HomeMy WebLinkAboutItem 16 - MinutesSTATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Regular Session on this the 20th
day of November, 2018 in the City Council Chambers, Second Floor, 200 South Main
Street, with the following members present:
William D. Tate Mayor
Darlene Freed Mayor Pro Tem
Sharron Rogers Council Member
Mike Lease Council Member
Chris Coy Council Member
Duff O'Dell Council Member
Paul Slechta Council Member
constituting a quorum, with the following members of the Planning and Zoning
Commission:
Larry Oliver Chairman
BJ Wilson Vice Chairman
Jim Fechter Member
Beth Tiggelaar Member
Gary Martin Member
Dennis Luers Member
Robert Rainwater Alternate Member
constituting a quorum, with Member Monica Hotelling and Alternate Member Traci Hutton
being absent, and the following members of the City Staff:
Bruno Rumbelow
Matthew C.G. Boyle
Tara Brooks
City Manager
Assistant City Attorney
City Secretary
Call to Order
Mayor Tate called the meeting to order at 7:00 p.m.
Item 1. Executive Session
Mayor Tate announced the City Council would recess to the City Council Conference
Room to conduct a closed session regarding:
A. Consultation with and legal advice from the City Attorney regarding pending
litigation (Morrissey, et al. v. Grapevine — Cause No. 348-303736-18),
pursuant to Section 551.071, Texas Government Code.
Real property relative to deliberation to the purchase, exchange, lease, sale
or value of real property (City facilities, Public Works, and the 185 acres)
pursuant to Section 551.072, Texas Government Code.
Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
The City Council recessed to the City Council Conference Room and began the closed
session at 7:03 p.m. The closed session ended at 7:25 p.m.
Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there
was any action necessary relative to Sections 551.071, 551.072 or 551.087. City
Manager Bruno Rumbelow stated there was no action needed.
REGULAR MEETING
Call to Order
Mayor Tate called the meeting to order at 7:31 p.m. in the City Council Chambers.
Item 2. Invocation and Pledge of Allegiance
Commissioner Dennis Luers delivered the Invocation and led the Pledge of Allegiance.
JOINT PUBLIC HEARINGS
Item 3. Conditional Use Permit CU18-25 (Enclave II), Preliminary Plat of Lots 1 and 2,
Block 1, Carter Addition and Final Plat of Lots 1 and 2, Block 1, Carter Addition
Mayor Tate opened the public hearing and announced the applicant requested to table
these items to the December 18, 2018 Joint Meeting.
Motion was made to table the public hearing to December 18, 2018.
Motion: Luers
Second: Wilson
Ayes: Oliver, Wilson, Fechter, Tiggelaar, Martin, Luers, and Rainwater
Nays: None
Approved: 7-0
Motion was made to table the public hearing to December 18, 2018.
Motion: Freed
Second: Coy
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell and Slechta
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November 20, 2018 Page 2
Nays: None
Approved: 7-0
Mayor Tate announced the Planning and Zoning Commission would recess to the
Planning and Zoning Conference Room to consider published business.
The City Council remained in session in the Council Chambers to consider published
business.
Item 4. Citizen Comments
R. Dale Hall, 994B Shadybrook Drive, Grapevine spoke about his recent visits to Baylor
hospital.
NEW BUSINESS
Item 5. Consider a guaranteed maximum price with Coury Hospitality for Phase II of the
Main Station Project and take any necessary action.
Chief Financial Officer Greg Jordan presented this item to Council. Approval of this
guaranteed maximum price for Phase II will provide authorization for Coury Hospitality to
complete the construction of the Grapevine Main Station, observation tower, and plaza
for a guaranteed maximum price not to exceed of $46,859,820.
Motion was made to approve the guaranteed maximum price with Coury Hospitality for
Phase II of the Grapevine Main Station Project.
Motion: Slechta
Second: Freed
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
Item 6. Consider a 380 Agreement with 6 Stones Mission Network for residential
revitalization services and take any necessary action.
City Manager Rumbelow presented this item and answered questions from Council. The
380 Agreement with 6 Stones Mission Network will provide residential revitalization
services for a maximum of $45,000 for administrative fees and 40% reimbursement cost
for each project. Assistant City Attorney Matthew Boyle answered questions from
Council.
Motion was made to approve the 380 Agreement with 6 Stones Mission Network,
amending the agreement to require the City be listed as co-insured and stating that the
first year automatic renewal will be effective upon Council approval after reviewing reports
on current year projects.
Motion: Rogers
Second: Freed
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell and Slechta
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November 20, 2018 Page 3
Nays: None
Approved: 7-0
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and will be acted upon as
one business item. Any member of the City Council or member of the audience may
request that an item be withdrawn from the consent agenda and placed before the City
Council for full discussion. There were no requests to remove any items from the consent
agenda.
Approval of the consent agenda authorizes the City Manager, or his designee, to
implement each item in accordance with Staff recommendations.
Item 7. Consider the renewal of an annual contract for janitorial supplies with Empire
Paper Company.
Chief Financial Officer Jordan recommended approval of the annual contract for janitorial
supplies for an annual estimated amount of $25,000.
Motion was made to approve the consent agenda as presented.
Motion: Lease
Second: Coy
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
Item 8. Consider Resolution No. 2018-082 authorizing an annual contract for cleaning,
inspection and repair of Personal Protective Equipment with Gear Cleaning Solutions,
LLC.
Fire Chief Darrell Brown recommended approval of the resolution authorizing an annual
contract for cleaning, inspection and repair of Personal Protective Equipment in an
estimated annual amount of $20,000.
Motion was made to approve the consent agenda as presented.
Motion: Lease
Second: Coy
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
RESOLUTION NO. 2018-082
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
CLEANING, INSPECTION AND REPAIR OF FIRE
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November 20, 2018 Page 4
PERSONAL PROTECTIVE EQUIPMENT THROUGH AN
ESTABLISHED INTERLOCAL PARTICIPATION
AGREEMENT AND PROVIDING AN EFFECTIVE DATE
Item 9. Consider the renewal of an annual contract for emergency notification services
with Onsolve, LLC.
Fire Chief Brown recommended approval of an annual contract for emergency notification
services in an amount not to exceed $18,500.
Motion was made to approve the consent agenda as presented.
Motion: Lease
Second: Coy
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
Item 10. Consider Resolution No. 2018-083 authorizing the purchase of an irrigation
upgrade for the Grapevine Golf Course from Professional Turf Products, L.P.
Golf Director Russell Pulley recommended approval of the resolution authorizing the
purchase of an irrigation control system upgrade for the Grapevine Golf Course for a total
amount not to exceed $49,594.
Motion was made to approve the consent agenda as presented.
Motion: Lease
Second: Coy
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
RESOLUTION NO. 2018-083
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE AN
IRRIGATION UPGRADE FOR THE GRAPEVINE GOLF
COURSE THROUGH AN ESTABLISHED INTERLOCAL
AGREEMENT AND PROVIDING AN EFFECTIVE DATE
Item 11. Consider Resolution No. 2018-084 authorizing the purchase of golf carts from
Yamaha Golf -Car Company.
Golf Director Pulley recommended approval of the resolution authorizing the purchase of
94 electric golf carts and one concierge, six -passenger cart for a total amount not to
exceed $269,832.
City Council Meeting
November 20, 2018 Page 5
Motion was made to approve the consent agenda as presented.
Motion: Lease
Second: Coy
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
RESOLUTION NO. 2018-084
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
GOLF CARTS THROUGH AN ESTABLISHED INTERLOCAL
AGREEMENT AND PROVIDING AN EFFECTIVE DATE
Item 12. Consider the renewal of an annual contract for book leasing services with the
Brodart Company for the Library.
Library Director Janis Roberson recommended approval of the renewal of the annual
contract for book leasing services for an amount not to exceed $22,990.
Motion was made to approve the consent agenda as presented.
Motion: Lease
Second: Coy
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
Item 13. Consider Resolution No. 2018-085 approving the Local Project Advance
Funding Agreement to establish funding participation levels for State Highways 121/360
Green Ribbon Project — Phase V with Texas Department of Transportation.
Parks and Recreation Director Kevin Mitchell recommended approval of the resolution
approving the Local Project Advance Funding Agreement for State Highways 121/360
Green Ribbon Project — Phase V. The City was awarded $500,000 Green Ribbon Funds
to use towards this project. This advanced funding agreement confirms any amount over
the grant funds will be paid by the City.
Motion was made to approve the consent agenda as presented.
Motion: Lease
Second: Coy
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved 7-0
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November 20, 2018 Page 6
RESOLUTION NO. 2018-085
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS AUTHORIZING A LOCAL
TRANSPORTATION PROJECT ADVANCE FUNDING
AGREEMENT WITH THE TEXAS DEPARTMENT OF
TRANSPORTATION ADDRESSING FUNDING
PARTICIPATION LEVEL AND PROJECT SCOPE FOR THE
LANDSCAPE IMPROVEMENTS FOR THE STATE
HIGHWAYS 121/360 GREEN RIBBON PROJECT - PHASE
V, AND PROVIDING AN EFFECTIVE DATE
Item 14. Consider Resolution No. 2018-086 for an annual contract for portable restroom
rental services with United Rentals, Inc.
Parks and Recreation Director Mitchell recommended approval of the resolution
authorizing the annual contract for portable restroom rental services for an annual
estimated amount of $100,000.
Motion was made to approve the consent agenda as presented.
Motion: Lease
Second: Coy
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
RESOLUTION NO. 2018-086
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO CONTRACT
FOR PORTABLE RESTROOM RENTAL SERVICES
THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT
AND PROVIDING AN EFFECTIVE DATE
Item 15. Consider Resolution No. 2018-087 authorizing a sole source purchase of trash
compactor stations from Adrite.
Parks and Recreation Director Mitchell recommended approval of the resolution
authorizing the purchase of trash compactor stations for the new Oak Grove Softball
Complex in an amount not to exceed $46,416.
Motion was made to approve the consent agenda as presented.
Motion:
Second:
Ayes:
Nays:
Approved:
Lease
Coy
Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
None
7-0
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RESOLUTION NO. 2018-087
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
TRASH COMPACTOR STATIONS FROM A SOLE SOURCE
VENDOR AND PROVIDING AN EFFECTIVE DATE
Item 16. Consider the renewal of an annual contract for the Taser warranty plan with
Axon Enterprises, Inc.
Police Chief Mike Hamlin recommended approval of the renewal of the annual contract
for the Taser warranty plan for 100 Taser devices used by the Police Station for an annual
amount of $19,055.
Motion was made to approve the consent agenda as presented.
Motion: Lease
Second: Coy
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
Item 17. Consider Change Order No. 2 to the agreement for the Inflow and Infiltration
Phase 3 Project for sanitary sewer inflow and infiltration improvements with Excel 4
Construction, LLC and Ordinance No. 2018-086 appropriating funds.
Public Works Director Bryan Beck recommended approval of Change Order No. 2 for the
Inflow and Infiltration Phase 2 Project. This change order includes inserting new pipe at
the crossing of Forest Hill and Sheffield, re-routing a sewer line at the southeast corner
of the Marina Del Rey apartments, rerouting sewer behind homes southwest of the
intersection of Peninsula Drive and Placid Circle, changing the asphalt pavement repair
from 3" surface course to the full 6" of pavement, and repairing failing sanitary sewer lines
for a total of $247,657.92.
Motion was made to approve the consent agenda as presented.
Motion: Lease
Second: Coy
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
ORDINANCE NO. 2018-086
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, REVISING THE ADOPTED CAPITAL
IMPROVEMENTS BUDGET FOR THE FISCAL YEAR
ENDING IN 2019; PROVIDING FOR $248,000 IN THE
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November 20, 2018 Page 8
UTILITY ENTERPRISE CAPITAL FUND; DECLARING AN
EMERGENCY AND PROVIDING AN EFFECTIVE DATE
Item 18. Consider Amendment No. 1 for additional environmental and survey work
associated with the Dallas Road Corridor/Cottonbelt Trail Project with Huitt-Zollars, Inc.
Public Works Director Beck recommended approval of Amendment No. 1 to the Dallas
Road Corridor/Cottonbelt Trail Project to include holding a public hearing on the project.
The proposed amendment will be based on actual work performed not to exceed $50,000.
Motion was made to approve the consent agenda as presented.
Motion: Lease
Second: Coy
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
Item 19. Consider the 2018-2019 water and wastewater system on-call contract with
Parkhill, Smith and Cooper, Inc.
Public Works Director Beck recommended approval of the water and wastewater system
on-call contract for miscellaneous design and engineering recommendations for minor
improvements to the Water Treatment and Waste Water Treatment Plants as well as the
32 lift stations in an amount not to exceed $400,000.
Motion was made to approve the consent agenda as presented.
Motion: Lease
Second: Coy
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
Item 20. Consider the minutes of the November 6, 2018 Regular City Council meeting.
City Secretary Tara Brooks recommended approval of the minutes as provided.
Motion was made to approve the consent agenda as presented.
Motion: Lease
Second: Coy
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
ADJOURNMENT
Motion was made to adjourn the meeting at 7:53 p.m.
Motion: Coy
Second: Slechta
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November 20, 2018 Page 9
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
Passed and approved by the City Council of the City of Grapevine, Texas on this the 4th
day of December, 2018.
ATTEST:
Tara Brooks
City Secretary
City Council Meeting
APPROVED:
William D. Tate
Mayor
November 20, 2018 Page 10