HomeMy WebLinkAbout2010-12-07 Regular Meeting AGENDA
CITY OF GRAPEVINE, TEXAS
SPECIAL CITY COUNCIL MEETING
TUESDAY, DECEMBER 7, 2010 AT 6:30 P.M.
CITY COUNCIL CONFERENCE ROOM
SECOND FLOOR
200 SOUTH MAIN STREET
CALL TO ORDER
EXECUTIVE SESSION
1. City Council to conduct a closed session relative to:
A. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate or expand in the City; with which businesses the
City is conducting economic development negotiations pursuant to Section
551.087, Texas Government Code.
City Council to reconvene in open session and take any necessary action relative to
conference with employees under Section 551.087, Texas Government Code.
ADJOURNMENT
If you plan to attend this public meeting and you have a disability that requires special
arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182
at least 24 hours in advance of the meeting. Reasonable accommodations will be made to
assist your needs.
In accordance with Texas Government Code, Chapter 551.001 et seq, Acts �r th� �i��!�
Texas Legislature, the Special City Council Meeting Agenda was prepared a�jd ;�osted o�
this the 3rd day of December, 2010 at 5:00 p.m.
� w
Linda uff ��
City Secretary
STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Executive Session on this the 7th
day of December, 2010 at 6:30 p.m. in the City Council Conference Room, Second Floor,
200 South Main Street, with the following members present to-wit:
William D. Tate Mayor
C. Shane Wilbanks Mayor Pro Tem
Sharron Spencer Council Member
Roy Stewart Council Member
Darlene Freed Council Member
Mike Lease Council Member
Chris Coy Council Member
constituting a quorum, with the following members of the City Staff:
Bruno Rumbelow City Manager
Jennifer Hibbs Assistant City Manager
John F. Boyle, Jr. City Attorney
Linda Huff City Secretary
CALL TO ORDER
Mayor Tate called the meeting to order at 6:35 p.m.
ITEM 1. EXECUTIVE SESSION
Mayor Tate announced the City Council would conduct a closed session regarding:
(A) conference with City Manager and Staff to discuss and deliberate commercial and
financial information received from business prospects the City seeks to have locate or
expand in the City; with which businesses the City is conducting economic development
negotiations under Section 551.087, Texas Government Code.
Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there
was any action necessary relative to the closed session. City Manager Bruno Rumbelow
stated there was no action necessary relative to conference with City Manager and Staff
under Section 551.087, Texas Government Code.
NOTE: City Council continued with the Regular City Council meeting in open session in
the City Council Chambers.
ADJOURNMENT
12/07/10
Mayor Pro Tem Wilbanks, seconded by Council Member Stewart, offered a motion to
adjourn the meeting at 8:17 p.m. The motion prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy
Nays: None
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE,
TEXAS on this the 21 st day of December, 2010.
APPROVED:
��/�°.
William D. Tate Yi
Mayor
ATTEST:
.�.c.
Linda Huff
City Secretary
2
AGENDA
CITY OF GRAPEVINE, TEXAS
REGULAR CITY COUNCIL MEETING
TUESDAY, DECEMBER 7, 2010 AT 7:30 P.M.
CITY COUNCIL CHAMBERS
SECOND FLOOR
200 SOUTH MAIN STREET
CALL TO ORDER
INVOCATION AND PLEDGE OF ALLEGIANCE: Mayor Pro Tem C. Shane Wilbanks
CITIZEN COMMENTS
PRESENTATION
1. Convention &Visitors Bureau to present the Destination Shuttle year end summary.
NEW BUSINESS
2. Consider a resolution approving the City's legislative agenda for the 82nd State
Legislative Session and take any necessary action.
3. City Council to consider approval of Change Order No. 1 to The Vineyards
Campground Improvements contract with Cooper General Contractors and take any
necessary action.
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and will be acted upon as one
business item. Any member of the City Council or member of the audience may request
that an item be withdrawn from the consent agenda and placed before the City Council for
full discussion. Approval of the consent agenda authorizes the City Manager, or his
designee, to implement each item in accordance with Staff recommendations.
4. Consider an ordinance amending the Grapevine Code of Ordinances, Chapter 25
Utilities and Services relative to Industrial Wastewater Treatment pretreatment
surcharge. Public Works Director recommends approval.
5. Consider authorizing the purchase of office systems and furniture for the
Convention &Visitors Bureau Headquarters. Convention &Visitors Bureau Director
recommends approval.
6. Consider renewal of Bid 330-2010 Janitorial Supplies and Paper Goods to Empire
Paper Company. Administrative Services Director recommends approval.
7. Consider a resolution authorizing a Cooperative Purchasing Agreement with the
City of Garland, Texas, for various supplies. Administrative Services Director
recommends approval.
8. Consider the minutes of the November 15, 2010 City Council meetings as
published. City Secretary recommends approval.
Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et
seq, one or more of the above items may be considered in Executive Session closed to the
public. Any decision held on such matter will be taken or conducted in open session
following the conclusion of the executive session.
ADJOURNMENT
If you plan to attend this public meeting and you have a disability that requires special
arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182
at least 24 hours in advance of the meeting. Reasonable accommodations will be made to
assist your needs.
In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993
Texas Legislature, the Regular City Council Meeting Agenda was prepared and posted on
this the 3rd day of December, 2010 at 5:00 p.m.
Linda uff
City Secretary
STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Regular Session on this the 7th
day of December, 2010 at 7:30 p.m. in the City Council Chambers, Second Floor, 200
South Main Street, with the following members present to-wit:
William D. Tate Mayor
C. Shane Wilbanks Mayor Pro Tem
Sharron Spencer Council Member
Roy Stewart Council Member
Darlene Freed Council Member
Mike Lease Council Member
Chris Coy Council Member
constituting a quorum, with the following members of the City Staff:
Bruno Rumbelow City Manager
Jennifer Hibbs Assistant City Manager
John F. Boyle, Jr. City Attorney
Linda Huff City Secretary
CALL TO ORDER
Mayor Tate called the meeting to order at 7:30 p.m.
INVOCATION AND PLEDGE OF ALLEGIANCE
Mayor Pro Tem Wilbanks delivered the Invocation and led the Pledge of Allegiance.
ITEM 1. DESTINATION SHUTTLE YEAR END SUMMARY
Convention &Visitors Bureau Director P. W. McCallum presented the Destination Shuttle
year end report. He summarized the Mission Statement by stating that the Grapevine
Visitors Shuttle program recognizes the importance of access from accommodations and
DFW International Airport visitors to Grapevine's shopping, dining, family attractions and
entertainment venues. The shuttle program is an additional sales tool for leisure and
convention group business and bolsters the economic developments of the City. The initial
startup of the program was on November 27, 2009,with complimentary fares until March 5,
2010, $5/person or$10/family per day, with four routes being implemented within the City.
Mr. McCallum noted that outstanding comments had been received from the Grapevine
stakeholders, as well as from visitor surveys completed by guests from various states and
countries. The average economic impact per shuttle guest is $122.70 for a total of
$2,311,363 by 37,675 riders. He reported the promotional value has been estimated at
12/07/10
$1,776,000 for rolling billboards and $240,000 for stationary billboards. The revenue from
March through November was $68,358.00,with the balance of the revenues made up from
Convention & Visitors Bureau funds and the 4B Transit tax. The average monthly
expenses are $31,200.00.
Mr. McCallum recognized Mr. George Kakos, Ms. Eloise Koehn and Ms. Marcy Roitman
Boothe for their exceptional work in getting the shuttle system operational.
City Council commended Mr. McCallum for an excellent job of promoting the City through
the shuttle program.
ITEM 2. RESOLUTION, LEGISLATIVE AGENDA, 82ND LEGISLATURE
Assistant City Manager Jennifer Hibbs recommended approval of a resolution adopting the
City's platform for the 82nd Legislative Session. As in past sessions, Staff is recommending
the passage of a legislative agenda that includes a variety of issues, such as right-of-way
management and sales tax revenue protection and transportation funding. The list was
developed collaboratively with the input of City Council Members, Staff and advisement
from Lobbyist Fred Hill.
Motion by Council Member Spencer, seconded by Council Member Coy, to approve the
resolution as recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy
Nays: None
RESOLUTION NO. 2010-36
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS,ADOPTING A LEGISLATIVE AGENDA
FOR THE 82nd SESSION OF THE LEGISLATURE OF THE
STATE OF TEXAS AND PROVIDING AN EFFECTIVE DATE
ITEM 3. APPROVE CHANGE ORDER NO. 1 THE VINEYARDS CAMPGROUND
IMPROVEMENTS
Assistant Director of Parks & Recreation Joe Moore recommended approval of Change
Order No. 1 to the Vineyards Campground Improvements in the amount of$137,934.00.
The change order includes needed improvements that were not included in the original
contract: electrical, concrete, utilities, water and sewer pipes, sod, and retaining wall.
Motion by Council Member Freed, seconded by Mayor Pro Tem Wilbanks, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy
Nays: None
2
12/07/10
CONSENT AGENDA
The next order of business for the City Council to consider was the consent agenda items,
which were deemed to need little or no discussion and were acted upon as one business
item. Mayor Tate asked if there was any member of the audience or the City Council who
wished to remove an item from the consent agenda for full discussion. Mayor Pro Tem
Wilbanks removed the following from the consent agenda: Item 5 Authorize Purchase,
Office Systems and Furniture, Convention & Visitors Bureau Headquarters.
Item 4. Ordinance, Amend Chapter 25 Utilities and Services, Industrial Wastewater
Treatment
Public Works Director recommended approval of an ordinance amending the Grapevine
Code of Ordinances, Chapter 25 Utilities and Services relative to Industrial Wastewater
Treatment pretreatment surcharge.
Motion by Council Member Freed, seconded by Council Member Stewart, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy
Nays: None
ORDINANCE NO. 2010-67
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS AMENDING THE GRAPEVINE CODE
OF ORDINANCES BY AMENDING SECTION 25-74(a)(2)OF
CHAPTER 25 UTILITIES AND SERVICES RELATIVE TO
INDUSTRIAL WASTEWATER TREATMENT; PROVIDING A
SEVERABILITY CLAUSE; DECLARING AN EMERGENCY
AND PROVIDING AN EFFECTIVE DATE
ITEM 5. AUTHORIZE PURCHASE, OFFICE SYSTEMS AND FURNITURE,
CONVENTION & VISITORS BUREAU HEADQUARTERS
This item was removed from the Consent Agenda and discussed after Item 8.
Convention &Visitors Bureau Director recommended approval of authorizing the purchase
of 47 office systems and furniture for the Convention &Visitors Bureau Headquarters for a
total cost not to exceed $242,675.00.
Mayor Pro Tem Wilbanks expressed concern that bid tabulations were not included with
the memo recommending approval of the item. He requested that Council be provided the
bid tabulations from each bidder.
Motion by Mayor Pro Tem Wilbanks, seconded by Council Member Coy, to approve as
recommended prevailed by the following vote:
3
12/07/10
Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy
Nays: None
Item 6. Renew Bid 330-2010 Janitorial Supplies and Paper Goods
Administrative Services Director recommended approval of the renewal of Bid 330-2010
Janitorial Supplies and Paper Goods to Empire Paper Company.
Motion by Council Member Freed, seconded by Council Member Stewart, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy
Nays: None
Item 7. Resolution, Authorize Cooperative Purchasing Aqreement, Garland, Texas
Administrative Services Director recommended approval of a resolution authorizing a
Cooperative Purchasing Agreement with the City of Garland, Texas, for various supplies.
Motion by Council Member Freed, seconded by Council Member Stewart, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy
Nays: None
RESOLUTION NO. 2010-37
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNATE TO ENTER INTO
AN INTERLOCAL AGREEMENT WITH THE CITY OF
GARLAND, TEXAS AND PROVIDING AN EFFECTIVE DATE
Item 8. Consideration of Minutes
City Secretary recommended approval of the minutes of the November 15, 2010 City
Council meetings as published.
Motion by Council Member Freed, seconded by Council Member Stewart, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy
Nays: None
ADJOURNMENT
4
12/07/10
Mayor Pro Tem Wilbanks, seconded by Council Member Stewart, offered a motion to
adjourn the meeting at 8:17 p.m. The motion prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy
Nays: None
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE,
TEXAS on this the 21 st day of December, 2010.
APPROVED:
� -
William D. Tate
Mayor
ATTEST:
v
Lind Huff
City Secretary
5