HomeMy WebLinkAboutItem 20 - Mobile LibraryMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: SEPTEMBER 18, 2018
SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE OF A MOBILE
LIBRARY
RECOMMENDATION: City Council to consider a resolution authorizing the purchase of a mobile
library from Farber Specialty Vehicles for the Library.
FUNDING SOURCE: Funds for this purchase are available in Quality of Life Fund for an amount
not to exceed $312,080.
BACKGROUND: This purchase is for a mobile library that will provide access to library
services to children and adults at the neighborhood level. This new
service will provide media access to bilingual materials and will give
hands-on demonstrations, social interactions such as story time, and
access to most information that can be found at the main Library all in the
comfort of a climate -controlled environment.
This purchase is for a 2018 Farber Outreach Vehicle based on a 38 foot
diesel Freightliner chassis with a Winnebago commercial shell which
includes a custom interior providing slanted shelves, table tops, storage
bins, mounted monitors inside and out, an outside awning, white board,
wiring to accommodate laptop computers, 3D printers, internet, and other
technology as needed. There will also be a lift for wheelchairs and books
carts to load the materials and a full wrap exterior. The interior design will
be coordinated with their engineer as soon as the order is placed to
provide a state of the art Mobile Library, engineered and designed to last
for years to come and has the capability to conform and adapt to the
changing technology of the future.
Delivery time is eight to nine months from placing the order and includes
on site training for the drivers. This purchase will provide an extension of
Grapevine's Library wealth of knowledge, adventures and resources to
those unable to access the main Library. With numerous locations,
scheduled dates and times it will be the flagship of what Grapevine is all
about, that of education, entertainment and opportunities found in learning
and motivation.
This purchase will be made in accordance with an existing interlocal
agreement with The Local Government Purchasing Cooperative
BuyBoard) as allowed by Texas Local Government Code, Chapter 271
and Texas Government Code, Chapter 791. Bids were taken by the
Cooperative and a contract was awarded to Farber Specialty Vehicles.
The Library Director and Purchasing staff reviewed the contract for
departmental specification compliance and pricing and determined that the
contract would best meet the needs of the City.
Staff recommends approval.
PH/BS
RESOLUTION NO. 2018-075
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A
MOBILE LIBRARY THROUGH AN ESTABLISHED
INTERLOCAL AGREEMENT AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Chapter 271
and Texas Government Code, Chapter 791 to enter into an interlocal agreement with
other qualified agencies in the State of Texas; and
WHEREAS, The Local Government Purchasing Cooperative (BuyBoard) is a
qualified purchasing cooperative program as authorized by Texas Local Government
Code, Chapter 271 and Texas Government Code, Chapter 791; and
WHEREAS, the City of Grapevine, Texas has established an interlocal agreement
with The Local Government Purchasing Cooperative (BuyBoard) and wishes to utilize
established contracts meeting all State of Texas bidding requirements; and
WHEREAS, The Local Government Purchasing Cooperative (BuyBoard) has an
established contract No. 538-17, Mobile Command Emergency Management and Bio
Terrorist Vehicles, with Farber Specialty Vehicles; and
WHEREAS, the City of Grapevine, Texas has a need to purchase a mobile library
for the Library; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
resolution have been met, including but not limited to the Open Meetings Act; and
WHEREAS, the City Council deems the adoption of this resolution to be in the best
interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the
purchase of a mobile library from Farber Specialty Vehicles through an interlocal
agreement with The Local Government Purchasing Cooperative (BuyBoard) for an
amount not to exceed $312,080.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase of said mobile library.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 18th day of September, 2018.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
APPROVED AS TO FORM:
City Attorney
Resolution No. 2018-075 2