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HomeMy WebLinkAboutItem 16 - MinutesSTATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 20th day of November, 2018 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Rogers Council Member Mike Lease Council Member Chris Coy Council Member Duff O'Dell Council Member Paul Slechta Council Member constituting a quorum, with the following members of the Planning and Zoning Commission: Larry Oliver Chairman BJ Wilson Vice Chairman Jim Fechter Member Beth Tiggelaar Member Gary Martin Member Dennis Luers Member Robert Rainwater Alternate Member constituting a quorum, with Member Monica Hotelling and Alternate Member Traci Hutton being absent, and the following members of the City Staff: Bruno Rumbelow Matthew C.G. Boyle Tara Brooks City Manager Assistant City Attorney City Secretary Call to Order Mayor Tate called the meeting to order at 7:00 p.m. Item 1. Executive Session Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Consultation with and legal advice from the City Attorney regarding pending litigation (Morrissey, et al. v. Grapevine — Cause No. 348-303736-18), pursuant to Section 551.071, Texas Government Code. Real property relative to deliberation to the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 7:03 p.m. The closed session ended at 7:25 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551.071, 551.072 or 551.087. City Manager Bruno Rumbelow stated there was no action needed. REGULAR MEETING Call to Order Mayor Tate called the meeting to order at 7:31 p.m. in the City Council Chambers. Item 2. Invocation and Pledge of Allegiance Commissioner Dennis Luers delivered the Invocation and led the Pledge of Allegiance. JOINT PUBLIC HEARINGS Item 3. Conditional Use Permit CU18-25 (Enclave II), Preliminary Plat of Lots 1 and 2, Block 1, Carter Addition and Final Plat of Lots 1 and 2, Block 1, Carter Addition Mayor Tate opened the public hearing and announced the applicant requested to table these items to the December 18, 2018 Joint Meeting. Motion was made to table the public hearing to December 18, 2018. Motion: Luers Second: Wilson Ayes: Oliver, Wilson, Fechter, Tiggelaar, Martin, Luers, and Rainwater Nays: None Approved: 7-0 Motion was made to table the public hearing to December 18, 2018. Motion: Freed Second: Coy Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell and Slechta City Council Meeting November 20, 2018 Page 2 Nays: None Approved: 7-0 Mayor Tate announced the Planning and Zoning Commission would recess to the Planning and Zoning Conference Room to consider published business. The City Council remained in session in the Council Chambers to consider published business. Item 4. Citizen Comments R. Dale Hall, 994B Shadybrook Drive, Grapevine spoke about his recent visits to Baylor hospital. NEW BUSINESS Item 5. Consider a guaranteed maximum price with Coury Hospitality for Phase II of the Main Station Project and take any necessary action. Chief Financial Officer Greg Jordan presented this item to Council. Approval of this guaranteed maximum price for Phase II will provide authorization for Coury Hospitality to complete the construction of the Grapevine Main Station, observation tower, and plaza for a guaranteed maximum price not to exceed of $46,859,820. Motion was made to approve the guaranteed maximum price with Coury Hospitality for Phase II of the Grapevine Main Station Project. Motion: Slechta Second: Freed Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 6. Consider a 380 Agreement with 6 Stones Mission Network for residential revitalization services and take any necessary action. City Manager Rumbelow presented this item and answered questions from Council. The 380 Agreement with 6 Stones Mission Network will provide residential revitalization services for a maximum of $45,000 for administrative fees and 40% reimbursement cost for each project. Assistant City Attorney Matthew Boyle answered questions from Council. Motion was made to approve the 380 Agreement with 6 Stones Mission Network, amending the agreement to require the City be listed as co-insured and stating that the first year automatic renewal will be effective upon Council approval after reviewing reports on current year projects. Motion: Rogers Second: Freed Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell and Slechta City Council Meeting November 20, 2018 Page 3 Nays: None Approved: 7-0 CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. There were no requests to remove any items from the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 7. Consider the renewal of an annual contract for janitorial supplies with Empire Paper Company. Chief Financial Officer Jordan recommended approval of the annual contract for janitorial supplies for an annual estimated amount of $25,000. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Coy Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 8. Consider Resolution No. 2018-082 authorizing an annual contract for cleaning, inspection and repair of Personal Protective Equipment with Gear Cleaning Solutions, LLC. Fire Chief Darrell Brown recommended approval of the resolution authorizing an annual contract for cleaning, inspection and repair of Personal Protective Equipment in an estimated annual amount of $20,000. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Coy Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2018-082 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE CLEANING, INSPECTION AND REPAIR OF FIRE City Council Meeting November 20, 2018 Page 4 PERSONAL PROTECTIVE EQUIPMENT THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 9. Consider the renewal of an annual contract for emergency notification services with Onsolve, LLC. Fire Chief Brown recommended approval of an annual contract for emergency notification services in an amount not to exceed $18,500. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Coy Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 10. Consider Resolution No. 2018-083 authorizing the purchase of an irrigation upgrade for the Grapevine Golf Course from Professional Turf Products, L.P. Golf Director Russell Pulley recommended approval of the resolution authorizing the purchase of an irrigation control system upgrade for the Grapevine Golf Course for a total amount not to exceed $49,594. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Coy Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2018-083 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE AN IRRIGATION UPGRADE FOR THE GRAPEVINE GOLF COURSE THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 11. Consider Resolution No. 2018-084 authorizing the purchase of golf carts from Yamaha Golf -Car Company. Golf Director Pulley recommended approval of the resolution authorizing the purchase of 94 electric golf carts and one concierge, six -passenger cart for a total amount not to exceed $269,832. City Council Meeting November 20, 2018 Page 5 Motion was made to approve the consent agenda as presented. Motion: Lease Second: Coy Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2018-084 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE GOLF CARTS THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 12. Consider the renewal of an annual contract for book leasing services with the Brodart Company for the Library. Library Director Janis Roberson recommended approval of the renewal of the annual contract for book leasing services for an amount not to exceed $22,990. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Coy Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 13. Consider Resolution No. 2018-085 approving the Local Project Advance Funding Agreement to establish funding participation levels for State Highways 121/360 Green Ribbon Project — Phase V with Texas Department of Transportation. Parks and Recreation Director Kevin Mitchell recommended approval of the resolution approving the Local Project Advance Funding Agreement for State Highways 121/360 Green Ribbon Project — Phase V. The City was awarded $500,000 Green Ribbon Funds to use towards this project. This advanced funding agreement confirms any amount over the grant funds will be paid by the City. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Coy Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved 7-0 City Council Meeting November 20, 2018 Page 6 RESOLUTION NO. 2018-085 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING A LOCAL TRANSPORTATION PROJECT ADVANCE FUNDING AGREEMENT WITH THE TEXAS DEPARTMENT OF TRANSPORTATION ADDRESSING FUNDING PARTICIPATION LEVEL AND PROJECT SCOPE FOR THE LANDSCAPE IMPROVEMENTS FOR THE STATE HIGHWAYS 121/360 GREEN RIBBON PROJECT - PHASE V, AND PROVIDING AN EFFECTIVE DATE Item 14. Consider Resolution No. 2018-086 for an annual contract for portable restroom rental services with United Rentals, Inc. Parks and Recreation Director Mitchell recommended approval of the resolution authorizing the annual contract for portable restroom rental services for an annual estimated amount of $100,000. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Coy Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2018-086 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO CONTRACT FOR PORTABLE RESTROOM RENTAL SERVICES THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 15. Consider Resolution No. 2018-087 authorizing a sole source purchase of trash compactor stations from Adrite. Parks and Recreation Director Mitchell recommended approval of the resolution authorizing the purchase of trash compactor stations for the new Oak Grove Softball Complex in an amount not to exceed $46,416. Motion was made to approve the consent agenda as presented. Motion: Second: Ayes: Nays: Approved: Lease Coy Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta None 7-0 City Council Meeting November 20, 2018 Page 7 RESOLUTION NO. 2018-087 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE TRASH COMPACTOR STATIONS FROM A SOLE SOURCE VENDOR AND PROVIDING AN EFFECTIVE DATE Item 16. Consider the renewal of an annual contract for the Taser warranty plan with Axon Enterprises, Inc. Police Chief Mike Hamlin recommended approval of the renewal of the annual contract for the Taser warranty plan for 100 Taser devices used by the Police Station for an annual amount of $19,055. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Coy Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 17. Consider Change Order No. 2 to the agreement for the Inflow and Infiltration Phase 3 Project for sanitary sewer inflow and infiltration improvements with Excel 4 Construction, LLC and Ordinance No. 2018-086 appropriating funds. Public Works Director Bryan Beck recommended approval of Change Order No. 2 for the Inflow and Infiltration Phase 2 Project. This change order includes inserting new pipe at the crossing of Forest Hill and Sheffield, re-routing a sewer line at the southeast corner of the Marina Del Rey apartments, rerouting sewer behind homes southwest of the intersection of Peninsula Drive and Placid Circle, changing the asphalt pavement repair from 3" surface course to the full 6" of pavement, and repairing failing sanitary sewer lines for a total of $247,657.92. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Coy Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 ORDINANCE NO. 2018-086 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, REVISING THE ADOPTED CAPITAL IMPROVEMENTS BUDGET FOR THE FISCAL YEAR ENDING IN 2019; PROVIDING FOR $248,000 IN THE City Council Meeting November 20, 2018 Page 8 UTILITY ENTERPRISE CAPITAL FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 18. Consider Amendment No. 1 for additional environmental and survey work associated with the Dallas Road Corridor/Cottonbelt Trail Project with Huitt-Zollars, Inc. Public Works Director Beck recommended approval of Amendment No. 1 to the Dallas Road Corridor/Cottonbelt Trail Project to include holding a public hearing on the project. The proposed amendment will be based on actual work performed not to exceed $50,000. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Coy Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 19. Consider the 2018-2019 water and wastewater system on-call contract with Parkhill, Smith and Cooper, Inc. Public Works Director Beck recommended approval of the water and wastewater system on-call contract for miscellaneous design and engineering recommendations for minor improvements to the Water Treatment and Waste Water Treatment Plants as well as the 32 lift stations in an amount not to exceed $400,000. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Coy Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 20. Consider the minutes of the November 6, 2018 Regular City Council meeting. City Secretary Tara Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Coy Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 ADJOURNMENT Motion was made to adjourn the meeting at 7:53 p.m. Motion: Coy Second: Slechta City Council Meeting November 20, 2018 Page 9 Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 4th day of December, 2018. ATTEST: Tara Brooks City Secretary City Council Meeting APPROVED: William D. Tate Mayor November 20, 2018 Page 10