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HomeMy WebLinkAboutItem 08 - Personal Protective Equipment (PPE)MEMOTO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: BRUNO RUMBELOW, CITY MANAGER MEETING DATE: NOVEMBER 20, 2018 SUBJECT: APPROVAL OF A RESOLUTION FOR AN ANNUAL CONTRACT FOR CLEANING, INSPECTION AND REPAIR OF FIRE PERSONAL PROTECTIVE EQUIPMENT RECOMMENDATION: City Council to consider a resolution authorizing an annual contract for cleaning, inspection and repair of Personal Protective Equipment (PPE) with Gear Cleaning Solutions, LLC for the Fire Department. FUNDING SOURCE: Funds for this purchase are available in account 100-44540-210-001 (Professional Services) in an estimated annual amount of $20,000. BACKGROUND: The purpose of this contract is to establish fixed annual pricing for Personal Protective Equipment (PPE) inspection and repair on an as - needed basis. The Texas Commission on Fire Protection requires that PPE be cleaned and inspected on an annual basis.The PPE is cleaned in-house and sent to an authorized business for inspection and repair. The inspection and repair is a multi -stage process that must be performed by trained and certified personnel. Gear Cleaning Solutions, LLC is approved by the State of Texas and the PPE manufacturer to inspect, repair, and perform warranty work on personal protective equipment. This Purchase will be made in accordance with an existing interlocal agreement with the City of Frisco, Texas as allowed by Texas Local Government Code, Section 271 and Texas Government Code, Chapter 791. The contract is for an initial one-year period with three optional, one- year renewals. The City of Frisco, Texas solicited a best value bid No. 1701-034 for cleaning, inspection and repair of PPE and awarded a contract to Gear Cleaning Solutions, LLC based on the best value criteria stated in the bid. The Fire Department and Purchasing reviewed the contract for specification compliance and pricing and determined that this contract would provide the best service and pricing for meeting the needs of the City. Staff recommends approval JS/LW RESOLUTION NO. 2018-082 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE CLEANING, INSPECTION AND REPAIR OF FIRE PERSONAL PROTECTIVE EQUIPMENT THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City of Grapevine, Texas is a local government in the State of Texas and as such is empowered by the Texas Local Government Code, Chapter 271 and Texas Government Code, Chapter 791 to enter into a cooperative purchasing program agreement with other qualified agencies in the State of Texas; and WHEREAS, the City of Frisco, Texas is a qualified entity as authorized by Texas Local Government Code, Chapter 271 and Texas Government Code, Chapter 791; and WHEREAS, the City of Grapevine, Texas, has established an interlocal agreement with The City of Frisco, Texas and wishes to utilize established contracts meeting all State of Texas bidding requirements; and WHEREAS, the City of Frisco, Texas has established a contractwith Gear Cleaning Solutions, LLC under contract No. 1701-034, Cleaning, Inspection and Repair of Fire PPE; and WHEREAS, the City of Grapevine, Texas has a need to purchase cleaning, inspection and repair of Fire Personal Protective Equipment (PPE); and WHEREAS, all constitutional and statutory prerequisites for the approval of this resolution have been met, including but not limited to the Open Meetings Act; and WHEREAS, the City Council deems the adoption of this resolution to be in the best interests of the health, safety, and welfare of the public. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS: Section 1. That all matters stated hereinabove are found to be true and correct and are incorporated herein as if copied in their entirety. Section 2. That the City Council of the City of Grapevine authorizes an annual contract for cleaning, inspection and repair of Fire PPE with Gear Cleaning Solutions, LLC through an interlocal cooperative agreement with the City of Frisco, Texas in an estimated amount of $20,000. Section 3. That the City Manager or his designee is authorized to take all steps necessary to consummate the purchase of cleaning, inspection and repair of Fire PPE for the Fire Department. Section 4. That this resolution shall take effect from and after the date of its passage. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 20th day of November, 2018. APPROVED: William D. Tate Mayor ATTEST: Tara Brooks City Secretary APPROVED AS TO FORM: City Attorney kT;Me Ri 0101C•W4iyE-3 Ill.']