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HomeMy WebLinkAbout2018-09-04 Regular Meeting CITY OF GRAPEVINE, TEXAS APEVIN ,, REGULAR CITY COUNCIL MEETING AGENDA TUESDAY SEPTEMBER 4 2018 GRAPEVINE CITY HALL, SECOND FLOOR 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 6:00 p.m. Dinner - City Council Conference Room 6:30 p.m. Call to Order of City Council Meeting - City Council Chambers 6:30 p.m. Executive Session - City Council Conference Room 7:30 p.m. Regular Meeting - City Council Chambers CALL TO ORDER: 6:30 p.m. - City Council Chambers EXECUTIVE SESSION: 1. City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Real property relative to deliberation to the purchase, exchange, lease, sale or value of real property (City property, Public Works, the 185 acres and 420 East College Street) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. REGULAR MEETING: 7:30 p.m. - City Council Chambers 2. Invocation: Council Member Sharron Rogers 3. Posting of the Colors and Pledges of Allegiance: Boy Scout Troop 7 CITIZEN COMMENTS 4. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments by completing a Citizen Appearance Request form with the City Secretary. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. PUBLIC HEARINGS AND RELATED ITEMS 5. City Council to conduct a public hearing relative to single-family dwelling transient units (short term rentals). 6. Consider Ordinance No. 2018-065, adopting a new article VI to Chapter 14 of the City Code of Ordinances regarding single-family dwelling transient rentals, and take any necessary action. 7. City Council to conduct a public hearing to consider adoption of a tax increase and take any necessary action. NOTE: In accordance with state law, this item is the second of two public hearings on the proposed tax increase. Because the proposed tax rate ($0.289271 per $100) exceeds the effective tax rate ($0.272565 per $100), the law requires that the City Council hold two public hearings on the proposal. The first public hearing was held August 21, 2018. City Council will vote on the tax rate during the Regular Meeting on September 18, 2018 at 7:30 p.m. in the Council Chambers in City Hall at 200 South Main Street, Grapevine, Texas. PRESENTATIONS 8. Mayor Tate to present a proclamation to the Tarrant Area Food Bank declaring September "Hunger Action Month". 9. Joe and Christine Szymaszek to present information regarding the 32nd Annual GrapeFest. NEW BUSINESS 10. Consider the Guaranteed Maximum Price with AUI Partners, LLC for the remodel of Fire Stations 1 and 4, and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 11. Consider the mid-year appointment of Morgan Nichols to the Parks and Recreation Board. Council Member Slechta recommends approval. City Council September 4, 2018 Page 2 12. Consider changing the time of the October 2, 2018 City Council meeting to 5:30 p.m. to allow the City Council to attend neighborhood National Night Out functions. City Secretary recommends approval. 13. Consider Resolution No. 2018-066 authorizing an annual contract for Laserfiche support services with MCCI, LLC. City Secretary recommends approval. 14. Consider the renewal of an annual sole source contract for multimedia services with Swagit Productions, LLC for streaming and recording of City meetings. City Secretary recommends approval. 15. Consider the renewal of annual contracts for temporary employment services with Abacus Corporation and Temporaries of Texas, Inc. Human Resources Director recommends approval. 16. Consider the renewal of an annual sole source contract for managed data storage services with One Safe Place Media Corporation. Chief Technology Officer recommends approval. 17. Consider the award of RFB 478-2018 for FM2499 Landscape Enhancements Phase IV to Cole Construction, Inc. and Ordinance No. 2018-066 appropriating funds. Parks and Recreation Director recommends approval. 18. Consider Resolution No. 2018-067 authorizing the purchase of a Christmas tree from Inception Marketing. Parks and Recreation Director recommends approval. 19. Consider the renewal of an annual sole source contract for digital evidence management services with TASER International, Inc. Police Chief recommends approval. 20. Consider the renewal of an annual contract for law enforcement uniform cleaning services with Grapevine Cleaners for the Police Department. Police Chief recommends approval. 21. Consider Resolution No. 2018-068 authorizing annual contracts for the purchase of law enforcement uniforms with Galls, LLC as primary vendor and C&G Wholesale as secondary vendor. Police Chief recommends approval. 22. Consider the award of Request for Qualifications 427-2018 for the Architectural Design Services for the Golf Course Clubhouse and Pavilion with Thiel and Thiel, Inc. Public Works Director recommends approval. 23. Consider Resolution No. 2018-069 authorizing the purchase of a truck from Freightliner of Austin for the Public Works Department. Public Works Director recommends approval. City Council September 4, 2018 Page 3 24. Consider Resolution No. 2018-070 approving the Tarrant County contract with Reyes Group for the 43rd Year Community Development Block Grant street reconstruction project. Public Works Director recommends approval. 25. Consider the award of the construction service contract with Red River Construction, Inc. for construction of chemical processing improvements at the Water Treatment Plant and Ordinance No. 2018-067 amending the Fiscal Year 2018 Capital Budget. Public Works Director recommends approval. 26. Consider Ordinance No. 2018-068 amending Chapter 25, Utilities and Services, Article 111, Solid Waste Disposal, Section 25-97, Service Rate - Schedules to reflect adjustments to the commercial and residential solid waste and recycling collection rates. Public Works Director recommends approval. 27. Consider the renewal of annual contracts for aggregate materials with Big Sandy Sand, DFW Materials, Liberty Sand and Gravel and Martin Marietta Materials. Public Works Director recommends approval. 28. Consider the minutes of the August 21, 2018 Regular City Council meeting. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, 1 hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City's website on August 31, 2018 by 5:00 p.m. ILU �RaPEy v � im Tara Brooks City Secretary If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. City Council September 4, 2018 Page 4 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 4th day of September, 2018 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Rogers Council Member Mike Lease Council Member Chris Coy Council Member Duff O'Dell Council Member Paul Slechta Council Member constituting a quorum, and with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Matthew C.G. Boyle Assistant City Attorney Tara Brooks City Secretary Call to Order Mayor Tate called the meeting to order at 7:01 p.m. Item 1. Executive Session Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Real property relative to deliberation to the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, the 185 acres, and 420 East College Street) pursuant to Section 551.072, Texas Government Code. C. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 7:03 p.m. The closed session ended at 7:15 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551.072 or 551.087. Regarding Section 551.072, City Manager Rumbelow requested approval of the bid to purchase the McPherson Farmhouse at 420 East College Street submitted by Grapevine Historic Homes, LLC, authorize the sale, and authorize the City Manager to execute all necessary and associated documents to perfect the sale and to take all other necessary action. Motion was made to approve the bid to purchase the McPherson Farmhouse at 420 East College Street submitted by Grapevine Historic Homes, LLC, authorize the sale, and authorize the City Manager to execute all necessary and associated documents to perfect the sale and to take all other necessary action. Motion: Freed Second: Lease Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 NOTE: City Council continued with the Regular portion of the Agenda in open session in the City Council Chambers. Mayor Tate called the regular meeting to order at 7:30 p.m. REGULAR MEETING Item 2. Invocation Council Member Sharron Spencer delivered the invocation. Item 3. Posting the Colors and the Pledges of Allegiance Boy Scout Troop 7 posted the colors and led the Pledges of Allegiance. Item 4. Citizen Comments There was no one wishing to speak during the citizen comments. PUBLIC HEARINGS AND RELATED ITEMS Item 5. City Council to conduct a public hearing relative to single-family dwelling transient units (short term rentals). Mayor Tate declared the public hearing open. Assistant City Attorney Matthew C.G. Boyle reported that single-family dwelling transient units are not currently a permitted use under any current City ordinances. Mr. Boyle City Council September 4, 2018 Page 2 described the findings of the observation and study period of single-family dwelling transient rental units that Council and staff have conducted since November 2017. Staff concluded that this use in not consistent with traditional residential uses based on the traditional land use assumptions of suitability, compatibility and neighborhood adjacency. The proposed ordinance clearly defines the definition of "single-family dwelling transit rentals", provides an exception for traditional residential leaseback arrangements and affirms the existing prohibition on short term rentals in the City's zoning ordinance. The following individuals spoke during the public hearing: Christian Padron, 4337 Greenwood Lane, spoke in support of the proposed ordinance. Leigh Davis, 3453 Spindle Tree, spoke in support of the proposed ordinance. Leni Ventlong, 2824 Northwood Street, spoke in opposition to the proposed ordinance. Linda Morrissey, 1422 Mockingbird Drive, spoke in opposition to the proposed ordinance. Georgine Muntz, 3808 Hillside Trail, spoke in opposition to the proposed ordinance. Theresa Muras, 4319 Greenwood Lane, spoke in support of the proposed ordinance. Blaine Johnson, 2832 Placid Circle, spoke in opposition to the proposed ordinance. Bill Walsh, 904 Spring Creek Drive, spoke in support of the proposed ordinance. Lisa Nichols, 420 East Franklin Street, spoke in opposition to the proposed ordinance. Casey Cogburn, 810 Redbud Lane, spoke in support of the proposed ordinance. Sandy Michael, 1651 Choteau Court, spoke in opposition to the proposed ordinance. Crystal Bowling, 1213 Terrace Drive, spoke in opposition to the proposed ordinance. Lynn Muras, 4319 Greenwood Lane, spoke in support of the proposed ordinance. Richard Mueller, 1730 Silverside Drive, spoke in opposition to the proposed ordinance. Kari Perkins, 2161 Wedgewood, spoke in opposition to the proposed ordinance. Garry Charette, 1910 Everglade Court, spoke in opposition to the proposed ordinance. Barbara Pukis, 2164 South Winding Creek, spoke in support of the proposed ordinance. Lucie Muns, 526 Ball Street, spoke in opposition to the proposed ordinance. John Perrault, 705 North Main Street, spoke in support of the proposed ordinance. Gus Kuelbs, 813 Water Oak Drive, spoke in support of the proposed ordinance. Erica Pasvar, 403 Holly Street, spoke in opposition to the proposed ordinance. Michael Helms, 1734 Anglers Plaza, spoke in opposition to the proposed ordinance. Robin Cunningham, 3826 Shady Meadow Drive, spoke in opposition to the proposed ordinance. Ted Mcllvain, 1834 Anglers Plaza, spoke in support of the proposed ordinance. Cheryl Helms, 1734 Anglers Plaza, spoke in opposition to the proposed ordinance. Dennis Brewer, 1859 Chris Craft Drive, spoke in opposition to the proposed ordinance. Ellen Brisendine, 1806 Teton Drive, spoke in support of the proposed ordinance. Victoria Butler, 3543 Red Bird Lane, spoke in support of the proposed ordinance. Tracy Gilmour, 921 Fall Creek, spoke in support of the proposed ordinance. Renee Esses, 501 Magnolia Trail, spoke in support of the proposed ordinance. Allan Paxton, 501 Smith, spoke in opposition to the proposed ordinance. Andrew Muras, 4319 Greenwood Lane, spoke in support of the proposed ordinance. Kevin Perkins, 2161 Wedgewood Drive, spoke in opposition to the proposed ordinance. Tracey Dierolf, 1715 Silverside, spoke in opposition to the proposed ordinance. Nicole Bender, 1919 Fairfield, spoke in opposition to the proposed ordinance. City Council September 4, 2018 Page 3 Michael Faulkner (on behalf of Dick Jones), 506 Dunn Court, spoke in support of the proposed ordinance. Paul Trippett, 1308 Wall Street, spoke in opposition to the proposed ordinance. Jimmy Walton, 1655 Hyland Greens Drive, spoke in opposition to the proposed ordinance. Josh McDaniel, Texas Realtors Association, spoke in opposition to the proposed ordinance. Anne Otwell, 4318 Country Lane, spoke in opposition to the proposed ordinance. Karen Alvarez, 417 N.W. 10th Street #120, Grand Prairie, spoke in opposition to the proposed ordinance. Bryce Bender, 1919 Fairfield Drive, spoke in opposition to the proposed ordinance. Michael Stephenson, 933 Water Oak Drive, spoke in support of the proposed ordinance. William Behrens, 4620 Trevor Trail, spoke in support of the proposed ordinance. Marsha Wesley, 427 East Texas Street, spoke in opposition to the proposed ordinance. Richard Helppie-Schmieder, 403 Holly Street, spoke in opposition to the proposed ordinance. Laura Delin, 2835 Ridgewood Drive, spoke in opposition to the proposed ordinance. Lyn Wesley, 427 East Texas Street, spoke in opposition to the proposed ordinance. Bryce Delin, 2835 Ridgewood Drive, spoke in opposition to the proposed ordinance. Henry Bowling, 1213 Terrace Drive, spoke in opposition to the proposed ordinance. Julie McCarty, 1972 Casa Loma Court, spoke in opposition to the proposed ordinance. Doug Nichols, 420 East Franklin Street, spoke in opposition to the proposed ordinance. Glynda Borkham, 1806 Dunn Street, spoke in support of the proposed ordinance. Mechelle A. Larson, 1842 Teton Drive, spoke in opposition to the proposed ordinance. David Cox, 322 East College Street, spoke in support of the proposed ordinance. Richard Craft, 3584 Twelve Oaks Lane, spoke in support of the proposed ordinance. Michelle Lumert, 1712 Hood Lane, spoke in opposition to the proposed ordinance. The following individuals submitted comment cards to record their support of the proposed ordinance, but did not wish to speak: Hamid Lalani, 4312 Greenwood Lane Jackie Werblo, 1098 Woodbriar Drive Robyn Scott, 2804 Greenbrook Court Bill Brisendine, 1806 Teton Drive Eva Perrault, 705 North Main Street William Brown, 809 Red Bud Lane Pamela Brown, 809 Red Bud Lane Joe Hanan, 1833 Silverside Drive Suzanne Pepper, 509 Dunn Court Bryan Bartlett, 1806 Silverside Drive Kevin Brosette, 4318 Greenwood Lane Paul Bergman, 1810 Teton Drive James D. Long, 4323 Greenwood Lane Noby and Mari Ortega, 4327 Greenwood Lane Venita Wyckoff, 1722 Silverside Drive Gail Brown, 1822 Silverside Drive City Council September 4, 2018 Page 4 Art Brown, 1822 Silverside Drive Audrey Faulkner, 506 Dunn Court Gillian Brewer, 1859 Chris Craft Drive Mary Kay Cooper, 708 Peach Court Justin Rivera, 802 North Riverside Drive John Beck, 626 Church Yolanda Nock, 707 Peach Court Debbie Barber, 4343 Country Lane Phillip Wright, 5303 Altacrest Court Tadd and Rebecca Myers, 5307 Altacrest Court Joseph Lozano, 713 Premier Place Chad Hawley, 4311 Country Lane Paulette Brosette, 4318 Greenwood Lane Doug and Christian Robinson, 4320 Greenwood Lane Mark L. Davis, 1814 Autumndale Lorne K. Kleiss, 4341 Greenwood Lane Mike and Debi Meek, 1025 Brownstone Drive Melody Khavari, 3208 Magnolia Court Aaron and Katie Halverson, 3314 Burninglog Drive Angela McHugh, 2714 Cardinal Court C.W. Higgins, 2641 Eagle Drive Ricki Smith, 4309 Country Lane William Tasker, 4335 Country Lane Pat Dougher, 4337 Country Lane Bethany Toppert, 2160 South Winding Creek Drive John Butemeyer, 2160 South Winding Creek Drive Rhonda Lawson, 716 Peach Court Ralph Novak, 323 Turner Road Lindle O'Neil, 513 Dooley Court John Cogburn, 810 Redbud Lane James O'Neil, 513 Dooley Court Tom Gilmour, 921 Fall Creek Martha Fussell, 500 Dooley Court Maureen Moriarty, 4324 Greenwood Lane Natalie and Gant Walden, 4325 Greenwood Lane Brent Davis, 4330 Greenwood Lane The following individuals submitted comment cards to record their opposition to the proposed ordinance, but did not wish to speak: Diana Cammarata, 405 Smith Street Ron Wentling, 705 Peach Court Lisa L. Nichols, 420 East Franklin Street Pam Holt, 1111 Main Street Suzie Brennan, 501 Smith Street Nancy and Don Shannon, 1713 Anglers Plaza Tiny Chacko, 1208 Cedar Valley Drive, Irving, Texas City Council September 4, 2018 Page 5 Fred McCarty, 1971 Casa Loma Suvi Raisanen, 405 Smith Street Troy L. Burchfield, 411 Turner Road Dave Bereuter, 507 Smith Street Rose Paxton, 501 Smith Street Marci Junge, 209 Ivy Glen Drive Glenda Foster, 820 Spring Creek Drive Colleen Burchfield, 411 Turner Road Penelope Fongers, 925 South Main Street#3341 Ihristi Novak, 323 Turner Road Cyndia Moore, 2153 South Winding Creek Drive Lisa Charette, 1910 Everglade Court Becki Ulmer, 1107 South Pine Street Chris Bader, 1904 Casa Loma Penny G. DeVrou Brackett, 2704 Warwick Way Melinda D. Otwell, 4318 Country Lane Carmen Drew, 2005 Willow Court Eric Eicher, 305 Smith Street Cynthia Eicher, 305 Smith Street Cindy and Gary Jones, 1819 Branch Hollow Motion was made to close the public hearing. Motion: Rogers Second: Freed Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 6. Consider Ordinance No. 2018-065, adopting a new article VI to Chapter 14 of the City Code of Ordinances regarding single-family dwelling transient rentals, and take any necessary action. Assistant City Attorney Boyle and City Manager Rumbelow answered questions from Council. Council discussed this item. Council directed staff to determine an appropriate grace period for education and enforcement. Motion was made to approve Ordinance No. 2018-065, adopting a new article VI to Chapter 14 of the City Code of Ordinances regarding single-family dwelling transient rentals. Motion: Slechta Second: Lease Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 City Council September 4, 2018 Page 6 ORDINANCE NO. 2018-065 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ADOPTING A NEW ARTICLE VI TO CHAPTER 14 OF THE CODE OF ORDINANCES REGARDING SINGLE-FAMILY DWELLING TRANSIENT RENTALS; REPEALING CONFLICTING ORDINANCES; PROVIDING A PENALTY; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE Item 7. City Council to conduct a public hearing to consider adoption of a tax increase and take any necessary action. Mayor Tate declared the public hearing open. Chief Financial Officer Greg Jordan presented this item to Council. Mr. Jordan stated the tax rate will remain flat at $0.289271 per $100 valuation. Mayor Tate stated that in accordance with state law, this item is the second of two public hearings on the proposed tax increase. Because the proposed tax rate ($0.289271 per $100) exceeds the effective tax rate ($0.272565 per $100), the law requires that the City Council hold two public hearings on the proposal. The first public hearing was held August 21, 2018. City Council will vote on the tax rate during the Regular Meeting on September 18, 2018 at 7:30 p.m. in the Council Chambers in City Hall at 200 South Main Street, Grapevine, Texas. Becki Ulmer, 1107 South Pine Street, submitted a comment card declaring her opposition to the proposed tax increase. Motion was made to close the second public hearing to consider adoption of a tax increase and take any necessary action. Motion: Coy Second: Slechta Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 PRESENTATIONS Item 8. Mayor Tate to present a proclamation to the Tarrant Area Food Bank declaring September "Hunger Action Month". This item was not presented. City Council September 4, 2018 Page 7 Item 9. Joe and Christine Szymaszek to present information regarding the 32nd Annual GrapeFest. This item was not presented. NEW BUSINESS Item 10. Consider the Guaranteed Maximum Price with AUI Partners, LLC for the remodel of Fire Stations 1 and 4, and take any necessary action. Fire Chief Darrell Brown presented this item to Council. The Guaranteed Maximum Price for AUI Partners, LLC to remodel of Fire Stations 1 and 4 shall not exceed $5,441,294. The total construction budget for Station 1 is $3,365,285 and the construction budget for Station 4 is $2,076,009. Motion was made to approve the Guaranteed Maximum Price with AUI Partners for the remodel of Fire Stations 1 and 4. Motion: Coy Second: Freed Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Consent Agenda Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. There were no requests to remove any items from the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 11. Consider the mid-year appointment of Morgan Nichols to the Parks and Recreation Board. Council Member Slechta recommended appointing Morgan Nichols to fill the unexpired term on the Parks and Recreation Board. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Rogers Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 City Council September 4, 2018 Page 8 Item 12. Consider changing the time of the October 2, 2018 City Council meeting to 5:30 p.m. to allow the City Council to attend neighborhood National Night Out functions. City Secretary Tara Brooks recommended approval of the October 2, 2018 meeting time to 5:30 p.m. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Rogers Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 13. Consider Resolution No. 2018-066 authorizing an annual contract for Laserfiche support services with MCCI, LLC. City Secretary Brooks recommended approval of the annual contract for Laserfiche support services with MCCI, LLC in an amount of$48,027. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Rogers Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2018-066 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE LASERFICHE SUPPORT SERVICES THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 14. Consider the renewal of an annual sole source contract for multimedia services with Swagit Productions, LLC for streaming and recording of meetings. City Secretary Brooks recommended the renewal of the contract for streaming and recording of meetings with Swagit Productions in an amount of $16,200. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Rogers Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 City Council September 4, 2018 Page 9 Item 15. Consider the renewal of annual contracts for temporary employment services with Abacus Corporation and Temporaries of Texas, Inc. Human Resources Director Rachel Huitt recommended the renewal of the temporary employment services contracts in an amount not to exceed $500,000. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Rogers Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 16. Consider the renewal of an annual sole source contract for managed data storage services with One Safe Place Media Corporation. Chief Technology Officer Tessa Allberg recommended approval of the sole source contract for managed data storage services in an amount not to exceed $22,056. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Rogers Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 17. Consider the award of RFB 478-2018 for FM2499 Landscape Enhancements Phase IV to Cole Construction, Inc. and Ordinance No. 2018-066 appropriating funds. Parks and Recreation Director Kevin Mitchell recommended approval of the award of bid to Cole Construction for FM2499 landscape enhancements. The total cost of the project is estimated at $539,986, of which the Texas Department of Transportation will provide funding for $300,000. The proposed ordinance will appropriate the City's share of $239,986 into the Quality of Life fund. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Rogers Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 ORDINANCE NO. 2018-066 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS; APPROPRIATING $239,986 IN City Council September 4, 2018 Page 10 THE QUALITY OF LIFE FUND FOR THE FARM TO MARKET ROAD 2499 LANDSCAPE ENHANCEMENTS PHASE IV PROJECT; TRANSFERRING $239,986 FROM THE QUALITY OF LIFE FUND TO THE GRANT FUND; AND APPROPRIATING $539,986 IN THE GRANT FUND FOR THE FARM TO MARKET ROAD 2499 LANDSCAPE ENHANCEMENTS PHASE IV PROJECT AND PROVIDING AN EFFECTIVCE DATE Item 18. Consider Resolution No. 2018-067 authorizing the purchase of a Christmas tree from Inception Marketing. Parks and Recreation Director Mitchell recommended approval of the purchase of a thirty- foot Christmas tree for an amount not too exceed $46,463. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Rogers Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2018-067 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE OF A CHRISTMAS TREE THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 19. Consider the renewal of an annual sole source contract for digital evidence management services with TASER International, Inc. Police Chief Mike Hamlin recommended approval of the contract for digital evidence management services to store digital video evidence obtained through the use of body worn cameras for an amount not to exceed $118,466. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Rogers Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 20. Consider the renewal of an annual contract for law enforcement uniform cleaning services with Grapevine Cleaners for the Police Department. City Council September 4, 2018 Page 11 Police Chief Hamlin recommended approval of the renewal of the annual contract for law enforcement uniform cleaning services for an estimated amount of$25,000. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Rogers Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 21. Consider Resolution No. 2018-068 authorizing annual contracts for the purchase of law enforcement uniforms with Galls, LLC as primary vendor and C&G Wholesale as secondary vendor. Police Chief Hamlin recommended approval of the contracts for the purchase of uniforms in an estimated amount of$100,000. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Rogers Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2018-068 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE LAW ENFORCEMENT UNIFORMS THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 22. Consider the award of Request for Qualifications 427-2018 for the Architectural Design Services for the Golf Course Clubhouse and Pavilion with Thiel and Thiel, Inc. Public Works Director Bryan Beck recommended approval of the award of the Request for Qualifications for the Architectural Design Services for an estimated amount of $396,000. The project was approved in the 2017 Bond election to allow for the construction, improvements and furnishing of a multi-use facility and clubhouse at the Grapevine Municipal Golf Course. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Rogers Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta City Council September 4, 2018 Page 12 Nays: None Approved: 7-0 Item 23. Consider Resolution No. 2018-069 authorizing the purchase of a truck from Freightliner of Austin for the Public Works Department. Public Works Director Beck recommended approval of the purchase of an asphalt distributor truck for an amount of$183,217. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Rogers Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2018-069 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A TRUCK THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 24. Consider Resolution No. 2018-070 approving the Tarrant County contract with Reyes Group for the 43rd Year Community Development Block Grant street reconstruction project. Public Works Director Beck recommended approval of the resolution approving the Tarrant County contract with the Reyes Group for the 43rd Year Community Development Block Grant which includes the reconstruction of the 300 block of South Ruth Street (from Texas Street to Worth Street). The City's portion of the project is estimated at $228,140. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Rogers Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 25. Consider the award of the construction service contract with Red River Construction, Inc. for construction of chemical processing improvements at the Water Treatment Plant and Ordinance No. 2018-067 amending the Fiscal Year 2018 Capital Budget. Public Works Director Beck recommended approval of the award of the construction service contract with Red River Construction, Inc. for chemical processing improvements City Council September 4, 2018 Page 13 at the Water Treatment Plant. The planned improvements, for an estimated cost of $1,233,428, include a chlorine dry scrubbing unit and monitors, a new ammonia tank system, and building and electrical control improvements. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Rogers Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2018-070 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROVING THE 43RD YEAR COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM PROJECT CONTRACTOR AND CONTRACT PRICE AND PROVIDING AN EFFECTIVE DATE Item 26. Consider Ordinance No. 2018-068 amending Chapter 25, Utilities and Services. Article III, Solid Waste Disposal, Section 25-97, Service Rate - Schedules to reflect adjustments to the commercial and residential solid waste and recycling collection rates. Public Works Director Beck recommended approval of the amendment to Chapter 25, Article III, Section 25-97 regarding solid waste service rates. The City's solid waste and recycling franchisee, Republic Services, has requested a rate adjustment of 3.10% to be effective October 1, 2018. The adjustment will result in a $0.43 monthly increase for residential service from $13.87 to $14.30. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Rogers Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 ORDINANCE NO. 2018-068 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE GRAPEVINE CODE OF ORDINANCES, CHAPTER 25 UTILITIES AND SERVICES, ARTICLE III SOLID WASTE DISPOSAL, SECTION 25-97 SERVICE RATES - SCHEDULES; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE City Council September 4, 2018 Page 14 Item 27. Consider the renewal of annual contracts for aggregate materials with Big Sandy Sand, DFW Materials, Liberty Sand and Gravel and Martin Marietta Materials. Public Works Director Beck recommended approval of the annual contracts for aggregate materials to be purchased on an as-needed basis for an estimated annual amount of $150,000. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Rogers Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 28. Consider the minutes of the August 21, 2018 Regular City Council meeting_ City Secretary Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Rogers Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 ADJOURNMENT Motion was made to adjourn the meeting at 11:05 p.m. Motion: Rogers Second: Slechta Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 18th day of September, 2018. APPROVED: William D. Tate Mayor City Council September 4, 2018 Page 15 ATTEST: �RapE Al +m Tara Brooks ' City Secretary City Council September 4, 2018 Page 16