HomeMy WebLinkAboutItem 12 - LED Fixtures for LibraryMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: DECEMBER 4, 2018
SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE OF LED
FIXTURES
RECOMMENDATION: City Council to consider a resolution authorizing the purchase of LED
fixtures from Facility Solutions Group for the Library.
FUNDING SOURCE: Funds for this purchase are available in account 174 -74004 -118 -024 -
(Lighting Upgrades) for a total amount not to exceed $77,632.
BACKGROUND: This purchase will provide new LED fixtures for the children's area at the
Library. The City received a $64,500 rebate for previous energy efficiency
improvements that will support this project. The new fixtures are made by
the existing manufacturer to provide a consistent look throughout the
Library. The new fixtures use less energy and require less maintainance.
Staff will continue to switch fixtures in other facilities to LED as funding
permits.
This purchase will be made in accordance with an existing interlocal
agreement with The Local Government Purchasing Cooperative
(BuyBoard) as allowed by Texas Local Government Code, Chapter 271
and Texas Government Code, Chapter 791.
Bids were taken by the Cooperative and a contract was awarded to
Facility Solutions Group. The Facilities and Purchasing staff reviewed the
contract for departmental specification compliance and pricing and
determined that the contract would best meet the needs of the City.
Staff recommends approval.
CH/BS
RESOLUTION NO. 2018-090
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
LED FIXTURES THROUGH AN ESTABLISHED
INTERLOCAL AGREEMENT AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Chapter 271
and Texas Government Code, Chapter 791 to enter into an interlocal agreement with
other qualified agencies in the State of Texas; and
WHEREAS, The Local Government Purchasing Cooperative (BuyBoard) is a
qualified purchasing cooperative program as authorized by Texas Local Government
Code, Chapter 271 and Texas Government Code, Chapter 791; and
WHEREAS, the City of Grapevine, Texas has established an interlocal agreement
with The Local Government Purchasing Cooperative (BuyBoard) and wishes to utilize
established contracts meeting all State of Texas bidding requirements; and
WHEREAS, The Local Government Purchasing Cooperative (BuyBoard) has an
established contract No. 527-17, Energy Saving Lighting Products, with Facility Solutions
Group; and
WHEREAS, the City of Grapevine, Texas has a need to purchase LED fixtures for
the Library; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
resolution have been met, including but not limited to the Open Meetings Act; and
WHEREAS, the City Council deems the adoption of this resolution to be in the best
interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the
purchase of LED fixtures from Facility Solutions Group through an interlocal agreement
with The Local Government Purchasing Cooperative (BuyBoard) for an amount not to
exceed $77,632.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase of said LED fixtures.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 4th day of December, 2018.
ATTEST:
APPROVED:
William D. Tate
Mayor
Shawna Barnes
Assistant City Secretary
APPROVED AS TO FORM:
City Attorney
Resolution No. 2018-090 2