HomeMy WebLinkAboutItem 11 - Golf CartsMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: NOVEMBER 20, 2018
SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE OF GOLF
CARTS
RECOMMENDATION: City Council to consider a resolution authorizing the purchase of golf carts
from Yamaha Golf -Car Company for the Grapevine Golf Course.
FUNDING SOURCE: Funds for this purchase are available in account 210-48860-340-002
(Machinery and Equipment) for a total amount not to exceed $269,832.
BACKGROUND: This purchase is for the replacement of 94 electric golf carts and one
concierge, six -passenger cart and accessories for a total of 95 carts. The
current fleet will be three years old in December. The warranty on the
batteries is 25,000 amp hours. This fleet will be outside the battery
warranty by the end of December for a majority of the fleet. Batteries are
the single largest expense on the golf cart. In addition, by taking delivery
of the new carts before the end of December 2018, the trade value of our
current fleet increases versus taking delivery after December 2018.
This purchase will be made in accordance with an existing interlocal
agreement with The Local Government Purchasing Cooperative
(BuyBoard) as allowed by Texas Local Government Code, Chapter 271
and Texas Government Code, Chapter 791.
Bids were taken by the Cooperative and a contract was awarded to
Yamaha Golf -Car Company. The Golf and Purchasing staff reviewed the
contract for departmental specification compliance and pricing and
determined that the contract would best meet the needs of the City.
Staff recommends approval
RP/LW
RESOLUTION NO. 2018-084
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
GOLF CARTS THROUGH AN ESTABLISHED INTERLOCAL
AGREEMENT AND PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Chapter 271
and Texas Government Code, Chapter 791 to enter into an interlocal agreement with
other qualified agencies in the State of Texas; and
WHEREAS, The Local Government Purchasing Cooperative (BuyBoard) is a
qualified purchasing cooperative program as authorized by Texas Local Government
Code, Chapter 271 and Texas Government Code, Chapter 791; and
WHEREAS, the City of Grapevine, Texas has established an interlocal agreement
with The Local Government Purchasing Cooperative (BuyBoard) and wishes to utilize
established contracts meeting all State of Texas bidding requirements; and
WHEREAS, The Local Government Purchasing Cooperative (BuyBoard) has an
established contract No. 529-17, Grounds Maintenance Equipment, Irrigation Parts,
Supplies and Installation, with Yamaha Golf -Car Company; and
WHEREAS, the City of Grapevine, Texas has a need to purchase new golf carts
for the Grapevine Golf Course; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
resolution have been met, including but not limited to the Open Meetings Act; and
WHEREAS, the City Council deems the adoption of this resolution to be in the best
interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the
purchase of golf carts from Yamaha Golf -Car Company through an interlocal agreement
with The Local Government Purchasing Cooperative (BuyBoard) for an amount not to
exceed $269,832.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase of said golf carts.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 20th day of November, 2018.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
APPROVED AS TO FORM:
City Attorney
Resolution No. 2018-084 2