HomeMy WebLinkAboutItem 13 - Hot Mix AsphaltMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: DECEMBER 4, 2018
SUBJECT: APPROVAL TO RENEW ANNUAL CONTRACTS FOR HOT MIX
ASPHALT
RECOMMENDATION: City Council to consider the renewal of annual contracts for hot mix
asphalt with Austin Asphalt, JLB Contracting, LLC and Reynolds Asphalt
for the Public Works Department.
FUNDING SOURCE: Funds for this purchase are available in account 174-43301-415-090
(Street Maintenance/Capital Replacement/Transportation Infrastructure
Maintenance) for an annual estimated amount of $360,000.
BACKGROUND: The purpose of this bid is to establish fixed, indefinite quantity annual
pricing for hot mix asphalt. The Public Works Street Department will use
this material for street repairs and road construction projects. Material will
be picked -up at the plant or delivered to jobsite locations on an as -needed
basis.
Bids were taken in accordance with Local Government Code Chapter 252,
Subchapter B, Section 252.021 (a) and Section 252.041 (a).The contract
was for an initial one-year period with four, one-year renewal options. If
approved, this would be the final renewal available.
Based on the evaluation of the bid by Purchasing and the Public Works
Department, it was determined that a primary award be made to Austin
Asphalt and secondary awards be made to JLB Contracting, LLC and
Reynolds Asphalt to ensure availability of materials without interruption of
road projects.
Staff recommends approval.
KH/LW