Loading...
HomeMy WebLinkAboutItem 17 - MinutesSTATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 18th day of September, 2018 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Sharron Rogers Mike Lease Chris Coy Duff O'Dell Paul Slechta Mayor Council Member Council Member Council Member Council Member Council Member constituting a quorum, with Mayor Pro Tem Darlene Freed being absent, with the following members of the Planning and Zoning Commission: Larry Oliver BJ Wilson Monica Hotelling Jim Fechter Beth Tiggelaar Gary Martin Dennis Luers Robert Rainwater Chairman Vice Chairman Member Member Member Member Member Alternate Member constituting a quorum, with Alternate Member Traci Hutton being absent, and the following members of the City Staff: Bruno Rumbelow Jennifer Hibbs John F. Boyle, Jr. Matthew C.G. Boyle Tara Brooks Call to Order City Manager Assistant City Manager City Attorney Assistant City Attorney City Secretary Mayor Tate called the meeting to order at 6:45 p.m. Item 1. Executive Session Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Consultation with and legal advice from the City Attorney regarding pending or contemplated litigation (short term/transient rentals), pursuant to Section 551.071, Texas Government Code. B. Real property relative to deliberation to the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. C. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 6:50 p.m. The closed session ended at 7:17 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551.071, 551.072 or 551.087. City Manager Bruno Rumbelow stated there was none. Council called for a break at 7:22 to allow the 4B Economic Development Corporation Board and the Crime Control and Prevention District Board to meet. REGULAR MEETING Call to Order Mayor Tate called the meeting to order at 7:32 p.m. in the City Council Chambers. Item 2. Invocation and Pledge of Allegiance Commissioner Gary Martin delivered the Invocation and led the Pledge of Allegiance. JOINT PUBLIC HEARINGS Item 3. Zoning Application Z18-05 and Final Plat for Lots 1 and 2, Block 1, K. Palms Court (703 East Wall Street) Mayor Tate declared the Public Hearing open. Development Services Assistant Director Ron Stombaugh reported the applicant was requesting to rezone 0.302 acres from "HC" Highway Commercial District to "R-5.0" Zero Lot Line District for the development of two single family lots. Applicant Neil Cooper answered questions from the Commission and Council. No one spoke during the public hearing and there was no correspondence to report. City Council Meeting September 18, 2018 Page 2 Motion was made to close the public hearing. Motion: Luers Second: Hotelling Ayes: Oliver, Wilson, Hotelling, Fechter, Tiggelaar, Martin, and Luers Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Lease Second: O'Dell Ayes: Tate, Rogers, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 Mayor Tate announced the Planning and Zoning Commission would recess to the Planning and Zoning Conference Room to consider published business. The City Council remained in session in the Council Chambers to consider published business. Item 4. Citizen Comments No one spoke during the citizen comments. PRESENTATIONS Item 5. Mayor Tate to present a proclamation to the Tarrant Area Food Bank declaring September "Hunger Action Month". Mayor Tate presented the proclamation to Bennett Cepak, Executive Associate Director with the Tarrant Area Food Bank. Mr. Cepak described the activities of the Tarrant Area Food Bank and thanked the City for the proclamation. Item 6. Mayor Tate to present a proclamation declaring the week of September 17-23 "Constitution Week". Mayor Tate presented the proclamation to The Captain Molly Corbin National Society Daughters of the American Revolution. Item 7. Mayor Tate to present certificates to Grapevine High School theatre students, teachers and chaperones on behalf of Provost Kerr and Councillors from Sister City, West Lothian Scotland. Mayor Tate and Convention and Visitors Bureau Executive Director Paul W. McCallum presented this item. On July 30 — August 6, representatives from Grapevine visited West Lothian, Scotland. Grapevine High School students, Noel Alvaredo, Ashlyn Cheek, Katherine Feighner, Mackenzie Nucci, Carson Cook, and Elizabeth Clevenger and Jacob DeJacimo and teachers, Carla Reasoner and Tami Adams, and GCISD Director of Fine City Council Meeting September 18, 2018 Page 3 Arts David Zahrndt represented the City. Following the presentation of the certificates, the theater students performed "Seasons of Love" for the Council. Item 8. Paul W. McCallum, Executive Director, Convention and Visitors Bureau, to present gifts to Mayor and Council on behalf of Sister Cities, West Lothian, Scotland and Parras de la Fuente, Coahuila, Mexico. Executive Director McCallum announced this was the 10th anniversary of the Twinning of the Sister Cities agreement with West Lothian, Scotland and presented Council with gifts received from West Lothian that included a piece of etched glass art and a framed photo montage. Council Member Rogers described her experiences on the mission. Mr. McCallum presented Council with framed prints of the original train depot and oldest cathedral in Parras de la Fuente, Coahuila, Mexico that were given to the City during the mission on August 8 — August 12. Council Member O'Dell described her experiences on the mission. Mayor Tate announced Council would consider the recommendations of the Planning and Zoning Commission next. PLANNING AND ZONING COMMISSION RECOMMENDATIONS Item 24. Zoning Application Z18-05 (703 East Wall Street) Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the zoning application with a vote of 7-0. Motion was made to approve Zoning Application Z18-05 (703 East Wall Street) and Ordinance No. 2018-071. Motion: Rogers Second: Slechta Ayes: Tate, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 6-0 ORDINANCE NO. 2018-071 AN ORDINANCE AMENDING ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE OF GRAPEVINE, TEXAS, GRANTING ZONING CHANGE Z18-05 ON A TRACT OF LAND OUT OF THE A.F. LEONARD SURVEY, ABSTRACT 946 (703 EAST WALL STREET), DESCRIBED AS BEING A TRACT OF LAND LYING AND BEING SITUATED IN THE CITY OF GRAPEVINE, TARRANT COUNTY, TEXAS MORE FULLY AND COMPLETELY DESCRIBED IN THE BODY OF THIS ORDINANCE; City Council Meeting September 18, 2018 Page 4 ORDERING A CHANGE IN THE USE OF SAID PROPERTY FROM "HC" HIGHWAY COMMERCIAL DISTRICT REGULATIONS TO "R-5.0" ZERO LOT LINE DISTRICT REGULATIONS; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND A ZONING CHANGE AND AMENDMENT THEREIN MADE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 25. Final Plat of Lots 1 and 2, Block 1, K. Palms Court Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the final plat with a vote of 7-0. Motion was made to approve the Statement of Findings and the Final Plat of Lots 1 and 2, Block 1, K. Palms Addition. Motion: Slechta Second: Coy Ayes: Tate, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 6-0 Item 26. Final Plat of Lott , Block 1, Trevino Addition Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the final plat with a vote of 7-0. Motion was made to approve the Statement of Findings and the Final Plat of Lot 1, Block 1, Trevino Addition. Motion: Slechta Second: Coy Ayes: Tate, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 6-0 Council continued with the agenda in the published order NEW BUSINESS Item 9. Consider adopting a tax increase (the rate for 2019 remains the same) raising Property taxes by $159,704 (.65%) over the previous year budget and take any necessary action City Council Meeting September 18, 2018 Page 5 Chief Financial Officer Greg Jordan reported the property tax remains flat from Fiscal Year 2017-2018, but raises more revenue than was collected in Fiscal Year 2017-2018. The public hearings on the tax increase were held on August 21 and September 4, 2018. Motion was made to approve the adoption of the tax increase. Motion: Slechta Second: Lease Ayes: Tate, Rogers, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 Item 10. Consider Ordinance No. 2018-069 adopting the Fiscal Year 2018-2019 City of Grapevine Annual Operating Budget and take any necessary action. Motion was to approve Ordinance No. 2018-069 adopting the Fiscal Year 2018-2019 City of Grapevine Annual Operating Budget. The public hearing for the proposed budget was held on August 21, 2018. Motion: Coy Second: Rogers Ayes: Tate, Rogers, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 ORDINANCE NO. 2018-069 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ADOPTING THE BUDGET FOR THE CITY OF GRAPEVINE, TEXAS FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2018 AND ENDING SEPTEMBER 30, 2019; PROVIDING FOR INTRA- AND INTERDEPARTMENTAL FUND TRANSFERS; PROVIDING FOR INVESTMENT OF CERTAIN FUNDS; DECLARING AN EMERGENCY; AND PROVIDING AN EFFECTIVE DATE Item 11. Consider Ordinance No. 2018-070 adopting an ad valorem tax rate $0.289271 per $100 valuation for Tax Year 2018 and Fiscal Year 2019 and take any necessary action. Chief Financial Officer Jordan answered questions from Council. The public hearings on the tax increase were held on August 21 and September 4, 2018. Motion was to increase the property tax rate by the adoption of a tax rate of 0.289271, which is effectively a 6.13 percent increase in the tax rate. Motion: O'Dell Second: Slechta Ayes: Tate, Rogers, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 City Council Meeting September 18, 2018 Page 6 ORDINANCE NO. 2018-070 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, SETTING THE ANNUAL TAX RATE FOR TAX YEAR 2018 LEVYING TAXES TO BE ASSESSED ON ALL TAXABLE PROPERTY WITHIN THE LIMITS OF THE CITY OF GRAPEVINE, TEXAS; PROVIDING PENALTIES AND INTEREST FOR THE DELINQUENT TAXES; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 12. Consider Resolution No. 2018-071 authorizing application for the Texas Department of Transportation's Texas Safety Program Grant for Fiscal Year 2019 and take any necessary action. Police Chief Mike Hamlin presented this item to Council. The grant focuses on reducing violations, crashes, and injuries associated with speeding, intoxication (DWI), and distracted driving. The grant also promotes increasing occupant safety restraint compliance. The total award of the grant is $48,933.10, with the City being reimbursed up to $38,977.13 (79.65%). The City's match portion of the grant is $9,955.97 (20.35%). Motion was to approve the application for the grant for the Texas Department of Transportation's Texas Safety Program. Motion: Coy Second: Rogers Ayes: Tate, Rogers, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 RESOLUTION NO. 2018-071 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE ACCEPTANCE ON BEHALF OF THE CITY OF GRAPEVINE, TEXAS FOR THE PURPOSE OF PARTICIPATING IN THE TEXAS DEPARTMENT OF TRANSPORTATION'S SELECTIVE TRAFFIC ENFORCEMENT PROGRAM GRANT, HEREINAFTER REFERRED TO AS THE "GRANT PROGRAM"; CERTIFYING THAT THE APPLICANT IS ELIGIBLE TO RECEIVE PROGRAM ASSISTANCE; AND CERTIFYING THAT THE APPLICANT'S MATCHING SHARE IS READILY AVAILABLE Item 13. Consider the award of a contract for a parking study for the Dallas Road Transit Corridor to WGI Parking Consultants and take any necessary action. Development Services Director Scott Williams presented this item and answered questions from Council. City Council Meeting September 18, 2018 Page 7 Motion was to approve the contract for the parking study for the Dallas Road Transit Corridor. Motion: O'Dell Second: Slechta Ayes: Tate, Rogers, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. There were no requests to remove any items from the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 14. Consider Resolution No. 2018-072 for a settlement agreement with Atmos Mid - Tex under the Rate Review Mechanism process. City Manager Rumbelow recommended approval of the settlement agreement with Atmos Mid -Tex. The new rates were negotiated between Atmos Mid -Tex and the Atmos Cities Steering Committee. This agreement was reviewed by the Utility Committee. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Slechta Ayes: Tate, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 6-0 RESOLUTION NO. 2018-072 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROVING A NEGOTIATED SETTLEMENT BETWEEN THE ATMOS CITIES STEERING COMMITTEE ("ACSC") AND ATMOS ENERGY CORP., MID-TEX DIVISION REGARDING THE COMPANY'S 2018 RATE REVIEW MECHANISM FILINGS; DECLARING EXISTING RATES TO BE UNREASONABLE; ADOPTING TARIFFS THAT REFLECT RATE ADJUSTMENTS CONSISTENT WITH THE NEGOTIATED SETTLEMENT; FINDING THE RATES TO BE SET BY THE ATTACHED SETTLEMENT TARIFFS TO BE JUST AND REASONABLE AND IN THE PUBLIC INTEREST; APPROVING AN ATTACHED EXHIBIT ESTABLISHING A BENCHMARK FOR City Council Meeting September 18, 2018 Page 8 PENSIONS AND RETIREE MEDICAL BENEFITS; APPROVING AN ATTACHED EXHIBIT REGARDING AMORTIZATION OF REGULATORY LIABILITY; REQUIRING THE COMPANY TO REIMBURSE ACSC'S REASONABLE RATEMAKING EXPENSES; DETERMINING THAT THIS RESOLUTION WAS PASSED IN ACCORDANCE WITH THE REQUIREMENTS OF THE TEXAS OPEN MEETINGS ACT; ADOPTING A SAVINGS CLAUSE; DECLARING AN EFFECTIVE DATE; AND REQUIRING DELIVERY OF THIS RESOLUTION TO THE COMPANY AND THE ACSC'S LEGAL COUNSEL Item 15. Consider Resolution No. 2018-073 authorizing an annual sole source contract for defibrillator technical support services with Physio -Control, Inc. Fire Chief Darrell Brown recommended approval of the contract for defibrillator technical support services for an amount not to exceed $16,493. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 6-0 RESOLUTION NO. 2018-073 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO ENTER INTO A SOLE SOURCE CONTRACT FOR DEFIBRILLATOR TECHNICAL SUPPORT SERVICES FOR THE FIRE DEPARTMENT AND PROVIDING AN EFFECTIVE DATE Item 16. Consider Resolution No. 2018-074 for a contract for Information Technology customer service support with Doug Keys Services. Chief Technology Officer Tessa Allberg recommended approval of the agreement for customer service support for an amount not to exceed $30,000. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 6-0 City Council Meeting September 18, 2018 Page 9 RESOLUTION NO. 2018-074 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PROCURE A PERSONAL SERVICES CONTRACT FOR INFORMATION TECHNOLOGY CUSTOMER SERVICE SUPPORT AND PROVIDING AN EFFECTIVE DATE Item 17. Consider the renewal of a service contract for datacenter system and network administration from LEAF TCS. Chief Technology Officer Allberg recommended approval of the renewal of the contract for datacenter system and network administration for an amount not to exceed $125,000. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Slechta Ayes: Tate, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 6-0 Item 18. Consider the renewal of an annual sole source contract for geographic information software with ESRI, Inc. Chief Technology Officer Allberg recommended approval of the renewal of the contract for geographic information software for an amount not to exceed $50,000. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Slechta Ayes: Tate, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 6-0 Item 19. Consider the renewal of an annual sole source contract for ILS computer support and software with SIRSI Corporation. Library Director Roberson recommended approval of the contract for ILS computer support and software for the Library's automated library service for an amount not to exceed $50,382.23. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Slechta Ayes: Tate, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 6-0 City Council Meeting September 18, 2018 Page 10 Item 20. Consider Resolution No. 2018-075 authorizing the purchase of a mobile library from Farber Specialty Vehicles. Library Director Janis Roberson recommended approval of the purchase of a mobile library for an amount not to exceed $312,080. The mobile library will be used to provide library services at the neighborhood level and includes shelves; table tops; storage bins; mounted monitors, inside and out; an outside awning; white board; and wiring to accommodate laptop computers, 3D printers, internet, and other technology as needed. There will also be a lift for wheelchairs and book carts to load the materials and a full wrap exterior. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Slechta Ayes: Tate, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 6-0 RESOLUTION NO. 2018-075 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A MOBILE LIBRARY THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 21. Consider Resolution No. 2018-076 authorizing a sole source purchase of a portable fence from SportaFlex, LLC. Parks and Recreation Director Kevin Mitchell recommended approval of the purchase of a portable fence for an amount not to exceed $44,394. The fence will be used at the Oak Grove Softball Complex in order to reduce the field size from three hundred feet to two hundred feet when necessary to accommodate multiple user groups. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Slechta Ayes: Tate, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 6-0 RESOLUTION NO. 2018-076 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A PORTABLE FENCE FOR THE PARK AND RECREATION City Council Meeting September 18, 2018 Page 11 DEPARTMENT FROM A SOLE SOURCE VENDOR AND PROVIDING AN EFFECTIVE DATE Item 22. Consider Resolution No. 2018-077 authorizing the purchase of a scoreboard from Olen Williams, Inc. Parks and Recreation Director Mitchell recommended approval of the purchase of a scoreboard for the Oak Grove Softball Complex in an amount not to exceed $50,985. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Slechta Ayes: Tate, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 6-0 RESOLUTION NO. 2018-077 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A SCOREBOARD THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 23. Consider the minutes of the Seatember 4. 2018 Reaular Citv Council meeti City Secretary Tara Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Slechta Ayes: Tate, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 6-0 ADJOURNMENT Motion was made to adjourn the meeting at 8:24 p.m. Motion: Coy Second: Slechta Ayes: Tate, Rogers, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 2nd day of October, 2018. City Council Meeting September 18, 2018 Page 12 APPROVED: William D. Tate Mayor ATTEST: Tara Brooks City Secretary City Council Meeting September 18, 2018 Page 13