HomeMy WebLinkAboutItem 22 - Golf Course Clubhouse and PavilionMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: SEPTEMBER 4, 2018
SUBJECT: APPROVAL FOR THE AWARD OF RFQ 472-2018 FOR
ARCHITECTURAL DESIGN SERVICES FOR THE GOLF COURSE
CLUBHOUSE AND PAVILION
RECOMMENDATION: City Council to consider award of Request for Qualifications 427-2018 for
the Architectural Design Services for the Golf Course Clubhouse and
Pavilion with Thiel and Thiel, Inc.
FUNDING SOURCE: Upon approval, funds will be available in the Capital Projects General
Facilities Fund 177 in an estimated amount of $396,000.
BACKGROUND: An election was held on Tuesday, November 7, 2017 for various capital
projects for voter consideration. Proposition C was approved which
provided $4,800,000 in General Obligation Bonds for the constructing,
improving and furnishing a multi -use facility and clubhouse at the
Grapevine Municipal Golf Course.
A Request for Qualification was solicited in accordance with Texas
Government Code Chapter 2254.004. The RFQ was issued February 23,
2018 and closed on March 23, 2018Six firms responded to the publicized
Request for Qualification. The responding firms were:
Barker Rinker Seacat
Larson and Pedigo
RPGA Design Group
SRG Architects
Thiel and Thiel, Inc.
Vic Jones Associates
Proposals/qualifications were reviewed, evaluated, and graded by a five -
member selection committee comprised of staff from Golf, Public Works,
and the City Manager's office.The top four firms were scheduled for
interviews. Interviews with each firm were conducted as well as reference
checks. Additionally, representative committee members visited/toured
previously constructed clubhouses and other constructed facilities or sites
that were under construction in which the two firms had design and
construction oversight. After a comprehensive evaluation of the
responses, the references, and the site visits, the evaluation committee is
recommending Thiel and Thiel, Inc. of Colleyville, Texas as the
architectural and engineering design firm for the construction of a new golf
course clubhouse and a tournament pavilion facility based upon the
grading matrix.
Staff recommends approval.