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HomeMy WebLinkAbout2018-10-02 Regular MeetingCITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING AGENDA TUESDAY, OCTOBER 2, 2018 GRAPEVINE CITY HALL, SECOND FLOOR 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 5:15 p.m. Call to Order of City Council Meeting - City Council Chambers 5:15 p.m. Executive Session - City Council Conference Room 5:30 p.m. Regular Meeting - City Council Chambers CALL TO ORDER: 5:30 p.m. - City Council Chambers EXECUTIVE SESSION: 1. City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Real property relative to deliberation to the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. REGULAR MEETING: 5:30 p.m. - City Council Chambers 2. Invocation: Council Member Mike Lease 3. Posting of the Colors and Pledges of Allegiance: Boy Scout Troop 1905 CITIZEN COMMENTS 4. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments by completing a Citizen Appearance Request form with the City Secretary. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. City Council October 2, 2018 Page 2 PRESENTATIONS 5. Mayor Tate to present a proclamation declaring October 2, 2018 as “National Night Out.” NEW BUSINESS 6. Consider Resolution No. 2018-078 authorizing a Project Utility Adjustment Agreement and subsequent work specific Utility Adjustment Agreement Amendments with NorthGate Constructors for the necessary relocation and adjustment of City water and wastewater facilities due to the 635/121 Interchange construction, and Ordinance No. 2018-072 appropriating the funds. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 7. Consider the renewal of an annual contract for enterprise sourcing services with Ion Wave Technologies, Inc. for the Fiscal Services Department. Chief Financial Officer recommends approval. 8. Consider the renewal of an annual contract for financial system support services with STW, Inc. Chief Financial Officer recommends approval. 9. Consider the appropriation and transfer of funds to Public Agencies Retirement Services (PARS) for the purpose of funding the Other Post-Employment Benefits (OPEB) Trust and Ordinance No. 2018-073 appropriating the funds. Chief Financial Officer recommends approval. 10. Consider the renewal of annual contracts for trees and large shrubs with Fannin Tree Farm, Southwest Wholesale Nursery, and Unique Landscaping Design and Construction. Parks and Recreation Director recommends approval. 11. Consider the first amendment to the interlocal agreement for asphalt overlay work with Tarrant County. Public Works Director recommends approval. 12. Consider an amendment to the contract for land acquisition services with Teague, Nall, and Perkins, Inc. Public Works Director recommends approval. City Council October 2, 2018 Page 3 13. Consider a procurement contract for providing ultraviolet disinfection equipment at the Wastewater Treatment Plant with Enviro-line Company, Inc. and Ordinance No. 2018-074 appropriating the funds. Public Works Director recommends approval. 14. Consider a developers agreement with CPR-GREP Elan Grapevine Owner, L.P. for The Preserve and Ordinance No. 2018-075 amending the Fiscal Year 2018 Capital Budget. Public Works Director recommends approval. 15. Consider Ordinance No. 2018-076 amending the Grapevine Code of Ordinances Chapter 23 Traffic, Article V Parking, prohibiting parking on the north side of West Franklin Street from South Church Street to South Barton Street and the east side of South Church Street from West Dallas Road to West Nash Street. Public Works Director recommends approval. 16. Consider Ordinance No. 2018-077 abandoning a partial utility easement on Lot 3A, Block A, Kelley Addition. Public Works Director recommends approval. 17. Consider the minutes of the September 18, 2018 Regular City Council meeting. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City’s website on September 28, 2018 by 5:00 p.m. ____________________ Tara Brooks City Secretary If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary’s Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 2nd day of October, 2018 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Rogers Council Member Mike Lease Council Member Chris Coy Council Member Duff O'Dell Council Member Paul Slechta Council Member constituting a quorum, and with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Matthew C.G. Boyle Assistant City Attorney Tara Brooks City Secretary Call to Order Mayor Tate called the meeting to order at 5:16 p.m. Item 1. Executive Session Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Real property relative to deliberation to the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, the 185 acres, and 420 East College Street) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 5:20 p.m. Council Member O'Dell joined the meeting at 5:20 p.m. The closed session ended at 5:41 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551.072 or 551.087. Regarding Section 551.087, City Manager Rumbelow requested approval of an Economic Development and Incentive Agreement with the Weitzman Group and authorize the City Manager to execute same and all other associated documents and to take all other necessary action. Motion was made to approve an Economic Development and Incentive Agreement with the Weitzman Group and authorize the City Manager to execute same and all other associated documents and to take all other necessary action. Motion: Lease Second: Slechta Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 NOTE: City Council continued with the Regular portion of the Agenda in open session in the City Council Chambers. Mayor Tate called the regular meeting to order at 5:44 p.m. REGULAR MEETING Item 2. Invocation Council Member Mike Lease delivered the invocation. Item 3. Posting the Colors and the Pledges of Allegiance Boy Scout Troop 1905 posted the colors and led the Pledges of Allegiance. Item 4. Citizen Comments There was no one wishing to speak during the citizen comments. PRESENTATIONS Item 5. Mayor Tate to present a proclamation declaring October 2, 2018 as "National Night Out." Mayor Tate announced that following the meeting, Council would be visiting neighborhoods throughout the City. He then presented the proclamation for National Night Out to Chief Mike Hamlin who announced the Police Department was excited to be able to share this evening with the community. City Council October 2, 2018 Page 2 NEW BUSINESS Item 6. Consider Resolution No. 2018-078 authorizing a Project Utility Adjustment Agreement and subsequent work specific Utility Adjustment Agreement Amendments with NorthGate Constructors for the necessary relocation and adjustment of City water and wastewater facilities due to the 635/121 Interchange construction, and Ordinance No. 2018-072 appropriating the funds. Public Works Director Bryan Beck presented this item to Council. The 635/121 Interchange is the fifth phase of the DFW Connector project, specifically called the Connect 4 project. This agreement will allow NorthGate Constructors to design and construct the City's utilities throughout the project to coincide with their construction. The proposed ordinance will appropriate $4,500,000 from the Utility Enterprise Capital Fund for funding of this project. Council Member Rogers abstained from this item and filed an Affidavit of Conflict of Interest with the City Secretary. Motion was made to approve Resolution No. 2018-078 authorizing a Project Utility Adjustment Agreement with NorthGate Constructors. Motion: Freed Second: Coy Ayes: Tate, Freed, Lease, Coy, O'Dell, and Slechta Nays: None Abstains: Rogers Approved: 6-0-1 RESOLUTION NO. 2018-078 A RESOLUTION OF THE CITY OF GRAPEVINE CITY COUNCIL APPROVING A PROJECT UTILITY ADJUSTMENT AGREEMENT; AUTHORIZING EXPENDITURES FOR THE PERFORMANCE OF SAID WORK; AND DECLARING AN EFFECTIVE DATE Motion was made to approve Ordinance No. 2018-072 appropriating the funds for the 635/121 Interchange project. Motion: Coy Second: Slechta Ayes: Tate, Freed, Lease, Coy, O'Dell, and Slechta Nays: None Abstains: Rogers Approved: 6-0-1 City Council October 2, 2018 Page 3 ORDINANCE NO. 2018-072 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, REVISING THE ADOPTED CAPITAL IMPROVEMENTS BUDGET FOR THE FISCAL YEAR ENDING IN 2019, PROVIDING FOR THE TRANSFER OF THE FUNDS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Consent Agenda Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. There were no requests to remove any items from the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 7. Consider the renewal of an annual contract for enterprise sourcing services with Ion Wave Technologies, Inc. for the Fiscal Services Department. Chief Financial Officer Greg Jordan recommended approval of the annual contract for enterprise sourcing services to automate the process of creating, issuing, awarding bids and managing contracts for an amount not to exceed $21,400. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 8. Consider the renewal of an annual contract for financial system support services with STW, Inc. Chief Financial Officer Jordan recommended approval of an annual contract for financial system support services for an annual estimated amount of$35,070. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 City Council October 2, 2018 Page 4 Item 9. Consider the appropriation and transfer of funds to Public Agencies Retirement Services (PARS) for the purpose of funding the Other Post-Employment Benefits (OPEB) Trust and Ordinance No. 2018-073 appropriating the funds. Chief Financial Officer Jordan recommended approval of the transfer of funds for the purpose of funding the Other Post-Employment Benefits. Government Accounting Standards Board Statement 45 requires the City to account for its OPEB costs, which include the City's retiree healthcare and death related benefits. This action increases the formal reserve fund for retiree health care, and it provides a positive balance to offset the long-term reportable liability required by GASB. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 ORDINANCE NO. 2018-073 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS; APPROPRIATING $500,000.00 FROM THE TRUST AND AGENCY FUND UNAPPROPRIATED FUND BALANCE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 10. Consider the renewal of annual contracts for trees and large shrubs with Fannin Tree Farm, Southwest Wholesale Nursery, and Unique Landscaping Design and Construction. Parks and Recreation Director Kevin Mitchell recommended approval of the annual contracts for the purchase of trees and large shrubs for an estimated annual amount of $355,000. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 11. Consider the first amendment to the interlocal agreement for asphalt overlay work with Tarrant County. Public Works Director Beck recommended approval of the first amendment to the interlocal agreement with Tarrant County for asphalt overlay work on Boyd Drive and City Council October 2, 2018 Page 5 Dove Loop Road. Due to weather delays the completion date of the original agreement needs to be extended to March 31, 2019. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 12. Consider an amendment to the contract for land acquisition services with Teague, Nall, and Perkins, Inc. Public Works Director Beck recommended approval of the amendment to the contract with Teague, Nall and Perkins, Inc. for land acquisition services, to include surveying, appraisal, negotiation, title curative, and closing support, for an amount not to exceed $50,000. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 13. Consider a procurement contract for providing ultraviolet disinfection equipment at the Wastewater Treatment Plant with Enviro-line Company, Inc. and Ordinance No. 2018-074 appropriating the funds. Public Works Director Beck recommended approval of the procurement contract to provide ultraviolet disinfection equipment at the Wastewater Treatment Plant in the amount of $297,100 and appropriation of the funds in the Fiscal Year 2018 Capital Improvements Budget. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 ORDINANCE NO. 2018-074 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, REVISING THE ADOPTED CAPITAL IMPROVEMENTS BUDGET FOR THE FISCAL YEAR ENDING IN 2018; PROVIDING FOR THE TRANSFER OF City Council October 2, 2018 Page 6 THE FUNDS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 14. Consider a developers agreement with CPR-GREP Elan Grapevine Owner, L.P. for The Preserve and Ordinance No. 2018-075 amending the Fiscal Year 2018 Capital Budget. Public Works Director Beck recommends approval of the developers agreement with CPR-GREP Elan Grapevine Owner, LP for The Preserve. The developer is required to extend an 8-inch water line under State Highway 360 and north to connect to the existing system at Euless-Grapevine Road at its sole cost. The City requires a 12" water line to support future development. The City will pay additional costs associated with this oversizing betterment estimated at $148,000. In addition, the developer is required to provide for the construction of two lanes of Glade Road from State Highway 360 east to the DFW Airport boundary. The City will pay for approximately one half of the asphalt transition for the project not to exceed $40,000. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 ORDINANCE NO. 2018-075 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, REVISING THE ADOPTED CAPITAL IMPROVEMENTS BUDGET FOR THE FISCAL YEAR ENDING IN 2018; PROVIDING FOR $407000 IN THE CAPITAL PROJECT STREETS FUND AND $148,000 IN THE UTILITY ENTERPRISE CAPITAL FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 15. Consider Ordinance No. 2018-076 amending the Grapevine Code of Ordinances Chapter 23 Traffic, Article V Parking, prohibiting parking on the north side of West Franklin Street from South Church Street to South Barton Street and the east side of South Church Street from West Dallas Road to West Nash Street. Public Works Director Beck recommended approval of the amendment to the Grapevine Code of Ordinances to prohibit parking on the north side of West Franklin Street from South Church Street to South Barton Street and the east side of South Church Street from West Dallas Road to West Nash Street. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy City Council October 2, 2018 Page 7 Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 ORDINANCE NO. 2018-076 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AMENDING THE GRAPEVINE CODE OF ORDINANCES BY AMENDING CHAPTER 23 TRAFFIC, ARTICLE V PARKING, SECTION 23-63 NO PARKING ZONES; AUTHORIZING THE ERECTION OF TRAFFIC REGULATION SIGNS; REPEALING CONFLICTING ORDINANCES; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00); PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 16. Consider Ordinance No. 2018-077 abandoning a partial utility easement on Lot 3A, Block A, Kelley Addition. Public Works Director Beck recommended approval of the abandonment of 2.5 feet of a 7.5 foot utility easement located along the back property line of Lot 3A, Block A, Kelley Addition. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 ORDINANCE NO. 2018-077 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ABANDONING AND VACATING A PARTIAL UTILITY EASEMENT ON LOT 3A, BLOCK A, KELLEY ADDITION IN THE CITY OF GRAPEVINE, TEXAS AS HEREINAFTER DESCRIBED; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 17. Consider the minutes of the September 18, 2018 Regular City Council meeting. City Secretary Tara Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: O'Dell City Council October 2, 2018 Page 8 Second: Coy Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 ADJOURNMENT Motion was made to adjourn the meeting at 5:53 p.m. Motion: Rogers Second: Lease Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 16th day of October, 2018. APPROVED: William D. Tate Mayor ATTEST: Ra (1!0 i miicTara Brooks � City Secretary City Council October 2, 2018 Page 9