HomeMy WebLinkAbout2018-12-04 Regular MeetingCITY OF GRAPEVINE, TEXAS
RA1 VVJENE; REGULAR CITY COUNCIL MEETING AGENDA
TUESDAY, DECEMBER 4, 2018
GRAPEVINE CITY HALL, SECOND FLOOR
200 SOUTH MAIN STREET
GRAPEVINE, TEXAS
6:30 p.m.
7:00 p.m.
7:00 p.m.
7:30 p.m.
Dinner - City Council Conference Room
Call to Order of City Council Meeting - City Council Chambers
Executive Session - City Council Conference Room
Regular Meeting - City Council Chambers
CALL TO ORDER: 7:00 p.m. - City Council Chambers
EXECUTIVE SESSION:
1. City Council to recess to the City Council Conference Room to conduct a closed
session relative to:
A. Consultation with and legal advice from the City Attorney regarding pending
litigation (Morrissey, et al. v. Grapevine — Cause No. 348-303736-18),
pursuant to Section 551.071, Texas Government Code.
B. Real property relative to deliberation to the purchase, exchange, lease, sale
or value of real property (City property, Public Works, and the 185 acres)
pursuant to Section 551.072, Texas Government Code.
C. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
City Council to reconvene in open session in the City Council Chambers and take
any necessary action relative to items discussed in Executive Session.
REGULAR MEETING: 7:30 p.m. - City Council Chambers
2. Invocation: Council Member Chris Coy
3. Posting of the Colors and Pledges of Allegiance: Boy Scout Troop 905
CITIZEN COMMENTS
4. Any person who is not scheduled on the agenda may address the City Council
under Citizen Comments by completing a Citizen Appearance Request form with
the City Secretary. In accordance with the Texas Open Meetings Act, the City
Council is restricted in discussing or taking action during Citizen Comments.
PRESENTATIONS
5. Mayor Tate to recognize members of the Grapevine Fire Department for their life
saving skills during two separate incidents at Grapevine Lake.
6. Mayor Tate to recognize Firefighter/Paramedics Tyson Doucet and James Jansen
for winning the Clinical Challenge competition at EMS World in Nashville,
Tennessee.
7 Convention and Visitors Bureau Director to present Convention and Visitors
Bureau departmental update.
NEW BUSINESS
8. Consider Ordinance No. 2018-087 amending Chapter 13 Library of the Grapevine
City Code eliminating Library extended use fees and fees for lost cards and take
any necessary action.
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and will be acted upon as
one business item. Any member of the City Council or member of the audience may
request that an item be withdrawn from the consent agenda and placed before the City
Council for full discussion. Approval of the consent agenda authorizes the City Manager,
or his designee, to implement each item in accordance with Staff recommendations.
9. Consider the renewal of an annual contract for utility bill printing, mailing and offset
printing services with DataProse, Inc. Chief Financial Officer recommends
approval.
10. Consider Resolution 2018-088 authorizing the purchase of Veeam on-site
datacenter back up software. Chief Technology Officer recommends approval.
11. Consider Resolution No. 2018-089 authorizing the purchase of outdoor LED
lighting from Graybar. Parks and Recreation Director recommends approval.
12. Consider Resolution No. 2018-090 authorizing the purchase of LED fixtures from
Facility Solutions Group for the Library. Public Works Director recommends
approval.
City Council December 4, 2018 Page 2
13. Consider the renewal of annual contracts for hot mix asphalt with Austin Asphalt,
JLB Contracting, LLC and Reynolds Asphalt. Public Works Director recommends
approval.
14. Consider the renewal of an annual contract for pavement leveling services with
Nortex Concrete Lift and Stabilization. Public Works Director recommends
approval.
15. Consider canceling the Regular City Council meeting scheduled for January 1,
2019. City Secretary recommends approval.
16. Consider the minutes of the November 20, 2018 Regular City Council meeting.
City Secretary recommends approval.
Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001
et seq, one or more of the above items may be considered in Executive Session closed
to the public. Any decision held on such matter will be taken or conducted in open session
following conclusion of the executive session.
ADJOURNMENT
In accordance with the Open Meetings Law, Texas Government Code, Chapter 551,
I hereby certify that the above agenda was posted on the official bulletin boards at
Grapevine City Hall, 200 South Main Street and on the City's website on November 30,
2018 by 5:00 p.m.
Shawna Barnes
Assistant City Secretary
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If you plan to attend this public meeting and you have a disability that requires special
arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182
at least 24 hours in advance of the meeting. Reasonable accommodations will be made
to assist your needs.
City Council December 4, 2018 Page 3
STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Regular Session on this the 4th
day of December, 2018 in the City Council Chambers, Second Floor, 200 South Main
Street, with the following members present:
William D. Tate
Darlene Freed
Sharron Rogers
Mike Lease
Chris Coy
Duff O'Dell
Paul Slechta
Mayor
Mayor Pro Tem
Council Member
Council Member
Council Member
Council Member
Council Member
constituting a quorum, and with the following members of the City Staff:
Bruno Rumbelow
Jennifer Hibbs
Matthew C.G. Boyle
Shawna Barnes
Call to Order
City Manager
Assistant City Manager
Assistant City Attorney
Assistant City Secretary
Mayor Tate called the meeting to order at 7:00 p.m.
Item 1. Executive Session
Mayor Tate announced the City Council would recess to the City Council Conference
Room to conduct a closed session regarding:
A. Consultation with and legal advice from the City Attorney regarding pending
litigation (Morrissey, et al. v. Grapevine — Cause No. 348-303736-18),
pursuant to Section 551.071, Texas Government Code.
B. Real property relative to deliberation to the purchase, exchange, lease, sale
or value of real property (City property, Public Works, and the 185 acres)
pursuant to Section 551.072, Texas Government Code.
C. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
The City Council recessed to the City Council Conference Room and began the closed
session at 7:00 p.m. The closed session ended at 7:15 p.m.
Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there
was any action necessary relative to Sections 551.071, 552.072 or 551.087. City
Manager Bruno Rumbelow stated there was no action necessary.
NOTE: City Council continued with the Regular portion of the Agenda in open session in
the City Council Chambers.
Mayor Tate called the regular meeting to order at 7:30 p.m.
REGULAR MEETING
Item 2. Invocation
Council Member Chris Coy delivered the invocation.
Item 3. Posting the Colors and the Pledges of Allegiance
Boy Scout Troop 905 posted the colors and led the Pledges of Allegiance.
Item 4. Citizen Comments
There was no one wishing to speak during citizens comments.
PRESENTATIONS
Item 5. Mayor Tate to recognize members of the Grapevine Fire Department for their life
savina skills durina two separate incidents at Graaevine Lake.
Mayor Tate called upon Fire Chief Darrell Brown to recognize members of the Grapevine
Fire Department for their life saving skill during two separate incidents at Grapevine lake
this past summer.
Item 6. Mayor Tate to recognize Firefighter/Paramedics Tyson Doucet and James
Jansen for winning the Clinical Challenge competition at EMS World in Nashville,
Tennessee.
Fire Chief Brown recognized Firefighter/Paramedics Tyson Doucet and James Jansen
for winning the Clinical Challenge competition at EMS World in Nashville, Tennessee.
They beat out 37 teams and the Grand Prize for winning this competition is an all -expense
paid trip to EMS International Conference, April 26-28 in Madrid, Spain.
Item 7. Convention and Visitors Bureau Director to present Convention and Visitors
Bureau departmental update.
City Council December 4, 2018 Page 2
Convention and Visitors Bureau Director P.W. McCallum and Managing Director of Sales
and Marketing Brady Closson outlined the successes in Convention Sales, Leisure
Consumer Sales Marketing, and Social Media Marketing.
NEW BUSINESS
Item 8. Consider Ordinance No. 2018-087 amending Chapter 13 Library of the
Grapevine City Code eliminating Library extended use fees and fees for lost cards.
Library Director Janis Roberson presented the proposed ordinance change and answered
questions from Council.
Motion was made to approve Ordinance No. 2018-087 amending Chapter 13 Library of
the Grapevine City Code eliminating the extended use fees and fees for lost cards.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays:
None
Approved:
7-0
ORDINANCE NO. 2018-087
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AMENDING THE GRAPEVINE CODE
OF ORDINANCES BY AMENDING CHAPTER 13 LIBRARY,
SECTION 13-3 LIBRARY FINES; REPEALING
CONFLICTING ORDINANCES; PROVIDING A PENALTY OF
FINE NOT TO EXCEED THE SUM OF FIVE HUNDRED
DOLLARS ($500.00); PROVIDING A SEVERABILITY
CLAUSE; DECLARING AN EMERGENCY AND PROVIDING
AN EFFECTIVE DATE
Consent Agenda
Consent items are deemed to need little Council deliberation and were acted upon as one
business item. Any member of the City Council or member of the audience may request
that an item be withdrawn from the consent agenda and placed before the City Council
for full discussion. There were no requests to remove any items from the consent agenda.
Approval of the consent agenda authorizes the City Manager, or his designee, to
implement each item in accordance with Staff recommendations.
Item 9. Consider the renewal of an annual contract for utility bill printing, mailing and
offset Drintina services with DataProse. Inc.
City Council December 4, 2018 Page 3
Chief Financial Officer Greg Jordan recommended approval of the annual contract to
establish fixed annual pricing for printing and mailing for the City's customer monthly utility
bills for an annual estimated amount of $90,000.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Slechta
Ayes:
Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays:
None
Approved:
7-0
Item 10. Consider Resolution 2018-088 authorizing the purchase of Veeam on-site
datacenter back up software.
Chief Technology Officer Tessa Allberg recommended approval of the purchase of
datacenter back up software in an amount not to exceed $25,376.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Slechta
Ayes:
Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays:
None
Approved:
7-0
RESOLUTION NO. 2018-088
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
VEEAM ON-SITE DATACENTER BACKUP SOFTWARE
Item 11. Consider Resolution No. 2018-089 authorizing the purchase of outdoor LED
lighting from Graybar.
Parks and Recreation Director Kevin Mitchell recommended approval of the purchase of
outdoor LED lighting for Bear Creek Dog Park in an amount not to exceed $19,911.
RESOLUTION NO. 2018-089
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
OUTDOOR LED LIGHTING THROUGH AN ESTABLISHED
INTERLOCAL AGREEMENT AND PROVIDING AN
EFFECTIVE DATE
Motion was made to approve the consent agenda as presented.
City Council December 4, 2018 Page 4
Motion:
O'Dell
Second:
Slechta
Ayes:
Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays:
None
Approved:
7-0
Item 12. Consider Resolution No. 2018-090 authorizing the purchase of LED fixtures
from Facility Solutions Group for the Library.
Public Works Director Bryan Beck recommended approval of the purchase of LED fixtures
for the children's area in the Library for a total amount not to exceed $77,632.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Slechta
Ayes:
Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays:
None
Approved:
7-0
RESOLUTION NO. 2018-090
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
LED FIXTURES THROUGH AN ESTABLISHED
INTERLOCAL AGREEMENT AND PROVIDING AN
EFFECTIVE DATE
Item 13. Consider the renewal of annual contracts for hot mix asphalt with Austin Asphalt,
JLB Contracting, LLC and Reynolds Asphalt.
Public Works Director Beck recommended approval of the annual contracts for the
purchase of hot mix asphalt for an annual estimated amount of $360,000. Austin Asphalt
shall receive the primary award with JLB Contracting, LLC and Reynolds Asphalt
receiving the secondary awards to ensure availability of materials.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Slechta
Ayes:
Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays:
None
Approved:
7-0
Item 14. Consider the renewal of an annual contract for pavement leveling services with
Nortex Concrete Lift and Stabilization.
City Council December 4, 2018 Page 5
Public Works Director Beck recommends approval of the renewal of the annual contract
for pavement leveling services for an estimated annual amount of $100,000.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Slechta
Ayes:
Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays:
None
Approved:
7-0
Section 15. Consider canceling the Regular City Council meeting scheduled for January
1, 2019.
City Secretary Tara Brooks recommended canceling the Regular City Council meeting
scheduled for January 1, 2019 due to the New Year's holiday.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Slechta
Ayes:
Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays:
None
Approved:
7-0
Item 15. Consider the minutes of the October 16, 2018 Regular City Council meeting.
City Secretary Brooks recommended approval of the minutes as provided.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Slechta
Ayes:
Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays:
None
Approved:
7-0
ADJOURNMENT
Motion was made to adjourn the meeting at 8:13 p.m.
Motion:
Freed
Second:
Coy
Ayes:
Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays:
None
Approved:
7-0
Passed and approved by the City Council of the City of Grapevine, Texas on this the 18th
day of December, 2018.
City Council December 4, 2018 Page 6
APPROVED:
William D. Tate
Mayor
ATTEST:
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Shawna Barnes \Y %_ Pop- V .�, 10
Assistant City Secretary
City Council December 4, 2018 Page 7