HomeMy WebLinkAboutItem 13 - CDBGMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: FEBRUARY 5, 2019
SUBJECT: APPROVAL OF A RESOLUTION FOR THE CONSTRUCTION
CONTRACT AWARD OF THE 44TH YEAR COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM
RECOMMENDATION: City Council to consider a resolution approving the Tarrant County
contract with McClendon Construction Co., Inc. for the 44th Year
Community Development Block Grant street reconstruction project.
FUNDING SOURCE: Upon approval, funds will be available in the Capital Projects Street Fund
178 for an estimated amount of $85,647.70.
BACKGROUND: The scope of the project is the reconstruction of the 500 block of South
Dooley Street (from Franklin to College Streets) including new curb and
gutter, concrete paving, sidewalks on both sides of the road, handicap
ramps, and driveway approaches.
The roadway reconstruction project is located in the Original Town of
Grapevine, CDBG Target Area designated as census tract 1137.05 Block
Group 4, in the Housing and Urban Development (HUD) Low/Moderate
Income Survey Data (LMISD).
These improvements will contribute to the upgrade of the areas by
providing an improved travel surface for motorists and pedestrians in the
neighborhood.
On February 20, 2018, Council held a Public Hearing for the project. At
that time, construction cost was estimated at $375,000.
Bids were received and opened on January 9, 2019. There was a total of
five bidders on this project. The bids were as follows:
McClendon Construction Co., Inc. $264,907.50
Cam -Crete Contracting, Inc. $318,633.50
Pavecon Public Works LP $361,824.82
Rebcon, Inc. $364,025.00
2 L Construction, LLC $404,105.00
Bids have been reviewed and references checked. The Engineer of
Record and City staff recommend Council award the contract to
McClendon Construction Co., Inc. in an amount estimated at $264,907.50.
Tarrant County manages the CDBG program and will provide construction
management and process payments from the McClendon Construction
Co., Inc. for the project. Per our existing agreement, Tarrant County will
fund all the engineering and the bulk of the construction cost leaving a
City obligation of $43,262.50.
The application process requires that the following statement be included
in the memo. "The City shall be responsible for all costs of the 44th Year
CDBG project that exceeds the amount of the grant fund."
As such, funds in the amount of $42,385.20 (16%) are being requested for
construction related services. This includes 10% for construction
contingencies, 4% for inspection, and 2% for materials testing for a total
obligation of $85,647.70.
Funds are available in the Capital Projects Street Fund
Staff recommends approval
RESOLUTION NO. 2019-007
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, APPROVING THE 44th YEAR
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
PROJECT CONTRACTOR, CONTRACT PRICE AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, on February 20, 2018, the City Council of the City of Grapevine,
Texas conducted a public hearing related to the proposed 44th year Community
Development Block Grant Program (CDBG); and
WHEREAS, On February 20, 2018, the City Council of the City of Grapevine,
Texas approved the 44th year CDBG program for the reconstruction of the 500 block of
South Dooley Street (from Franklin to College Streets); and
WHEREAS, Tarrant County, Texas solicited bids for the 44th year CDBG
program; and
WHEREAS, the City of Grapevine City Council is approving the hiring of
McClendon Construction Co., Inc. as the low bidder for the 44th Year CDBG Project;
and
WHEREAS, The City of Grapevine is approving the bid amount of $264,907.50
submitted by McClendon Construction Co., Inc. plus a project contingency in the
amount of $42,385.20 for the 44th Year CDBG Project; and
WHEREAS, The City of Grapevine commits up to an amount of $90,000 toward
construction of the 44th Year CDBG Project; and
WHEREAS, The City of Grapevine accepts the construction time on the project
will be ninety (90) calendar days to substantial completion; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
resolution have been met, including but not limited to the Open Meetings Act; and
WHEREAS, the City Council deems the adoption of this resolution to be in the
best interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine, Texas, approves the
terms as set forth above concerning the 44th Year CDBG Project to be submitted to the
Tarrant County Community Development Division for approval by the Tarrant County
Commissioner's Court.
Section 3. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 5th day of February 2019.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
APPROVED AS TO FORM:
City Attorney
Resolution No. 2019-007 2
44th YR CDBG: 500 block South Dooley Street (Franklin to College Streets)
New Curb & Gutter, Asphalt Paving, Sidewalks, Handicap Ramps & Driveway Approaches
1/21/2019
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