HomeMy WebLinkAboutItem 08 - Financial System Support ServicesMEMOTO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: OCTOBER 2, 2018
SUBJECT: APPROVAL TO RENEW AN ANNUAL CONTRACT FOR FINANCIAL
SYSTEM SUPPORT SERVICES
RECOMMENDATION: City Council to consider the renewal of an annual contract for financial
system support services with STW, Inc. for the Fiscal Services
Department.
FUNDING SOURCE: Funds for this purchase are available in accounts 100-44500-105-2
(Licenses and Fees) and 200-44500-530-3 (Licenses and Fees) for an
annual estimated amount of $35,070.
BACKGROUND: The original agreement was initiated in 1995 with STW, Inc. to provide
these services and has been renewed every year since. If approved, this
will cover IT financial system services for the 2019 fiscal year annual
renewal period. The purpose of the licensing agreement is to provide on-
going services for the City's finance system.
The agreement provides for basic support services for issues related to
the operation of the STW application software on local personal
computers, related printing issues, application security, and licensing fees.
Additional funding has been appropriated to cover special projects,
tailored training, and other issues that are not covered by the agreement
and will be billed at the agreed upon hourly rate included in the
agreement. This agreement provides periodic database tuning, analyzes
server performance issues, reporting tools and security as it relates to the
STW application software.
Staff recommends approval.
JS/BS