HomeMy WebLinkAboutItem 18 - Christmas TreeMEMOTO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: SEPTEMBER 4, 2018
SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE OF A
CHRISTMAS TREE
RECOMMENDATION: City Council to consider a resolution authorizing the purchase of a
Christmas tree from Inception Marketing.
FUNDINGSOURCE: Funds for this purchase are available in account 121-42281-312-008-
000001 (Main Street Holiday Decorations) for an amount not to exceed
46,463.
BACKGROUND: This purchase is for the replacement of the thirty foot artificial Christmas
tree that is located at the gazebo area. This tree has specially designed
lighting installed to maximize the effect of the new lighting technology. The
new tree will also be made up of "branch garland" that will give it a much
more natural look.
This purchase will be made in accordance with an existing interlocal
agreement with The Interlocal Purchasing System (TIPS) as allowed by
Texas Local Government Code, Chapter 271 and Texas Government
Code, Chapter 791.
Bids were taken by the cooperative and a contract was awarded to
Inception Marketing. The Parks and Recreation and Purchasing staff
reviewed the contract for departmental specification compliance and
pricing and determined that the contract would best meet the needs of the
City.
Staff recommends approval
TS/BS
RESOLUTION NO. 2018-067
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE OF
A CHRISTMAS TREE THROUGH AN ESTABLISHED
INTERLOCAL AGREEMENT AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Chapter 271
and Texas Government Code, Chapter 791 to enter into an interlocal agreement with
other qualified agencies in the State of Texas; and
WHEREAS, The Interlocal Purchasing System (TIPS) is a qualified purchasing
cooperative program as authorized by Texas Local Government Code, Chapter 271 and
Texas Government Code, Chapter 791; and
WHEREAS, the City of Grapevine, Texas has established an interlocal agreement
with TIPS and wishes to utilize established contracts meeting all State of Texas bidding
requirements; and
WHEREAS, TIPS has an established contract No. 170805, Holiday and Special
Events Lighting, with Inception Marketing; and
WHEREAS, the City of Grapevine, Texas has a need to replace an outdoor
Christmas tree; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
resolution have been met, including but not limited to the Open Meetings Act; and
WHEREAS, the City Council deems the adoption of this resolution to be in the best
interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the
purchase of a Christmas tree from Inception Marketing through an interlocal agreement
with TIPS for an amount not to exceed $46,463.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase of said Christmas tree.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 4th day of September, 2018.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
APPROVED AS TO FORM:
City Attorney
Resolution No. 2018-067 2
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