HomeMy WebLinkAboutItem 17 - DFW AirportMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: AUGUST 21, 2018
SUBJECT: APPROVAL OF A COST SHARING AGREEMENT WITH D/FW AIRPORT
RECOMMENDATION: City Council to consider a cost sharing agreement with DFW Airport for
reimbursement of one-half of the cost of the engineering study related to
land development.
FUNDING SOURCE:
BACKGROUND: On December 19, 2017 Council approved a contract with Kimley-Horn for
engineering services related to the design and construction of the 635/121
interchange project as part of the DFW Connector project.Aseparate, as -
needed task in an amount not to exceed $75,000 was included in the
contract to support any engineering efforts that may be necessary to serve
the DFW Airport tract.
The City of Grapevine approached DFW Airport with a request to split the
costs of the engineering study on the DFW Airport tract. DFW Airport was
agreeable and signed a cost sharing agreement on July 18, 2018 to
reimburse the City in an amount not to exceed $37,500.
Staff recommends approval.
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June 25, 2018
Mr. Bruno Rumbelow
City Manager
City of Grapevine
P.G. Box 95104
Grapevine, Tx 75099
RE: Reimbursement Agreement
This Reimbursement Agreement ("Agreement") is made and entered into as of the'date
written below between the Dallas 1 Fort Worth International Airport Board ("DFW Airport")
and the city of Grapevine, Texas ("Grapevine").
DFW Airport and Grapevine agree to split the cost of an engineering study related to land
development within the Grapevine sector of the Airport. Services and deliverables under
this Agreement are provided herein as Attachment A.
Grapevine will execute the contracts for this study and DFW Airport agrees to
compensate Grapevine for fifty -percent (50%) of the direct cost of these contracted
studies to an amount not to exceed thirty-seven thousand five -hundred dollars
($37,500.00). Grapevine will be responsible for procuring all contracted services in
compliance with applicable laws, including Texas Local Government Code Section 252
and Texas Government Code Section 2254.
Unless otherwise agreed between the parties, payments for services shall be paid directly
to Kimley-Horn by Grapevine and Grapevine shall be responsible for enforcement of its
contract with Kimley-Horn, including all costs of enforcement. DFW Airport and Grapevine
shall jointly have the responsibility of determining whether the vendor has complied with
the scope of work/service provisions in Grapevine's contract with Kimley-Horn, including
but not limited to those relating to the quality and quantity of services received.
DFW Airport and Grapevine shall have equal access to and use of the engineering study.
Dallas Fort Worth
International Airpor=t
P0. Box 619428
DFW Airport, TX 75261-9428
This Agreement may be amended by the mutual written agreement of bath parties hereto,
and may be terminated by either party, without cause or penalty, upon not less than thirty
days written notice to the other party.
EXECUTED this `��
day of
, 2018.
CITY OF GRAPEVINE DFW INTERNATIONAL AIRPORT BOARD
200 South Main P.C. Box 619428
Grapevine, Texas 76099 DFW Airport, Texas 75261-9428
City Manager's Office: Dallas Fort worth International Airport Board-
11Z
et
City fl fl lanager Vrer--gory C. Spoon, CPSM, CPSD
Vice President or
Joanne Baca Garcia, Assistant Vice President
of Procurement and Materials Management
DFW Airport Contract No. 8005280
City Secretary's Office:Ap
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City Secretary ca
DATE
Approved as to Farm and Legality
City Attorney's Office:
City Attorney
DFW Airport Board's Legal Counsel:
Paul Tomme
Legal Counsel
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ATTACHMENT "A"
Kimley-Horn Contract
Task 3 -- DFW Airport Tract
Task 3.1 — Data Collection
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A. Counts
• Conduct weekday AM (7:00 AM — 9:00 AM) and PM (4:00 -- 6:00 PM), Saturday (12:00
PM — 2:00 PM), and Sunday (11:00 AM — 1:00 PM) peak period turning movement
counts at the Fairway Drive and SH -26 intersection.
• collect 24-hour recording machine counts at the Fairway Drive and SH -26
intersection.
B. Data Collection
A. Gather LIDAR data (contour information) from USGS, aerial photography, and parcel
information including approximate boundaries and property ownership from the
Grapevine's GIS system (including gas well site locations) and coordinate with DFW
Airport Survey Group to obtain property information. The Engineer will use parcel
information provided by Grapevine and DFW Airport, which will not be verified with
ground boundary survey. if verification of property corners is requested, this will be
considered additional services.
B. Obtain Topographic Survey at the following locations:
o Intersection of SH 26 and Fairway Drive
o Future intersection of Fairway Drive and SH 114 Frontage Road.
o The railroad at the location of the future crossing along Fairway Drive.
• obtain gas company maps for project area (see attached)
• The Engineer will request the franchise utilities maps for the project area and off-site
wastewater improvements (see attached).
• Obtain FEMA FIRM Maps for the project area.
• The Engineer will request from the Trinity River Authority (TRA) the record drawings
to their Bear creek wastewater main.
• Request from DFW airport roadway, drainage, water, sanitary sewer, franchise
utilities, illumination, ITS, and any other DFW airport infrastructure located in the Stone
Myers Pkwy, Mustang Dr., Airfield Dr., and Texan Trail rights-of-way.
• Prepare a base map based on the available information to be used as a basis for the
conceptual alignments). The base maps will include: contours, aerial photography,
FEMA Floodplain limits, creeks, GIS information such as water and sewer lines, gas
lines and infrastructure related to the DART Cotton Belt Plans, Tec Rail Line Segment
4 Pians and Dallas Road Plans.
■ Stormwater Master -Plan and Flood Study being developed for the DFW Airport under
a separate contract concurrently with this scope of services. The Engineer will
coordinate with DFW Airport to obtain files needed for the conceptual plan
development.
• Obtain the GFF Architects Conceptual Master Plan land use assumptions (GIS or
AutoCAD) and populations projections from DFW Airport.
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■ Obtain the September 2069 DallaslFort Worth International Airport Water System
Model Calibration and Master Plan and Wastewater Master Pian performed by FNI.
C. Grapevine will provide the followings items:
• FEMA Flood Maps
• Record drawings for drainage, water, and sanitary sewer within the project limits
• Texan Trail plans
Task 3.2 — Conceptual Roadway Alignment Stud �
Develop conceptual roadway plan and profile alignments for Fairway Drive and Dallas Road within
the following limits:
■ Fairway Drive — SH -26 to SH -114 westbound frontage road (approximately 7,660
linear feet)
■ Dallas Road —Tec Rail to Fairway Drive (approximately 1,106 linear feet)
A. Typical Cross Section: The Engineer will prepare up to two typical cross sections for
Fairway Drive and Dallas Road. The typical sections will include an urban streetscape and
City standard cross section. It is assumed that Fairway Drive and Dallas Road will be 4
lane divided within 120 -foot of right-of-way.
B. Conceptual Roadway Plan and Profile: The Engineer will prepare conceptual plan and
profile alignment options for Fairway Drive and Dallas Road by utilizing the base map
created from items collected in Task 3.1.13. The limits are defined above. Each roadway
will have up to two horizontal alignment variations. The alignments will be presented on a
roll plot (1" = 60' scale).
• The horizontal alignments will include the following elements:
o Centerline, right-of-way, median, curb, sidewalk widths per the typical sections
developed in Task 3.2.A.
o Bridge or tunnel and wall limits for the railroad crossing as outlined in Task
3.2.C.
o Intersection improvements for SH 26 and Fairway Drive per Task 3.2.D
■ The vertical profile will show the following elements:
o Existing ground along the left and right right-of-way, centerline, and 100' left
and right of the right-of-way.
o The proposed profile grade line at the outside top of curb.
o Bridge or tunnel and wall limits for the railroad crossing as outlined in Task
3.2.C.
o Existing utility crossings (gas).
o Proposed storm crossings.
o Coordination with DFW Airport to obtain 100 -year flood plain elevations and
determine profile for the creek crossing.
C. Railroad Crossing: The Engineer will conceptually layout two options for grade separation
of Fairway Drive and the railroad crossing. An underpass and overpass will be designed
by the following criteria:
■ The Engineer will design the profile per AASHTO and BNSF Railroad guidelines.
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• For the underpass option, size a culvert to convey flow from a roadway crossing
under the existing rail line to Cottonwood Branch. Conceptual sizing will be based
on the FEMA effective 100 -year floodplain elevation and the proposed slope of the
pipe. The 100 -year floodplain elevation will be provided by DFW Airport.
• An at -grade crossing will not be included with this scope of services.
D. Intersection I ml.) rovements: Analyze the traffic count data collected in 3.1.A to make
recommendations for intersection improvements at the intersection of Fairway Drive and
SH 20.
Address two rounds of Grapevine's comments in this task. Additional rounds of comments will
be addressed as additional services.
The deliverables will be plan and profile roll plots (.pdf and hard copy) of each variation for
both roadways. Two hard copies for each variation will be included.
Task 3.3. water and wastewater Demands Comparison
Compare the land use assumptions from the GFF Architects Concept Master Plan dated
December 2017 to the DFW Airport Water and wastewater Service Evaluation dated January
2012. Develop the projected average day, maximum day, and peak hour demands for the GFF
Concept Master Plan. Prepare a technical memorandum comparing the water and wastewater
demands and provide a recommendation on the updating the water and wastewater models. This
scope does not include any updates to the models.
Task 3.4. Conceptual water Line Alignment Stud
Develop conceptual water line alignments within the following limits:
■ 12 -inch Fairway Drive Water Line — SH -26 to SH -114 westbound frontage road
(approximately 7,000 linear feet)
• 12 -inch Dallas Road (Nater Line — Tex Rail to Fairway Drive (approximately 1,100
linear feet)
• 12 -inch SH -114 Water Line — Tex Rail to Fairway Drive (approximately 1,100 linear
feet)
A. Prepare conceptual plan -view water line alignments using the base map created from
items collected in Task 3.1.B. Plan -view will include the line size, gate valves, fire hydrants,
blow off, air release valves, steel casing (roadway, railroad and creek crossings), and
easements.
Address one round of Grapevine's comments in this task. Additional rounds of comments
will be addressed as additional services.
Task 3.5. Conceptual Wastewater Main, Lift Station, and Force Main Alignment Stud
Review the City of Coppell and TRA service area maps to determine if the DFW Airport Tract can
be served by gravity to either of these basins.
Develop conceptual wastewater and force main alignments within the following limits:
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• 16 -inch Force Main -- Proposed lift station to the intersection of Mustang Drive and S.
Main St. (approximately 10,200 linear feet)
• 13 -inch Wastewater Main — Fairway Drive to the proposed lift station (approximately
3,750 linear feet)
A. Prepare conceptual plan -view wastewater alignments using the base map created from
items collected in Task 3.1.13. Plan -view will include the line size, manholes, steel casing
(roadway, railroad, and creek crossings) and easements.
Address one round of Grapevine's comments in this task. Additional rounds of comments will
be addressed as additional services.
Task 3.0. Opinion of Probable Construction Cost ( GPCC)
A. Roadway: Prepare a conceptual level opinion of probable cost (OPCC) for each alignment
variation for both roadways including the railroad crossing improvements. The GPCC will
include roadway, earthwork, sidewalk, storm drain, bridge, tunnel, walls.
B. Water: The Engineer will prepare a conceptual level CPCC for the water line
improvements.
C. Wastewater: Prepare a conceptual GPCC for the wastewater main, lift station, and force
main.
Task 3.7 -- Proiect Meetings
A. Project meetings: Prepare for, conduct and prepare meeting notes for up to four (4) project
meetings with Grapevine and/or external agencies associated with the project such as
TxDGT.
B. Coordination:
• Coordinate with Grapevine staff, gas companies, DFW airport, external agencies,
franchise utility companies, and Trinity River Authority as necessary for this task. Up
to thirty (30) hours is assumed for this task.
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