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Home My WebLink AboutItem 09 - Dallas Road Transit CorridorMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: BRUNO RUMBELOW, CITY MANAGER MEETING DATE: AUGUST 21, 2018 SUBJECT: DESIGN AND DEVELOPMENT STANDARDS FOR THE DALLAS ROAD TRANSIT CORRIDOR RECOMMENDATION: City Council to consider award of a contract to ArchiTexas and Mesa Planning for Design and Development Standards for the Dallas Road Transit Corridor. FUNDING SOURCE: Funds for this contract are available in the Capital Projects Streets Fund 178 for an estimated amount of $108,750. BACKGROUND: Following the joint City Council/Planning and Zoning Workshop on March 27, 2018, ArchiTexas/Mesa Planning began working with staff to develop an outline for the Design and Development Standards for the Transit Corridor. This will be a comprehensive document, but the key elements will include specific standards based on location and characteristics of individual properties, general standards throughout the district, and sign standards. Based on the urgency expressed by City Council and Planning and Zoning Commission, preliminary work has started on the Standards. The estimated contract amount also includes consultation time for workshops, presentations and coordination with the Council and the Planning and Zoning Commission. Architexas 1 CREATE + CONSERVE August 8, 2018 From: Craig Melde, Sr. Principal 1907 Marilla Dallas, Texas 75201 To: Mr. Bruno Rumbelow, City Manager City of Grapevine 200 S. Main Street Grapevine, Texas 76051 Re: Finalizing the Formulation of Design Standards for the Grapevine Transit District, Grapevine, Texas Architexas with MESA Planning is pleased to submit the following proposal for the planning / urban design consultation for finalizing design standards and supporting plans that will promote quality transit oriented development in the Grapevine Transit District. The Architexas and MESA Planning Team has completed the initial phase of the planning framework that has included the vision and goals that the city of Grapevine leadership has established. A conceptual urban design has emerged that has informed the project team on the final plan for the district. The following proposal describes Work Tasks necessary to create Development Standards and Exhibits for the Grapevine Transit District. Dallas I Austin 1907 Marilla St. 2900 S. Congress Ave. www.architexas.com Second Floor Suite zoo Dallas, Texas 75201 Austin, Texas 78704 P 214 748 4561 p 512.4444220 Grapevine Transit District Planning Grapevine Texas 08.08.18 Page 12 PROPOSAL Part One: Finalizing the Framework: The City of Grapevine will determine the proper format for implementation of the Design Standards (overlay) and will determine appropriate land uses (or, most likely, require Conditional Use Permit for requests within the district). The Planning Team will consult with City staff regarding these two important elements, and will coordinate their efforts on the Design Standards based on direction from the City. Part Two: Creating the Plan Exhibits. Application and compliance with the standards will be determined by certain Exhibits within the Development Standards document. For example, the Street Hierarchy Plan will reveal the nature of street frontage requirements that a development proposal must implement. In addition, the Urban Design Plan will illustrate the type of streetscape that a particular property is required to implement Task 2.1 - The Street Hierarchy Plan: within the Grapevine Transit District are: • Primary Streets • Secondary Streets • Other Streets • Rail/ Plaza Frontage The Street Hierarchy Plan shows which streets Parcels with frontage on different street types or Rail/Plaza will be required to comply with different setbacks and enhancements. Thereby, the proper streetscape/ definition is created over time. Task 2.2 - Diagrammatic Urban Design Plan: The Urban Design Plan establishes the thematic features of streets, rail, walkways, etc. Properties with frontage on these ROW's will participate in extension of certain themes and motifs as established by the Urban Design Plan. Therefore, the Planning team will create an Urban Design map, symbolically indicating thematic type and keyed to a typical road section for each type. This plan identifies the nature of the public domain that each development should complete along its frontage of a particular street. A more detailed, illustrated plan is described in Optional Services below. Part Three: Formulating the Development Guidelines and Standards. Based on the development condition, Intensity Sub -District, ROW Frontage, and Thematic Participation; development standards will be applicable to any development within the Grapevine Transit District. This Phase of the proposal focuses on formulation of the actual standards. Task 3.1 - Group 1 Intensity Sub -District/ Development Condition Specific Standard: Certain Development Conditions that will be located in various Development Dallas I Austin 1907 Marilla St. 2900 S. Congress Ave. www.architexas.com Second Floor Suite zoo Dallas, Texas 75201 Austin, Texas 78704 J 214 748 4561 p 512 444 4220 Grapevine Transit District Planning Grapevine Texas 08.08.18 Page 13 Intensity Sub -Districts are: 1. More or less capable of accommodating certain forms of development 2. Possess greater opportunity to contribute to the public domain 3. Are strategically located to accomplish important connections Therefore, a set of standards should be prepared that will be handled differently depending on the Intensity Sub -District and the Development Condition associated with a development proposal. These standards referred to as "Intensity Sub -District/ Development Specific Standards", will be formulated in this Task. The intent is to apply standards as generally as possible overall while recognizing that certain unique settings in each Intensity Sub -District such as: 1. Addressing Rail Frontage 2. Addressing primary Street Frontage 3. Lot Occupancy in the High Intensity Area vs Lot Occupancy in the Low Intensity Area 4. Conditions that trigger a circulation plan Standards of this type will be limited to those development proposals which occur in a particular Intensity Sub -District, and/ or engage a unique association with a special condition, and/ or have a particular relationship with a public domain. These standards focus primarily on the treatment of public domain/ public amenities and connectivity. Task 3.2 - Group 2 Generally Applicable Standards: Continuity in visual identity, quality of design, and quality of construction within the Grapevine Transit District will depend on the standards that apply to all properties. Task 3.3 - Sign Standards: Signage is one of the most visually conspicuous elements of the streetscape and either enhance or clutter the streetscape visage. Therefore, this task will develop standards for the type, placement, material, and illumination of signage within the Grapevine Transit District. Task 3.4 - Revisions pursuant to Commission/Council Work Session: Part 4 below calls for a Commission/ Council Work Session at the end of Task 3.3 (above). This Task provides for making revisions and other responses to Work Session input. All anticipated changes/ revisions will be coordinated with the Grapevine Staff before execution. Part Four: Implementation Throughout execution of the above described tasks, it is essential to work closely with the City Staff and Planning and Zoning Commission/City Council of Grapevine. The Tasks below enumerate how such collaboration and review will be accomplished. Task 4.1 - Grapevine Staff Review: The Planning Team will make appointments with Grapevine Staff to have Staff Review Sessions at the end of Part 2 and the end of Part 3. In addition, Grapevine staff will receive drafts of various products as they are developed. In the event Dallas I Austin 1907 Marilla St. 2900 S. Congress Ave. www.architexas.com Second Floor Suite zoo Dallas, Texas 75201 Austin, Texas 78704 J 214 748 4561 p 512 444 4220 Grapevine Transit District Planning Grapevine Texas 08.08.18 age 14 that additional Staff work sessions are required in between the above listed "check-in" points, this proposal affords 4 Grapevine Work Session meetings overall. Task 4.2 - Commission/ Council Work Session: In addition to the Commission/Council work session planned for the conclusion of the hourly contract (replaced by this proposal), there should be a Commission/ Council Work Session at the end of Task 3.3 (above) Task 4.3 - Public Hearing: The Planning Team will attend and prepare all presentations for Commission/ Council Work Sessions as well as Commission and Council Public Hearings. OPTIONAL SERVICES Option 1 - Administrative Tool: The Planning Team will create an administrative tool that will make any applicant demonstrate compliance; thereby, saving staff time in administration of the Regulatory Instrument. Option 2 - Detailed and Rendered Urban Design Plan: The Planning Team will prepare a fully illustrated Urban Design Plan, drawn to scale, showing the features of each streetscape type and the nature of development fronting it. Option 3 - Rendered street views: The Planning Team shall prepare separate eye level and bird's eye renderings of developed conditions, pedestrian features, and/or the public domain as requested by the City. Option 4 - Formulation of a Complete Pattern Book: The Standards formulated here -in can be formatted as a Pattern Book. Compensation The chart below illustrates the fee for each Part of the above described proposal; Dallas I Austin 1907 Marilla St. 2900 S. Congress Ave. www.architexas.com Second Floor Suite zoo Dallas, Texas 75201 Austin, Texas 78704 J 214 748 4561 p 512 444 4220 Grapevine Transit District Planning Grapevine Texas 08.08.18 Page 15 SCHEDULE OF FEES PROPOSAL FEE Part One: Finalizing the Regulatory Framework Task 1.1 Assisting City Determination of Regulatory Instrument Task 1.2 Coordination with City on Determination of Land Use Part Two: Creating the Regulatory Plan Exhibits $ Task 2.1 The Street Hierarchy Plan Task 2.2 The Urban Design Plan Part Three: Formulating Development Guidelines and Standards $ Task 3.1 Group 1 Intensity Zone/ Development Condition Standards Task 3.2 Group 2 Generally Applicable Standards Task 3.3 Sign Standards Task 3.4 Revisions Pursuant to Commission/ City Council Work Session Part Four: Implementation Task 4.1 Grapevine Staff Review Hourly Task 4.2 Commission/ Council Work Session Hourly Task 4.3 Public Hearing Hourly Optional Services Option 1 Administrative Tool $ Option 1 Detailed and Rendered Urban Design Plan TBD Option 2 Rendered Street Views $ Option 3 Formulation of a Complete Pattern Book TBD TOTAL FEE (not including optional services) $ Hourly Services Rates Sr. Principal Principals Associate Architects Sr. Preservation Specialist Technical Assistance $250.00/hour $220.00/hour $200.00/hour $180.00/hour $140.00/1 -lour Reimbursable Expenses Reimbursable expenses necessary to perform the above services will be invoiced in addition to the fees described above at a rate of 1.1 times the actual expenses. Dallas I Austin 1907 Marilla St. 2900 S. Congress Ave. www.architexas.com Second Floor Suite zoo Dallas, Texas 75201 Austin, Texas 78704 P 214.748.4561 p 512.444.4220 Grapevine Transit District Planning Grapevine Texas 08.08.18 Page 16 Reimbursable expenses include, but are not limited to: • Reproduction • Plotting of drawings, reproduction of historic drawings • Mileage @ 0.60 cents/mile • In-house printing (printing, copying, and plotting, fax) • Mail and delivery charges • Other expenses directly associated with delivery of the work • Travel expenses out of the area in connection with the project Thank you for allowing the Architexas and MESA Planning the opportunity to submit this proposal. Sincerely, 3MQ2� Craig Melde Sr. Principal Authorization by: Bruno Rumbelow, City Manager Date Dallas I Austin 1907 Marilla St. 2900 S. Congress Ave. www.architexas.com Second Floor Suite zoo Dallas, Texas 75201 Austin, Texas 78704 J 214 748 4561 p 512 444 4220