HomeMy WebLinkAboutItem 24 - 43rd Year CDBGMEMOTO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: SEPTEMBER 4, 2018
SUBJECT: APPROVAL OF A RESOLUTION FOR THE CONSTRUCTION
CONTRACT AWARD OF THE 43RD YEAR COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM
RECOMMENDATION: City Council to consider a resolution approving the Tarrant County
contract with the Reyes Group for the 43rd Year Community Development
Block Grant street reconstruction project.
FUNDING SOURCE: Upon approval, funds will be available in the Capital Projects Street Fund
178 for an estimated amount of $228,140.
BACKGROUND: The scope of the project is the reconstruction of the 300 block of South
Ruth Street (fromTexas to Worth Streets) including new curb and gutter,
asphalt paving, sidewalks on both sides of the road, handicap ramps and
driveway approaches.
The roadway reconstruction project is located in the College Heights
Addition, CDBG Target Area designated as census tract 1137.05 Block
Group 4, in the Housing and Urban Development (HUD) Low/Moderate
Income Survey Data (LMISD).
These improvements will contribute to the upgrade of the areas by
providing an improved travel surface for motorists and pedestrians in the
neighborhood.
The application process requires that the following statement be included
in the memo, "The City shall be responsible for all costs of the 43rd Year
CDBG project that exceeds the amount of the grant fund."
There was a total of three bidders on this project. The bids were as
follows:
Contractor Base Bid
Reyes Group $310,435.00
McClendon Construction Co. $341,214.00
Quality Construction $356,056.05
Bids have been reviewed and references checked. The Engineer of
Record and City staff recommend Council award the contract to Reyes
Group in an amount not to exceed $1,063,300. Reyes Group has
successfully completed other projects of similar scope.
In addition, funds in the amount of $49,670 (16%) are being requested for
construction related services. This includes 10% for construction
contingencies, 4% for inspection, and 2% for materials testing.
Tarrant County manages the CDBG program and will provide construction
management and process payments from the Reyes Group for the project.
At the end of the project, Tarrant County will seek reimbursement from the
City of Grapevine. Tarrant County will fund $131,965 of the estimated
360,105 overall construction cost which leaves a City obligation of
228,140. Funds are available in the Capital Projects Street Fund.
Staff recommends approval
RESOLUTION NO. 2018-070
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, APPROVING THE 43RD YEAR
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
PROJECT CONTRACTOR AND CONTRACT PRICE AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, on February 21, 2017, the City Council of the City of Grapevine,
Texas conducted a public hearing related to the proposed 43rd year Community
Development Block Grant Program (CDBG); and
WHEREAS, On February 21, 2017, the City Council of the City of Grapevine,
Texas approved the 43rd year CDBG program for the reconstruction of the 300 blocks
of Ruth Street (from Texas to Worth Streets); and
WHEREAS, Tarrant County, Texas solicited bids for the 43rd year CDBG
program; and
WHEREAS, the City of Grapevine City Council is approving the hiring of Reyes
Group as the low bidder for the 43rd Year CDBG Project; and
WHEREAS, The City of Grapevine is approving the bid amount of $310,435
submitted by Reyes Group and a project contingency in the amount of $30,000 for the
43rd Year CDBG Project; and
WHEREAS, The City of Grapevine commits up to an amount of $208,470 toward
construction of the 43rd Year CDBG Project; and
WHEREAS, The City of Grapevine accepts the construction time on the project
will be one -hundred twenty (120) calendar days; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
resolution have been met, including but not limited to the Open Meetings Act; and
WHEREAS, the City Council deems the adoption of this resolution to be in the
best interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine, Texas, approves the
terms as set forth above concerning the 43rd Year CDBG Project to be submitted to the
Tarrant County Community Development Division for approval by the Tarrant County
Commissioner's Court
Section 3. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 4th day of September 2018.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
APPROVED AS TO FORM:
City Attorney
Resolution No. 2018-070 2
RUTH STE W AL L S T E WALL
ST ESTILL
ST E TEXAS
ST E WORTH ST EWORTH
STWOOD STE W ALNUT
ST E TEXAS
ST
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828809736721
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714 0200 400100 Feet 8/29/
2018 Project
Extent 43rd YR CDBG: 300 block Ruth Street (Texas to Worth
Streets)New Curb & Gutter, Asphalt Paving, Sidewalks, Handicap Ramps & Driveway