HomeMy WebLinkAboutItem 08 - Personal Protective Equipment (PPE)MEMOTO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: NOVEMBER 20, 2018
SUBJECT: APPROVAL OF A RESOLUTION FOR AN ANNUAL CONTRACT FOR
CLEANING, INSPECTION AND REPAIR OF FIRE PERSONAL
PROTECTIVE EQUIPMENT
RECOMMENDATION: City Council to consider a resolution authorizing an annual contract for
cleaning, inspection and repair of Personal Protective Equipment (PPE)
with Gear Cleaning Solutions, LLC for the Fire Department.
FUNDING SOURCE: Funds for this purchase are available in account 100-44540-210-001
(Professional Services) in an estimated annual amount of $20,000.
BACKGROUND: The purpose of this contract is to establish fixed annual pricing for
Personal Protective Equipment (PPE) inspection and repair on an as -
needed basis. The Texas Commission on Fire Protection requires that
PPE be cleaned and inspected on an annual basis.The PPE is cleaned
in-house and sent to an authorized business for inspection and repair.
The inspection and repair is a multi -stage process that must be performed
by trained and certified personnel. Gear Cleaning Solutions, LLC is
approved by the State of Texas and the PPE manufacturer to inspect,
repair, and perform warranty work on personal protective equipment.
This Purchase will be made in accordance with an existing interlocal
agreement with the City of Frisco, Texas as allowed by Texas Local
Government Code, Section 271 and Texas Government Code, Chapter
791. The contract is for an initial one-year period with three optional, one-
year renewals.
The City of Frisco, Texas solicited a best value bid No. 1701-034 for
cleaning, inspection and repair of PPE and awarded a contract to Gear
Cleaning Solutions, LLC based on the best value criteria stated in the bid.
The Fire Department and Purchasing reviewed the contract for
specification compliance and pricing and determined that this contract
would provide the best service and pricing for meeting the needs of the
City.
Staff recommends approval
JS/LW
RESOLUTION NO. 2018-082
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
CLEANING, INSPECTION AND REPAIR OF FIRE PERSONAL
PROTECTIVE EQUIPMENT THROUGH AN ESTABLISHED
INTERLOCAL PARTICIPATION AGREEMENT AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Chapter 271
and Texas Government Code, Chapter 791 to enter into a cooperative purchasing
program agreement with other qualified agencies in the State of Texas; and
WHEREAS, the City of Frisco, Texas is a qualified entity as authorized by Texas
Local Government Code, Chapter 271 and Texas Government Code, Chapter 791; and
WHEREAS, the City of Grapevine, Texas, has established an interlocal agreement
with The City of Frisco, Texas and wishes to utilize established contracts meeting all State
of Texas bidding requirements; and
WHEREAS, the City of Frisco, Texas has established a contractwith Gear Cleaning
Solutions, LLC under contract No. 1701-034, Cleaning, Inspection and Repair of Fire
PPE; and
WHEREAS, the City of Grapevine, Texas has a need to purchase cleaning,
inspection and repair of Fire Personal Protective Equipment (PPE); and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
resolution have been met, including but not limited to the Open Meetings Act; and
WHEREAS, the City Council deems the adoption of this resolution to be in the best
interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes an annual
contract for cleaning, inspection and repair of Fire PPE with Gear Cleaning Solutions, LLC
through an interlocal cooperative agreement with the City of Frisco, Texas in an estimated
amount of $20,000.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase of cleaning, inspection and repair of Fire PPE for
the Fire Department.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 20th day of November, 2018.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
APPROVED AS TO FORM:
City Attorney
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