract to Able Electronics. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 13. Consideration of Minutes City Secretary recommended approval of the minutes of the May 18, 2010 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ADJOURNMENT Mayor Pro Tem Wilbanks, seconded by Council Member Lease, offered a motion to adjourn the meeting at 7:55 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 15th day of June, 2010. 5 Q6/01/10 APPROVED: ����� William D. Tate Mayor RTTEST: Lind Huff ` City Secretary . � 6