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Home My WebLink AboutItem 13 - Green Ribbon ProjectMEMOTO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: BRUNO RUMBELOW, CITY MANAGER MEETING DATE: NOVEMBER 20, 2018 SUBJECT: LOCAL PROJECT ADVANCED FUNDING AGREEMENT (LPAFA) — STATE HIGHWAY 121/360 PHASE V GREEN RIBBON PROJECT RECOMMENDATION: City Council to consider adopting a resolution approving the Local Project Advance Funding Agreement (LPAFA) with Texas Department of Transportation (TXDOT) to establish funding participation levels for State Highways 121/360 Green Ribbon Project - Phase V, and take any necessary action. FUNDING SOURCE: Approval of the agreement will have no affect on City funds at this time. BACKGROUND: Several areas throughout the DFW Connector corridor were not included in TXDOT's landscape plan.The State Highways (SH) 121/360 Green Ribbon Project is one of the highly visible areas along the southern section of the corridor where supplemental landscaping will greatly enhance the appearance of Grapevine. The project is funded by the Federal Highway Administration (FHWA) and TXDOT Green Ribbon program.The Green Ribbon program provides no allowances for cost overruns; therefore, the City will cover any cost overruns that may arise. This project will be administered by the City. A Master Agreement, adopted by the City per resolution and the State in November 2000, establishes general terms and conditions for transportation projects of this nature. The LPAFA formally establishes the funding participation level and scope for this specific project. TXDOT has requested that the City approve this LPAFA in November to facilitate their bidding schedule of June 2019. City of Grapevine was awarded $500,000 Green Ribbon Funds to use towards this project. Once bids are received for this project, options will be presented to City Council for approval. This advanced funding agreement confirms any amount over the grant funds the City will pay of which the required funds are budgeted in the Quality of Life Fund. Staff will return at a later date for approval of a construction contract and appropriation. Staff recommends approval. STATE OF TEXAS § 0364-011-154 Fort Worth Code 64# 17200 LandscapeProject- SH 121/360 Enhancement HighwayFederal Highway Administration CFDA Title: r DA No.: ! Not Research Development 00AL TRANSPORTATION PROJECT ADVANCE FUNDING AGREEMENT For A GREEN RIBBON PROGRAM THIS Local Project Advance Funding Agreement (LPAFA) is made by and between the State of Texas, acting by and through the Texas Department of Transportation, called the "State", and the City of Grapevine, acting by and through its duly authorized officials, called the "Local Government." WITNESSETH WHEREAS, a Master Agreement between the Local Government and the State has been adopted and states the general terms and conditions for transportation projects developed through this LPAFAI; and, WHEREAS, the'Texas Transportation Commission passed provides for the development of, and funding for, the Project described herein; and, WHEREAS, the Governing Body of the Local Government has approved entering into this LPAFA b resolution or ordinance dated 1 20_, which is attached to and made a part of thi agreement as Attachment A for the development, of the Project. A map showing the Project location appears in Attachment 13, which is attached to and made a part of this agreement. NOW, THEREFORE, in consideration of the premises and of the mutual covenants and ag reements of the parties, to be by them respectively kept and performed as hereinafter set forth, it is agreed as 1 Period of the Agreement The period of this LPAFA is as stated in the Master Agreement, without exception:. 2. Termination of this LPAFA Termination of this LPAFA shall be under the conditions as stated in the Master Agreement. This LPAFA may be terminated by the State if the Project is inactive for thirty-six (36) months or longer and no expenditures have been charged against federal funds. 3. Amendments Amendments to this LPAFA shall be made as described in the Master Agreement without exception. PAFA ShortGen Page 1 of 10 Revised 11/20/2017 CSJ # 0364-011-154 Diistrict # 012- Fort Worth Code Chart 64# 17200 Project- SH 121/360 .•- deral Highway Administration CFDA Title: Highway Planning and Construction CFDA No.: 20.205 Not Research and Development 4. Scope of Work The scope of work for this LPAFA is described as Phase 5, the announcement of the urban corridor from State Highway 121 at Stone E. Meyer to the merging of State Highway 121 and State Highway 360 to include: trees,Y shrubs, and grasses in addition to the installation of concrete strips and a drip irrigation system within the medians,. 5. Rulgh't of Way and Real Property Right of way and real property shall be the responsibility of the Local Government as stated in the Master Agreement, without exception. 6. Utilities Adjustment of utilities will be provided by the Local Government as required and as stated in the Master Agreement, without exception. 7. Envaironmentall Assessment and flIffigation E nvi ron mental assessment and mitigation wil l be carried out as stated in the Master Agreement. Additionally, before the advertisement for bids, the Local Government shall provide to the State written documentation from the appropriate regulatory agency or agencies that all environmental clearances have been obtained. 8. Compliance with Accessibility Standards All parties to this Agreement shall ensure that the plans for and the construction of all projects subject to this Agreement are in compliance with standards issued or approved by the Texas Department of Licensing and Regulation JDLR)i as meeting or consistent with minimum accessibility requirements of the Americans with Disabilities Act (P.:L. 101 -336) (ADA). Ah Aft Ak Aft Ah Ah Ah Ak k Ak Ak Ah Ah Ah Aft Afth Ah Ah Ath Am lop r V W dr do do W do 40 10. Construction Respons'ibffllties Construction responsibilities will be carried out by the Local Government as stated in the Master Agreement. 11. Project Maintenance Project maintenance will be undertaken as provided for in the Master Agreement, without exception. PAFA ShortGen Page 2 of 10 Revised 11/20/2017 CSJ # 0364-011-154 Diistrict # 012- Fort Worth Code Chart 64# 17200 Project- SH 121/360 Landscape Enhancement Federal Highway Administration CFDA Title: Highway Planning and Construction CFDA No.: 20.205 Not Research and Development entities working on State right of way. This coverage shall be maintained until all work on the State right of way is complete. if coverage is not maintained, all work on State right of way shall N cease immediately, and the State may recover damages and all costs of completing the work. 0 Am 0 Ift 10 l®r 0 .0 0 0 M r® do 10 W 1W W li 17. Cost Pir"In6p1es and Off"Ice of Management and Budget (OMB) Aud"It ReqWrements In order to be reimbursed with federal funds, the parties shall comply with the Cost Principles establishedCM 200 that specify that all reimbursed costs are allowable, reasonable, and allocable to the Project. 18. 11otices All notices to either party shall be delivered personally or sent by certified or U.S. mail, postage prepaid, addressed to that party at the following address: 0 11 0 It a - -- 11 11i , Assistant City Manager City of Grapevine 200 South Main Street Grapevine, 'Texas 7605. Director of Contract Services Texas Department of Transportatio 125 E. 1 1th Street Austin, Texas 787011 All notices shall be deemed given on the date delivered in person or deposited in the mail, unless a otherwise provided by this agreement. Either party may change the above address by sending written notice of the change to the other party. Either party may request in writing that notices be deiliveired personally or by certified U.S. mail, and that request shall be carried out by the other party. 19. Civil Rights Compliance A. Compliance with Regulations: The Local Government will comply with the Acts and the Regulations relative to Nondiscrimination in Federal ly-assisted programs of the U.S. Department of Transportation (USDOT), the Federal Highway Administration (FHWA), as the PAFA ShortGen Page 5 of 10 Revised 11/20/2017 CSJ # 0364-011-154 District # 012- Fort Worth Code Chart 64# 17200 Project- SH 121/360 Landscape Enhancement Federal Highway Administration CFDA Title: Highway Planning and Construction CFDA No.: 20.205 Not Research and Development i. More than 80% of annual gross revenues are from the Federal government, and those revenues are greater than $25,0010,0001; and ii. The compensation information is not already availabile through reporting to the U.S. Securities and Exchange Commission. 0 M & 1 .. 0 0 1 A, ft Aft Aft a Ift Ah Ak All Ak Ak 1 Ito tv 1W 4V 40 Ilk Ah fift AOL Ah Ah Am 40 dO 110 All All gap dr A^k doop do OP V All, All, A, Ab A& 40 6 Ak 40 it dft da& Ak do Ak All Ah All Ah 00 0 A& All Ak A, All ON 40 40 G ViiAk 0 110 40 oft Am Ak PAFA ShortGen Page 8 of 10 Revised 11/20/2017 CSJ # 0364-011-154 Diistrict # 012- Fort Worth Code Chart 64# 17200 Project- SH 121/360 .•- deral Highway Administration CFDA Title: Highway Planning and Construction CFDA No.: 20.205 Not Research and Development Ift Am AMsr + a a W dft AM Ak W 0 Am A& dft A Ah Ab Ak a a Ab r ss Ak Ah Ak Ak Aft ift Ak Alk ift AM Ah dF All dr dP 1& 10, Alk 40 Ak 111 IF I PAFA ShortGen Page 9 of 10 Revised 11/20/2017 CSJ # 0364-011-154 Diistrict # 012- Fort Worth Code Chart 64# 17200 Project- SH 121/360 .•- deral Highway Administration CFDA Title: Highway Planning and Construction CFDA No.: 20.205 Not Research and Development 24. &gnatory Warranty Each signatory warrants that the signatory has necessary authority to execute this agreement o behalf of the entity represented. THIS AGREEMENT IS EXECUTED by the State and the Local Government in duplicate. I q Signature Typed or Printed Name Title Date 0 A 0 Kenneth Stewart Director of Contract Services Texas Department of Transportation PAFA ShortGen Page 10 of 10 Revised 11 /201/20 17 CSJ # 0364-011-154 Diistrict # 012- Fort Worth Code Chart 64# 17200 Project- SH 121/360 .•- deral Highway Administration CFDA Title: Highway Planning and Construction CFDA No.: 20.205 Not Research and Development k A MVNI A MMOSMU= IMORIBIR LPAFA ShortGen Page 1 of 1 Attachment A CSJ # 0364-011-154 Diistrict # 012- Fort Worth Code Chart 64# 17200 Project- SH 121/360 .•- deral Highway Administration CFDA Title: Highway Planning and Construction CFDA No.: 20.205 Not Research and Development ATTACHMENT' B PROJECT LOCATION MA). LPAFA ShortGen Page 1 of 1 Attachment B CSJ # 0364-01-154 District # 02- Fort Worth Code Chart 64# 17200 Project: SH 121/360 Landscape Enhancement Federal Highway Administration CFDA Title: Highway Planning and Construction CFDA No.: 20.205 Not Research and Development ATTACHMENT C PROJECT BUDGET ESTIMATE AND SOURCE OF FUNDS Costs will be allocated based on 18, 0% Federal funding and 20% State Funding until the federal funding reaches the maximum obligated amount. The Local Government will then be responsible for 1001% of the costs. Description do ated Cost Environmental (by Local Gover-uniewt Participation Engineering (by Local off 400 M 1 4 off Government) III Government) Local funds I Engineering (by Local off 400 M 1 4 off Government) III Government) Local funds I Construction (by Local off 400 M 1 4 off Costs III Government) Local funds I Construction (by Local Government) Federal funds 110981500 Environmental Direct State 400 Ms Illi 1 off 4 Costs Right of Way Dii rect State off 400 M 1 4 off Costs III III I Utility Direct State Costs Construction Direct State Costs Indirect State Costs is , M l 2,38,678 Initial payment by the Local Government to the State: $01.00 Payment by the Local Government to the State before construction: $0.00 Estimated total payment by the Local Government to the State: $0.00 This is an estimate. The final amount of'Local Government participation will be based on actual 4-^ COSLZ-). LPAFA ShortGen Page 1 of 1 Attachment C RESOLUTION NO. 2018-085 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING A LOCAL TRANSPORTATION PROJECT ADVANCE FUNDING AGREEMENT WITH THE TEXAS DEPARTMENT OF TRANSPORTATION ADDRESSING FUNDING PARTICIPATION LEVEL AND PROJECT SCOPE FOR THE LANDSCAPE IMPROVEMENTS FOR THE STATE HIGHWAYS 121/360 GREEN RIBBON PROJECT - PHASE V, AND PROVIDING AN EFFECTIVE DATE WHEREAS, a Master Agreement between the City of Grapevine and the State of Texas was adopted by Resolution No. 2000-60 on November 21, 2000 and the agreement states the general terms and conditions for transportation projects developed through this Local Transportation Project Advance Funding Agreement; and WHEREAS, the Texas Transportation Commission passed Minute Order 115291, that provides for the development of, and funding for, landscape improvements at the merger of State Highways 121/360 including a section of Stone Myers Parkway in the City of Grapevine; and WHEREAS, the Grapevine City Council strongly supports the efforts of the Metropolitan Planning Organization and Texas Department of Transportation in developing a system of highways in cooperation with local governments; and WHEREAS, the City Council deems the passage of this ordinance as necessary to protect the public, health, safety, and welfare; and WHEREAS, the City Council is authorized by law to adopt the provisions contained herein, and has complied with all the prerequisites necessary for the passage of this Ordinance, including but not limited to the Open Meetings Act. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS: Section 1. That all matters stated hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. Section 2. That the City Council of the City of Grapevine approves entering into this Local Transportation Project Advance Funding Agreement for landscape improvements of State Highways 121/360 Green Ribbon Project — Phase V in the City of Grapevine. Section 3. That this resolution shall take effect from and after the date of its passage. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 20th day of November, 2018. APPROVED: William D. Tate Mayor ATTEST: Tara Brooks City Secretary APPROVED AS TO FORM: City Attorney Resolution No. 2018-085 2 L7 S7 e L L L 4 L: L 1 fly r. A CITY OF GRAPEVINE cL L L, I L LL. L : 'rr J a Ir . a. • `y ', - .` ' j,_- GREEN RIBBON PROTECT fill do AL do 4 rr • dU X3:1 t low L1 a.i'14A S 31. dw IF i a L11[ lwjt1 •t1 - : do I VA 7, V75 ELS E`k_ 1 t! 1"'1a QQ 44 co4tdfk 5i N. Q 4 U- 1116 r • HIGHWAY 12 L b _.........:.. b E aLLLw! HWY 121 1360 r IPA b `. t @ STONE MEYER PKWY LANDSCAPE ENHANCEMENTS WAY-- PHASE - 5 SCHEMATIC PLAN f ' l Texas Department of Transportation zoos I aa! c sdwick L&%k* el, % k- and Associates, W LEGEND: D1 "` 8V Adk gw% Teems 76006 Fax 311.497645 SHRUB/ORNAMENTAL AREAS DRAWN: SCALE: 1" = 150' CHECKED: SRA JOB NO: 3591i BUFFALO GRASS FED RD. Div. Na. FEDERAL AND PROJECT NO. WILDFLOWER AREA NORTH 6 NH XXXXIXXXI STATE: DIST COUNTY HIGHWAY NO. 0 50 100 200 300 TEXAS FTW TARRANT HWY 121/360 GRAPHIC SCALE IN FEET CONTROL SECTION JOB SHEET NO. XXXX XX XXX 1