HomeMy WebLinkAboutItem 12 - Shade StructuresMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: AUGUST 21, 2018
SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE OF SHADE
STRUCTURES
RECOMMENDATION: City Council to consider a resolution authorizing the purchase of shade
structures from USA Shade and Fabric Structures for the Parks and
Recreation Department.
FUNDING SOURCE: Funds for this purchase are available in account 121-48850-312-016-
160001 (Shade Structures-QOL) for a total amount not to exceed
$169,960.
BACKGROUND: This purchase is to add additional shade structures at Lakeview Park and
Katie's Woods Park.
This purchase will be made in accordance with an existing interlocal
agreement with The Local Government Purchasing Cooperative
(BuyBoard) as allowed by Texas Local Government Code, Chapter 271
and Texas Government Code, Chapter 791.
Bids were taken by the Cooperative and a contract was awarded to USA
Shade and Fabric Structures. The Parks and Recreation Department and
Purchasing staff reviewed the contract for departmental specification
compliance and pricing and determined that the contract would best meet
the needs of the City.
Staff recommends approval
TS/BS
RESOLUTION NO. 2018-064
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
SHADE STRUCTURES THROUGH AN ESTABLISHED
INTERLOCAL AGREEMENT AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Chapter 271
and Texas Government Code, Chapter 791 to enter into an interlocal agreement with
other qualified agencies in the State of Texas; and
WHEREAS, The Local Government Purchasing Cooperative (BuyBoard) is a
qualified purchasing cooperative program as authorized by Texas Local Government
Code, Chapter 271 and Texas Government Code, Chapter 791; and
WHEREAS, the City of Grapevine, Texas has established an interlocal agreement
with The Local Government Purchasing Cooperative (BuyBoard) and wishes to utilize
established contracts meeting all State of Texas bidding requirements; and
WHEREAS, The Local Government Purchasing Cooperative (BuyBoard) has an
established contract No. 512-16, Parks and Recreation Equipment and Field Lighting
Products and Installation, with USA Shade and Fabric Structures; and
WHEREAS, the City of Grapevine, Texas has a need to purchase shade structures
for two parks; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
resolution have been met, including but not limited to the Open Meetings Act; and
WHEREAS, the City Council deems the adoption of this resolution to be in the best
interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the
purchase of shade structures from USA Shade and Fabric Structures through an
interlocal agreement with The Local Government Purchasing Cooperative (BuyBoard) for
an amount not to exceed $169,960.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase of said shade structures.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 21st day of August, 2018.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
APPROVED AS TO FORM:
City Attorney
Resolution No. 2018-064 2