HomeMy WebLinkAboutItem 14 - Portable Restroom Rental ServicesMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: NOVEMBER 20, 2018
SUBJECT: APPROVAL OF A RESOLUTION FOR AN ANNUAL CONTRACT FOR
PORTABLE RESTROOM RENTAL SERVICES
RECOMMENDATION: City Council to consider a resolution for an annual contract for portable
restroom rental services with United Rentals, Inc. for the Parks and
Recreation Department.
FUNDING SOURCE: Funds for this purchase are available in various General Fund accounts
for an annual estimated amount of $100,000.
BACKGROUND: The purpose of this contract is to establish fixed pricing for portable toilet
rental and maintenance used primarily by the Parks and Recreation
Department and is available to various departments on an as -needed
basis.
This annual contract will be made in accordance with an existing
Cooperative Agreement with Harris County Department of Education as
allowed by Texas Local Government Code, Section 271 and Texas
Government Code, Chapter 791. This contract is for an initial one-year
period with three optional, one-year renewals.
Bids were taken by the cooperative and a contract was awarded to United
Rentals, Inc. The Parks and Recreation Department and Purchasing
reviewed the contract for specification compliance and pricing and
determined that the contract would provide the best service and pricing for
meeting the needs of the City.
Staff recommends approval
MH/LW
RESOLUTION NO. 2018-086
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER’S DESIGNEE TO CONTRACT
FOR PORTABLE RESTROOM RENTAL SERVICES
THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT
AND PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Chapter 271
and Texas Government Code, Chapter 791 to enter into an interlocal agreement with
other qualified agencies in the State of Texas; and
WHEREAS, the Harris County Department of Education is a qualified purchasing
cooperative program as authorized by Texas Local Government Code, Chapter 271 and
Texas Government Code, Chapter 791; and
WHEREAS, the City of Grapevine, Texas has established an interlocal agreement
with the Harris County Department of Education and wishes to utilize established
contracts meeting all State of Texas bidding requirements; and
WHEREAS, the Harris County Department of Education has an established
contract No. 18/072KC-06, Industrial Equipment Rent, Lease or Purchase with United
Rentals, Inc.; and
WHEREAS, the City of Grapevine, Texas has a need to contract for portable
restroom rental services on an as-needed basis; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
resolution have been met, including but not limited to the Open Meetings Act; and
WHEREAS, the City Council deems the adoption of this resolution to be in the best
interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the annual
contract for portable restroom rental services from United Rental, Inc. through an
interlocal agreement with Harris County Department of Education for an estimated annual
amount of $100,000.
Resolution No. 2018-086 2
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the annual contract of said portable restroom rental services.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 20th day of November, 2018.
APPROVED:
_____________________________
William D. Tate
Mayor
ATTEST:
__________________________________
Tara Brooks
City Secretary
APPROVED AS TO FORM:
__________________________________
City Attorney