HomeMy WebLinkAboutItem 13 - Main Street ImprovementsMEMO TO:
FROM:
MEETING DATE:
SUBJECT:
RECOMMENDATION:
f3 JV,11
0 511�6 (
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
ROGER NELSON, CITY MANAGER �.
MAY 15, 2001
AWARD OF CONSTRUCTION CONTRACT MAIN STREET
IMPROVEMENTS
City Council consider awarding a construction contract for Main Street Improvements to
Sunmount Corporation in an amount of $2,628,567.75, authorize staff to execute said
contract, and take any necessary action.
FUNDING SOURCE:
Funds are available in the following accounts:
Funding Source
96 GO Bond Interest
99 GO Bond Interest
OOA Cert of Obligation
Misc. GO Bond Interest
00 GO Bonds
TOTAL
Budget
Engineering Fees
Construction
Testing
Contingency
TOTAL
Account
Amount
Award
Percent
178-78369-009
$399,000.00
$383,285.86
13.4%
178-78108-010
$451,000.00
$451,000.00
15.2%
178-78101-013
$999,110.82
$937,202.39
33.7%
$549,498.01
$549,498.01
18.5%
$570,576.89
$307,581.49
19.2%
$2,969,185.72
$2,628,567.75
100.0%
Amount
Award
Percent
$170,617.97
5.7%
$2,628,567.75
$2,628,567.75
88.5%
$20,000.00
.7%
$150,000.00
5.1%
BACKGROUND INFORMATION:
$2,969,185.72 $2,628,567.75 100.0%
This project was publicly bid and bids were opened on May 1, 2001. Two bids were
received with total bid prices as follows:
Sunmount Corporation
J.L. Bertram
$ 2,628,567.75
$ 2,759,173.75
May 15, 2001 (4:18PM)
The two bids exceed the costs that staff and our consultant expected for the project, $2.0
million. However, we have the funding necessary to complete the project at the
$2,628,567.75 bid price.
All construction activities on Main Street are to take place between Main Street Days and
Grapefest. The intensive job of the asphalt replacement will take 22 days. During the 22
day timeframe, two lanes of traffic (one in each direction) will be provided with no parking
on Main Street since the parking spaces will be used as travel lanes. The landscaping
along Main Street is to take place at the end of 2001 or early 2002.
The Main Street project involves multiple conditions imposed on the contractor by the City
that affected the bid price. They are:
Water Line Work construction at night
• Irrigation System Work construction at night
• Electric Line Work construction at night
• Traffic Signal Work construction at night
Drainage System Work construction at night
• Pavement removal, subgrade preparation and asphalt paving construction completed
in 22 consecutive days
• Two lanes of traffic maintained at all time during the day
• Parking removed on Main Street only during the 22 consecutive days of paving
reconstruction.
Additional facts impacting costs are:
There is currently a truckers semi -strike in place in the metroplex due to the
overwhelming demand for trucking services. The demand is so great that truckers are
only willing to work normal construction hours on Mondays thru Fridays. Very few
deliveries are made during off -hours or on weekends and they are sporadic. An
example of this shortage is the Opryland Hotel site where some of the truckers hauling
dirt from the site have been recruited from as far away as the Valley.
• Sand and Gravel Pit stockpiles are running low, reflecting the frenzied pace of
construction during this recent dry period and are expected to remain limited as we
enter the dry construction season. There are also rumblings of a potential cement
shortage as the construction period progresses this summer.
May 15, 2001 (4:46PM)
The contractors across the metroplex have all experienced scheduling problems this
spring due to the rain. The weather has thrown all of them behind schedule on their
existing projects and leaves little in resources that they can commit to this project. This
situation is evident from the lack of bids received and the premium proposed in the bids
to cover the added costs of hiring additional crews and renting additional equipment.
All of these elements have contributed to the high cost reflected in the two bids received.
The Main Street Project is an important project to the City of Grapevine for a variety of
reasons.
• It will eliminate the steep crown in the pavement cross slope, will provide improved
access to parked cars along the curb and will provide improved safety for pedestrians,
especially the elderly, crossing the roadway.
The project also includes a significant beautification element for Main Street with
lighting modifications and additions, landscaping, irrigation, banner poles and trees.
In addition to these elements, the project has added significant elements to enhance
the festivals held annually on Main Street. The project includes water and electric
power facilities to be placed down the center of the roadway. At numerous locations
down the centerline of the street, underground vaults will be installed upon which
vertical pedestals can be attached for festival events. These pedestals will provide
above ground electric power and water connections for the vendors down the center
of the street. This eliminates the mass of extension cords and water hoses
crisscrossing the vendor's areas and the main walkways for the pedestrians and
provides a much safer and more appealing festival setting.
The project is supported by the Main Street merchants and has been long awaited. They
have resigned themselves to the inconvenience that they will have to endure are anxious
for the work to begin. This project, with its special elements for the beautification of the
Main street corridor and the festivals, should provide the City with a high quality facility for
the next 20 years with only routine maintenance needs.
Staff recommends approval.
JLH/Ig
oAagenda\05/15/01\M Main Street Award.doc
May 15, 2001 (4:46PM)