HomeMy WebLinkAboutItem 11 - Phone EquipmentMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: AUGUST 21, 2018
SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE OF PHONE
EQUIPMENT
RECOMMENDATION: City Council to consider a resolution authorizing the purchase of phone
equipment from Radcom Technologies, Inc. for the Information
Technology Department.
FUNDING SOURCE: Funding for this purchase is available in account 100-44525-120-001
(Non -Departmental Utilities) for an amount not to exceed $28,884.
BACKGROUND: This purchase is for Mitel accessories for the City phone system to include
phones, headsets, add on modules, and related equipment.
This purchase will be made in accordance with an existing interlocal
agreement with the State of Texas Department of Information Resources
(DIR) as allowed by Texas Local Government Code, Chapter 271 and
Texas Government Code, Chapter 791.
Bids were taken by the Cooperative and a contract was awarded to
Radcom Technologies, Inc. The IT Department staff and Purchasing
reviewed the contract for departmental specification compliance and
pricing and determined that the contract would provide the best product
and pricing for meeting the needs of the City.
Staff recommends approval
AP/BS
RESOLUTION NO. 2018-063
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
PHONE EQUIPMENT THROUGH AN ESTABLISHED
INTERLOCAL AGREEMENT AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Chapter 271
and Texas Government Code, Chapter 791 to enter into an interlocal agreement with
other qualified agencies in the State of Texas; and
WHEREAS, the State of Texas Department of Information Resources (DIR) is a
qualified purchasing cooperative program as authorized by Texas Local Government
Code, Chapter 271 and Texas Government Code, Chapter 791; and
WHEREAS, the City of Grapevine, Texas has established an interlocal agreement
with the DIR and wishes to utilize established contracts meeting all State of Texas bidding
requirements; and
WHEREAS, the DIR has established contract No. DIR-TSO-2685 for IT Products
and Related Services with Radcom Technologies, Inc.; and
WHEREAS, the City of Grapevine, Texas has a need for new phone equipment;
and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
resolution have been met, including but not limited to the Open Meetings Act; and
WHEREAS, the City Council deems the adoption of this resolution to be in the best
interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the
purchase of phone equipment from Radcom Technologies, Inc. through an interlocal
agreement with DIR for an amount not to exceed $28,884.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase of said phone equipment.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 21st day of August, 2018.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
APPROVED AS TO FORM:
City Attorney
Resolution No. 2018-063 2