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HomeMy WebLinkAbout2018-11-06 Regular MeetingCITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING AGENDA TUESDAY, NOVEMBER 6, 2018 GRAPEVINE CITY HALL, SECOND FLOOR 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 6:00 p.m. Dinner - City Council Conference Room 6:30 p.m. Call to Order of City Council Meeting - City Council Chambers 6:30 p.m. Executive Session - City Council Conference Room 7:30 p.m. Regular Meeting - City Council Chambers CALL TO ORDER: 6:30 p.m. - City Council Chambers EXECUTIVE SESSION: 1. City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Consultation with and legal advice from the City Attorney regarding pending litigation (Morrissey, et al. v. Grapevine – Cause No. 348-303736-18), pursuant to Section 551.071, Texas Government Code. B. Real property relative to deliberation to the purchase, exchange, lease, sale or value of real property (City property, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. C. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. REGULAR MEETING: 7:30 p.m. - City Council Chambers 2. Invocation: Mayor Pro Tem Darlene Freed 3. Posting of the Colors and Pledges of Allegiance: Boy Scout Troop 4 City Council November 6, 2018 Page 2 CITIZEN COMMENTS 4. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments by completing a Citizen Appearance Request form with the City Secretary. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. PRESENTATIONS 5. Grapevine Chamber of Commerce to present Chamber update. 6. City Secretary’s Office departmental update. NEW BUSINESS 7. Consider Ordinance No. 2018-001 amending Code of Ordinances Chapter 6, Animals and Fowl, and take any necessary action. This item was tabled at the January 16, 2018 regular City Council meeting. 8. Consider amending the fee schedule associated with the Code of Ordinances Chapter 6, Animals and Fowl, and take any necessary action. 9. Consider Ordinance No. 2018-085 amending the Code of Ordinances Chapter 16, Parks and Recreation for parks, lake parks and facilities, and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 10. Consider renewal of annual contracts with Aetna Inc. and Group Administrative Concepts for post-65 retiree health insurance. Chief Financial Officer recommends approval. 11. Consider Resolution No. 2018-080 authorizing the purchase of fire protection hoods from Casco Industries, Inc. Fire Chief recommends approval. 12. Consider Resolution No. 2018-081 authorizing an interlocal cooperation agreement between the City of Grapevine and other local governments to provide mutual aid animal control services in the event of an emergency or disaster. Police Chief recommends approval. City Council November 6, 2018 Page 3 13. Consider the award of an informal request for quote for fiber conduit from Terry- Durin Company. Public Works Director recommends approval. 14. Consider the renewal of an annual contract with BIS Consulting for dedicated server hosting for the Public Works Department. Public Works Director recommends approval. 15. Consider the minutes of the October 16, 2018 Regular City Council meeting. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City’s website on November 2, 2018 by 5:00 p.m. ____________________ Tara Brooks City Secretary If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary’s Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 6th day of November 6, 2018 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Rogers Council Member Mike Lease Council Member Chris Coy Council Member Duff O'Dell Council Member Paul Slechta Council Member constituting a quorum, and with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Matthew C.G. Boyle Assistant City Attorney Tara Brooks City Secretary Call to Order Mayor Tate called the meeting to order at 6:30 p.m. Item 1. Executive Session Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Consultation with and legal advice from the City Attorney regarding pending litigation (Morrissey, et al. v. Grapevine — Cause No. 348-303736-18), pursuant to Section 551.071, Texas Government Code. B. Real property relative to deliberation to the purchase, exchange, lease, sale or value of real property (City property, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. C. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 6:34 p.m. The closed session ended at 7:25 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551.071, 552.072 or 551.087. City Manager Bruno Rumbelow stated there was no action necessary. NOTE: City Council continued with the Regular portion of the Agenda in open session in the City Council Chambers. Mayor Tate called the regular meeting to order at 7:30 p.m. REGULAR MEETING Item 2. Invocation Mayor Pro Tem Darlene Freed delivered the invocation. Item 3. Posting the Colors and the Pledges of Allegiance Boy Scout Troop 4 posted the colors and led the Pledges of Allegiance. Item 4. Citizen Comments Nancy Snyder, 2848 Dove Pond Drive, Grapevine spoke in favor of the proposed animal ordinance and fee schedule. PRESENTATIONS Item 5. Grapevine Chamber of Commerce to present Chamber update. Grapevine Chamber of Commerce Board Chairman Theresa Mason presented an update on the Chamber's activities over the past year, including the work of the various committees, hosting the Texas Chamber of Commerce Convention, two job fairs, and a procurement conference. Mrs. Mason also described the North Texas Employer Health Plan Cooperative and the plans for the Chamber's building remodel and expansion. Item 6. City Secretary's Office departmental update. City Secretary Tara Brooks and Assistant City Secretary/Records Manager Shawna Barnes updated Council about ongoing Laserfiche projects including Weblink, the Agenda Management process and the Performance Evaluation process. NEW BUSINESS Item 7. Consider Ordinance No. 2018-001 amending Code of Ordinances Chapter 6, Animals and Fowl, and take any necessary action. City Council November 6, 2018 Page 2 Police Chief Mike Hamlin presented this item to Council and highlighted some of the changes to the ordinance. Chief Hamlin answered questions from Council. Motion was made to approve Ordinance No. 2018-001 adding the word "individuals" to Section 6-12 (a), therefore the new section reads: (a) It shall be unlawful for any person to allow livestock to be driven or ridden upon any public property; provided, however, horses may be ridden on the unimproved or unpaved portion of the right-of-way. The City, however, shall maintain the exclusive authority to enter into a contractual relationship with one or more entities, individuals or companies to provide horse-drawn carriage service within certain defined locations in the City and pursuant to the terms and conditions of said contract. The Chief of Police, or designee, may authorize horses and/or other livestock to be ridden or driven on the right-of-way under the authority of a parade permit and/or a special event. Motion: Freed Second: Rogers Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 ORDINANCE NO. 2018-001 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE GRAPEVINE CODE OF ORDINANCES, CHAPTER 6, ANIMALS AND FOWL; PROVIDING AMENDMENTS TO SAME; PROVIDING A PENALTY, NOT TO EXCEED FIVE HUNDRED DOLLARS ($500.00); REPEALING CONFLICTING ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 8. Consider amending the fee schedule associated with the Code of Ordinances Chapter 6, Animals and Fowl, and take any necessary action. Police Chief Hamlin presented this item and discussed the changes to the fee schedule. Motion was made to approve the fee schedule associated with the Code of Ordinances Chapter 6, Animals and Fowl. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 City Council November 6, 2018 Page 3 Item 9. Consider Ordinance No. 2018-085 amending the Code of Ordinances Chapter 16, Parks and Recreation for parks, lake parks and facilities, and take any necessary action. Parks and Recreation Director Kevin Mitchell presented the proposed changes to the Code of Ordinances as it relates to the new dog park. Parks and Recreation Director Mitchell and Animal Services Supervisor Kristina Valentine answered questions from Council. Motion was made to approve Ordinance No. 2018-085 adding language to Section 16- 69(k) to read: "If a dog bite occurs at an Off-Leash Dog Park, it must be reported to Grapevine Animal Services within twenty-four hours." Motion: Rogers Second: Lease Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 ORDINANCE NO. 2018-085 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE GRAPEVINE CODE OF ORDINANCES CHAPTER 16, PARKS AND RECREATION, ADDING ARTICLE IV, OFF-LEASH DOG PARKS, PROVIDING REGULATIONS FOR OFF-LEASH DOG PARKS; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF FIVE HUNDRED DOLLARS ($500); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Consent Agenda Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. There were no requests to remove any items from the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 10. Consider renewal of annual contracts with Aetna Inc. and Group Administrative Concepts for post-65 retiree health insurance. Chief Financial Officer Greg Jordan recommended approval of the annual contracts with Aetna for Medicare Advantage PPO (Part C) and Medicare Rx Plan (Part D) and with City Council November 6, 2018 Page 4 Group Administrative Concepts for Medicare Supplement (Part F) and Medicare Rx Plan (Part D) for an annual estimated amount of$640,000. Motion was made to approve the consent agenda as presented. Motion: Slechta Second: Rogers Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 11. Consider Resolution No. 2018-080 authorizing the purchase of fire protection hoods from Casco Industries, Inc. Fire Chief Darrell Brown recommended approval of Resolution No. 2018-080 authorizing the purchase of fire protection hoods for a total amount not to exceed $20,250. Motion was made to approve the consent agenda as presented. Motion: Slechta Second: Rogers Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2018-080 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE FIRE PROTECTION HOODS THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 12. Consider Resolution No. 2018-081 authorizing an interlocal cooperation agreement between the City of Grapevine and other local governments to provide mutual aid animal control services in the event of an emergency or disaster. Police Chief Hamlin recommended approval of Resolution No. 2018-081 authorizing an interlocal agreement to provide mutual aid animal control services with the Cities of Allen, Arlington, Cedar Hill, Cleburne, Desoto, Duncanville, Farmers Branch, Frisco, Garland, Grand Prairie, Irving, Mesquite, Plano, and Richardson. Motion was made to approve the consent agenda as presented. Motion: Slechta Second: Rogers Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 City Council November 6, 2018 Page 5 RESOLUTION NO. 2018-081 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO ENTER INTO AN INTERLOCAL AGREEMENT WITH THE CITIES OF ALLEN, ARLINGTON, CEDAR HILL, CLEBURNE, DESOTO, DUNCANVILLE, FARMERS BRANCH, FRISCO, GARLAND, GRAND PRAIRIE, IRVING, MESQUITE, PLANO, AND RICHARDSON TO PROVIDE ANIMAL CONTROL SERVICES AND PROVIDING AN EFFECTIVE DATE Item 13. Consider the award of an informal request for quote for fiber conduit from Terry - Durin Company. Public Works Director Bryan Beck recommended approval of the award of an informal request for quote for fiber conduit as part of the fiber connection project in an amount not to exceed $25,875. Motion was made to approve the consent agenda as presented. Motion: Slechta Second: Rogers Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 14. Consider the renewal of an annual contract with BIS Consulting for dedicated server hosting for the Public Works Department. Public Works Director Beck recommended approval of the renewal of the annual contract for dedicated server hosting for the Public Works Department's ArcGIS Server Software and Cartegraph OMS Web applications and databases in an amount not to exceed $16,800. Motion was made to approve the consent agenda as presented. Motion: Slechta Second: Rogers Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 15. Consider the minutes of the October 16, 2018 Regular City Council meeting. City Secretary Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: Slechta City Council November 6, 2018 Page 6 Second: Rogers Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 ADJOURNMENT Motion was made to adjourn the meeting at 8:05 p.m. Motion: Lease Second: Slechta Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 20th day of November, 2018. APPROVED: William D. Tate Mayor ATTEST: GRAP47 Ur im Tara Brooks w I X City Secretary Y�.� City Council November 6, 2018 Page 7