HomeMy WebLinkAboutItem 05 - Janitorial Services and Litter Control ITEM #5
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: MARCH 5, 2013
SUBJECT: APPROVAL TO RENEW AN ANNUAL CONTRACT RFB #357-
2 11 FOR JANITORIAL SERVICES AND LITTER CONTROL
FOR VARIOUS PARKS AND RECREATION PARK FACILITIES
RECOMMENDATION:
City Council to consider approval to renew an annual contract RF13 #357-2011 for
scheduled janitorial services and litter control with Regent Services for various parks and
recreation facilities.
FUNDING SOURCE:
Funds are available in account 100-44540-312-3, (General Fund/Professional
Services/Park Maintenance), 119-44540-312-9, (General Fund/Professional
Services/Lake Parks) and 115-44540-350-05 (Convention and Visitors Bureau Fund/
Convention & Visitors Bureau/Festivals) in the estimated amount of$266,000.
BACKGROUND:
Bids were taken in accordance with Local Government Code Chapter 252, Subchapter
B, Section 252.021 (a) and Section 252.041 (a). The bid advertisement was posted in
the Fort Worth Star Telegram on January 20, 2011 and January 27, 2011. The bid was
opened publicly on February 11, 2011.
The purpose of this bid was to establish annual fixed pricing contract for janitorial and
litter services to be performed at various parks, medians, right-of-ways, facilities, open
spaces and athletic complexes within the City of Grapevine.
Along with the bid advertisement, staff sent out bid notifications to 71 vendors and
issued bids to 11 vendors. An evaluation committee independently evaluated the four
best value bids that were received. Each committee member evaluated the bid based
on the following criteria, operational plan, or history/references, and equipment/
vehicles. Purchasing evaluated the pricing. The committee and Purchasing determined
that Regent Services submitted the best value bid fort City.
February 27, 2013 (1:57:24 PM)
ITEM #5
The bid specifications allowed for an initial one-year contract with four, one-year options
to renew. If approved, this would be the second renewal of the four available. Regent
Services has provided this service in the past with satisfactory results and has agreed to
renew the service with no increase in pricing.
to recommends approval.
MH/LW
February 27, 2013 (1:57:24 PM)