HomeMy WebLinkAboutItem 17 - FM2499 Landscape EnhancementsMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: SEPTEMBER 4, 2018
SUBJECT: APPROVAL FOR THE AWARD OF RFB 478-2018 FOR FM2499
LANDSCAPE ENHANCEMENTS PHASE IV AND ADOPT AN
APPROPRIATION ORDINANCE
RECOMMENDATION: City Council to consider the award of RFB 478-2018 for FM2499
Landscape Enhancements Phase IV to Cole Construction, Inc. for the
Parks and Recreation Department and adopt the an ordinance
appropriating funds.
FUNDING SOURCE: Upon approval of the attached appropriation ordinance, $539,986 will be
available in the Grants Fund 113.
BACKGROUND: Phases I, II, and III of the Connector Landscaping Project are complete
creating a welcoming corridor into our community along SH 114 that is two
miles long.
Phase IV is located along FM 2499.The addition of landscaping will
enhance this designated northern gateway into the City from Denton
Creek to Stars and Stripes Way. Of the total cost for this phase, $539,986,
Texas Department of Transportation (TxDOT) will provide funding in the
amount of $300,000. Consistent with previous project phases, the
239,986 balance of Phase IV will come from the Quality of Life Fund.
The City of Grapevine has received funding for all four phases.These
projects are funded by The Federal Highway Administration (FHWA) and
TXDOT Green Ribbon program.The Green Ribbon program provides no
allowances for cost overruns; therefore, the City will cover any cost
overruns that may arise.
Bids were taken in accordance with Local Government Code Chapter 252,
Subchapter B, Section 252.021 (a) and Section 252.041 (a). The bid was
advertised in the Fort Worth Star Telegram on July 5 and July 12, 2018. It
was also posted on the Texas Electronic State Business Daily. There
were 849 vendors electronically notified of the bid through the eBid
system. Five vendors submitted bids. The bid was opened publicly on July
26, 2018 at 2:00 p.m.
Based on the evaluation by Purchasing, TxDOT and the PARD staff, Cole
Construction, Inc. is the lowest responsible and responsive bid.
Staff recommends approval
KN/BS
TabUllati011 of Bilds
City of Grapevine
RFB 478-2018 1 Irs F4,wlin1 Bidders Notified:
INN FM 2499 Landscape
Enhancements Phase IV MI1111111111liol of it, IsMENs Bids Issued/Viewed
1!A
jllll
Apex Landscapes C. Green Scaping
Bids Received
Cole Construction Central NorthNameofBidder ...............................
IlTotal Base Bid w 588,000.001 1 549,020.18 576,146.80 539,986.00 665,000.00
a F.V9111 wN I 1430"M KI I am 190,11 a
ALL BIDS SUBMITTED ARE REFLECTED ON THIS BID TAB SHEET. HOWEVER, THE LISTING OF A BID ON THIS SHEET SHOULD NOT IBE CONSTRUED AS, A
COMMENT CDN THE RESPONSIVENESS OF SUCH BID OR AS ANV INDICATION THAT THE CITY ACCEPTS SUCH BID AS RESPONSIVE. TH[ CITY WILL
MAKE A DETERMINATION AS TO THE RESPONSIVENESS OF BIDS SUBMITTED BASED UPON COMPLIANCE WITH ALL APPLICABLE LAWS, CITY OF
GRAPEVINf,'PURCHASING GUIDELINES, AND PROJECTDOCUMENTS, INCLUDING BUT NOT LIMITIED TOTHE PRO.1I.CT SPECIFICATIONS AND CONTRACT
DOCUMENTS. THE CITY WILL NOTIFY THE SUCCESSFUL BIDDER UPON AWARD OF THE CONTRACT AND, ACCORDING TO LAW, ALL BIDS RECEIVED WILL
13E AVAILA13LE FOR INSPECTION AT THAT TIME.
9 i
ORDINANCE NO. 2018-066
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS; APPROPRIATING $239,986 IN
THE QUALITY OF LIFE FUND FOR THE FARM TO
MARKET ROAD 2499 LANDSCAPE ENHANCEMENTS
PHASE IV PROJECT; TRANSFERRING $239,986 FROM
THE QUALITY OF LIFE FUND TO THE GRANT FUND;
AND APPROPRIATING $539,986 IN THE GRANT FUND
FOR THE FARM TO MARKET ROAD 2499 LANDSCAPE
ENHANCEMENTS PHASE IV PROJECT AND
PROVIDING AN EFFECTIVCE DATE
WHEREAS, the City Council of Grapevine desires to make landscape
improvements to Farm to Market Road 2499; and
WHEREAS, funding for this project has reimbursable portion through the
approved Local Advance Funding Agreement with the Texas Department of
Transportation; and
WHEREAS, the City's portion of the project will come from the Quality of Life
Fund; and
WHEREAS, approval of this ordinance will make funds available for the total
Farm to Market Road 2499 Phase IV project in the amount of $539,986 in the Grant
Fund 113; and
WHEREAS, all constitutional and statutory prerequisites for the approval of the
ordinance have been met, including but not limited to the Open Meetings Act; and
WHEREAS, the City Council deems the adoption of this ordinance is in the best
interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS:
Section 1. That all matters stated herein above are true and correct and are
incorporated herein by reference as if copied in theirentirety.
Section 2. That the City Council hereby appropriates $239,986 in the Quality
of Life Fund and transfers the amount from the Quality of Life Fund to the Grant
Fund.
Section 3. That the City Council hereby appropriates $539,986 in the Grant
Fund for the total Phase IV landscape project.
Section 4. That this ordinance shall take effect immediately upon passage
by the City Council of the City of Grapevine, Texas.
Section 5. The fact that the present ordinances and regulations of the City
of Grapevine, Texas are inadequate to properly safeguard the health, safety, morals,
peace and general welfare of the public creates an emergency which requires that this
ordinance become effective from and after the date of its passage, and it is
accordingly so ordained.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE
TEXAS on this the 4th day of September, 2018.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
APPROVED AS TO FORM:
City Attorney
Ordinance No. 2018-066 2
CITY OF GRAPEVINE
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o LEGEND: Sc kkel,R011ms and Associates,Inc
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Q 1161 Corporate Drr.e West Phone:817.6493716
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200 Me=877.640.8212
SHRUB/ORNAMENTAL AREAS Arlirgton,Texas 76006 Far.877.649.76-45
DRAWN: SCALE: 1"=150'
CHECKED: SPA JOB NO: 5223
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