HomeMy WebLinkAboutItem 23 - TruckMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: SEPTEMBER 4, 2018
SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE OF A TRUCK
RECOMMENDATION: City Council to consider a resolution authorizing the purchase of a truck
from Freightliner of Austin for the Public Works Department.
FUNDING SOURCE: Funds for this purchase are available in account 325-48910-000-000-0003
(Capital Equipment) for a total amount not to exceed $183,217.
BACKGROUND: This purchase is for a 2019 M2-106 Freightliner chassis with 2000 gallon
Etnyre asphalt distributor which will replace unit an 18 year old unit in
Public Works Street Department. This vehicle is at the end of its useful
life, and currently in the que for replacement. This new asphalt distributor
truck will be equipped to match the capabilities of the recently acquired
paving machine and is essential for paving operations.
This purchase will be made in accordance with an existing interlocal
agreement with The Local Government Purchasing Cooperative
(BuyBoard) as allowed by Texas Local Government Code, Chapter 271
and Texas Government Code, Chapter 791.
Bids were taken by the Cooperative and contracts were awarded to
Freightliner of Austin and R.B. Everett & Co. The Public Works
Department and Purchasing staff reviewed the contract for departmental
specification compliance and pricing and determined that the contract
would best meet the needs of the City.
Staff recommends approval
PH/BS
RESOLUTION NO. 2018-069
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A
TRUCK THROUGH AN ESTABLISHED INTERLOCAL
AGREEMENT AND PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Chapter 271
and Texas Government Code, Chapter 791 to enter into an interlocal agreement with
other qualified agencies in the State of Texas; and
WHEREAS, The Local Government Purchasing Cooperative (BuyBoard) is a
qualified purchasing cooperative program as authorized by Texas Local Government
Code, Chapter 271 and Texas Government Code, Chapter 791; and
WHEREAS, the City of Grapevine, Texas has established an interlocal agreement
with The Local Government Purchasing Cooperative (BuyBoard) and wishes to utilize
established contracts meeting all State of Texas bidding requirements; and
WHEREAS, The Local Government Purchasing Cooperative (BuyBoard) has an
established contract No. 521-16, Vehicles, Heavy Duty Trucks, Police Motorcycles, Parts,
and Service Labor, with Freightliner of Austin. BuyBoard also has an established contract
No. 515-16, Construction, Road/Bridge, Ditching, Trenching, Utility and Other Equipment,
with R.B. Everett and Company; and
WHEREAS, the City of Grapevine, Texas has a need to purchase a replacement
asphalt distributor truck; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
resolution have been met, including but not limited to the Open Meetings Act; and
WHEREAS, the City Council deems the adoption of this resolution to be in the best
interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the
purchase of a truck from Freightliner of Austin and R.B. Everett and Company through an
interlocal agreement with The Local Government Purchasing Cooperative (BuyBoard) for
an amount not to exceed $183,217.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase of said truck.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 4th day of September, 2018.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
APPROVED AS TO FORM:
City Attorney
Resolution No. 2018-069 2