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HomeMy WebLinkAboutItem 24 - Minutes STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 4th day of December, 2018 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Rogers Council Member Mike Lease Council Member Chris Coy Council Member Duff O'Dell Council Member Paul Slechta Council Member constituting a quorum, and with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Matthew C.G. Boyle Assistant City Attorney Shawna Barnes Assistant City Secretary Call to Order Mayor Tate called the meeting to order at 7:00 p.m. Item 1. Executive Session Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Consultation with and legal advice from the City Attorney regarding pending litigation (Morrissey, et al. v. Grapevine — Cause No. 348-303736-18), pursuant to Section 551.071, Texas Government Code. B. Real property relative to deliberation to the purchase, exchange, lease, sale or value of real property (City property, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. C. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 7:00 p.m. The closed session ended at 7:15 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551.071, 552.072 or 551.087. City Manager Bruno Rumbelow stated there was no action necessary. NOTE: City Council continued with the Regular portion of the Agenda in open session in the City Council Chambers. Mayor Tate called the regular meeting to order at 7:30 p.m. REGULAR MEETING Item 2. Invocation Council Member Chris Coy delivered the invocation. Item 3. Posting the Colors and the Pledges of Allegiance Boy Scout Troop 905 posted the colors and led the Pledges of Allegiance. Item 4. Citizen Comments There was no one wishing to speak during citizens comments. PRESENTATIONS Item 5. Mayor Tate to recognize members of the Grapevine Fire Department for their life saving skills during two separate incidents at Grapevine Lake. Mayor Tate called upon Fire Chief Darrell Brown to recognize members of the Grapevine Fire Department for their life saving skill during two separate incidents at Grapevine lake this past summer. Item 6. Mayor Tate to recognize Firefighter/Paramedics Tyson Doucet and James Jansen for winning the Clinical Challenge competition at EMS World in Nashville, Tennessee. Fire Chief Brown recognized Firefighter/Paramedics Tyson Doucet and James Jansen for winning the Clinical Challenge competition at EMS World in Nashville, Tennessee. They beat out 37 teams and the Grand Prize for winning this competition is an all-expense paid trip to EMS International Conference, April 26-28 in Madrid, Spain. Item 7. Convention and Visitors Bureau Director to present Convention and Visitors Bureau departmental update. City Council December 4, 2018 Page 2 Convention and Visitors Bureau Director P.W. McCallum and Managing Director of Sales and Marketing Brady Closson outlined the successes in Convention Sales, Leisure Consumer Sales Marketing, and Social Media Marketing. NEW BUSINESS Item 8. Consider Ordinance No. 2018-087 amending Chapter 13 Library of the Grapevine City Code eliminating Library extended use fees and fees for lost cards. Library Director Janis Roberson presented the proposed ordinance change and answered questions from Council. Motion was made to approve Ordinance No. 2018-087 amending Chapter 13 Library of the Grapevine City Code eliminating the extended use fees and fees for lost cards. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 ORDINANCE NO. 2018-087 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AMENDING THE GRAPEVINE CODE OF ORDINANCES BY AMENDING CHAPTER 13 LIBRARY, SECTION 13-3 LIBRARY FINES; REPEALING CONFLICTING ORDINANCES; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF FIVE HUNDRED DOLLARS ($500.00); PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Consent Agenda Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. There were no requests to remove any items from the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 9. Consider the renewal of an annual contract for utility bill printing, mailing and offset printing services with DataProse, Inc. City Council December 4, 2018 Page 3 Chief Financial Officer Greg Jordan recommended approval of the annual contract to establish fixed annual pricing for printing and mailing for the City's customer monthly utility bills for an annual estimated amount of$90,000. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 10. Consider Resolution 2018-088 authorizing the purchase of Veeam on-site datacenter back up software. Chief Technology Officer Tessa Allberg recommended approval of the purchase of datacenter back up software in an amount not to exceed $25,376. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2018-088 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE VEEAM ON-SITE DATACENTER BACKUP SOFTWARE Item 11 . Consider Resolution No. 2018-089 authorizing the purchase of outdoor LED lighting from Graybar. Parks and Recreation Director Kevin Mitchell recommended approval of the purchase of outdoor LED lighting for Bear Creek Dog Park in an amount not to exceed $19,911. RESOLUTION NO. 2018-089 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE OUTDOOR LED LIGHTING THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Motion was made to approve the consent agenda as presented. City Council December 4, 2018 Page 4 Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 12. Consider Resolution No. 2018-090 authorizing the purchase of LED fixtures from Facility Solutions Group for the Library. Public Works Director Bryan Beck recommended approval of the purchase of LED fixtures for the children's area in the Library for a total amount not to exceed $77,632. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2018-090 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE LED FIXTURES THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 13. Consider the renewal of annual contracts for hot mix asphalt with Austin Asphalt, JLB Contracting, LLC and Reynolds Asphalt. Public Works Director Beck recommended approval of the annual contracts for the purchase of hot mix asphalt for an annual estimated amount of$360,000. Austin Asphalt shall receive the primary award with JLB Contracting, LLC and Reynolds Asphalt receiving the secondary awards to ensure availability of materials. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 14. Consider the renewal of an annual contract for pavement leveling services with Nortex Concrete Lift and Stabilization. City Council December 4, 2018 Page 5 Public Works Director Beck recommends approval of the renewal of the annual contract for pavement leveling services for an estimated annual amount of$100,000. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Section 15. Consider canceling the Regular City Council meeting scheduled for January 1, 2019. City Secretary Tara Brooks recommended canceling the Regular City Council meeting scheduled for January 1, 2019 due to the New Year's holiday. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 15. Consider the minutes of the October 16, 2018 Regular City Council meeting. City Secretary Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 ADJOURNMENT Motion was made to adjourn the meeting at 8:13 p.m. Motion: Freed Second: Coy Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 18th day of December, 2018. City Council December 4, 2018 Page 6 APPROVED: William D. Tate Mayor ATTEST: Shawna Barnes Assistant City Secretary City Council December 4, 2018 Page 7