HomeMy WebLinkAbout2019-02-05 Regular MeetingCITY OF GRAPEVINE, TEXAS
REGULAR CITY COUNCIL MEETING AGENDA
TUESDAY, FEBRUARY 5, 2019
GRAPEVINE CITY HALL, SECOND FLOOR
200 SOUTH MAIN STREET
GRAPEVINE, TEXAS
6:00 p.m. Dinner - City Council Conference Room
6:30 p.m. Call to Order of City Council Meeting - City Council Chambers
6:30 p.m. Executive Session - City Council Conference Room
7:30 p.m. Regular Meeting - City Council Chambers
CALL TO ORDER: 6:30 p.m. - City Council Chambers
EXECUTIVE SESSION:
1. City Council to recess to the City Council Conference Room to conduct a closed
session relative to:
A. Consultation with and legal advice from the City Attorney regarding pending
litigation (Morrissey, et al. v. Grapevine – Cause No. 348-303736-18),
pursuant to Section 551.071, Texas Government Code.
B. Real property relative to deliberation to the purchase, exchange, lease, sale
or value of real property (City property, Public Works, and the 185 acres)
pursuant to Section 551.072, Texas Government Code.
C. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
City Council to reconvene in open session in the City Council Chambers and take
any necessary action relative to items discussed in Executive Session.
REGULAR MEETING: 7:30 p.m. - City Council Chambers
2. Invocation: Council Member Duff O’Dell
3. Posting of the Colors and Pledges of Allegiance: Boy Scout Troop 905
City Council February 5, 2019 Page 2
CITIZEN COMMENTS
4. Any person who is not scheduled on the agenda may address the City Council
under Citizen Comments by completing a Citizen Appearance Request form with
the City Secretary. In accordance with the Texas Open Meetings Act, the City
Council is restricted in discussing or taking action during Citizen Comments.
PUBLIC HEARING AND RELATED ITEMS
5. City Council to conduct a public hearing relative to the adoption of the Youth
Programs Standards of Care.
6. Consider Ordinance No. 2019-002 adopting the Youth Programs Standards of
Care by amending the Code of Ordinances Section 16-19 and take any necessary
action.
PRESENTATIONS
7. Parks Director to present gateway signage for Northwest Highway and State
Highway 114.
8. Human Resources Director to present Human Resources Department update.
NEW BUSINESS
9. Consider Ordinance No. 2019-003 amending the Master Thoroughfare Plan, as
amended in its entirety by Ordinance No. 2004-78, to reflect modifications in
proposed cross-sections, roadway classifications and alignments, and take any
necessary action.
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and will be acted upon as
one business item. Any member of the City Council or member of the audience may
request that an item be withdrawn from the consent agenda and placed before the City
Council for full discussion. Approval of the consent agenda authorizes the City Manager,
or his designee, to implement each item in accordance with Staff recommendations.
10. Consider the mid-year appointment of Chuck Pacioni to the Convention and
Visitor’s Board. Council Member Sharron Rogers recommends approval.
11. Consider Resolution No. 2019-005 authorizing the purchase of synthetic turf for
Oak Grove Softball Park from Geo Surfaces. Parks and Recreation Director
recommends approval.
City Council February 5, 2019 Page 3
12. Consider Resolution No. 2019-006 authorizing the purchase of exercise
equipment for The REC from Team Marathon Fitness. Parks and Recreation
Director recommends approval.
13. Consider Resolution No. 2019-007 approving the Tarrant County contract with
McClendon Construction Co., Inc. for the 44th Year Community Development
Block Grant (CDBG) street reconstruction project. Public Works Director
recommends approval.
14. Consider Resolution No. 2019-008 authorizing the purchase of two compact
track loaders from Holt Texas. Public Works Director recommends approval.
15. Consider Amendment No. 1 for the addition of environmental design work
associated with the HSIP traffic signal improvements project. Public Works
Director recommends approval.
16. Consider Resolution No. 2019-009 calling the 2019 City Officers Election to be held
on Saturday, May 4, 2019, designating the polling place and, if necessary, a run-off
election to be held on June 8, 2019.
17. Consider the minutes of the January 15, 2019 Regular City Council meeting. City
Secretary recommends approval.
Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001
et seq, one or more of the above items may be considered in Executive Session closed
to the public. Any decision held on such matter will be taken or conducted in open session
following conclusion of the executive session.
ADJOURNMENT
In accordance with the Open Meetings Law, Texas Government Code, Chapter 551,
I hereby certify that the above agenda was posted on the official bulletin boards at
Grapevine City Hall, 200 South Main Street and on the City’s website on February 1, 2019
by 5:00 p.m.
____________________
Tara Brooks
City Secretary
If you plan to attend this public meeting and you have a disability that requires special
arrangements at the meeting, please contact the City Secretary’s Office at 817.410.3182
at least 24 hours in advance of the meeting. Reasonable accommodations will be made
to assist your needs.
STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Regular Session on this the 5th
day of February, 2019 in the City Council Chambers, Second Floor, 200 South Main
Street, with the following members present:
William D. Tate
Darlene Freed
Sharron Rogers
Mike Lease
Chris Coy
Duff O'Dell
Paul Slechta
Mayor
Mayor Pro Tem
Council Member
Council Member
Council Member
Council Member
Council Member
constituting a quorum, and with the following members of the City Staff:
Bruno Rumbelow
Jennifer Hibbs
John F. Boyle, Jr.
Matthew C.G. Boyle
Tara Brooks
Call to Order
City Manager
Assistant City Manager
City Attorney
Assistant City Attorney
City Secretary
Mayor Tate called the meeting to order at 6:31 p.m.
Item 1. Executive Session
Mayor Tate announced the City Council would recess to the City Council Conference
Room to conduct a closed session regarding:
A. Consultation with and legal advice from the City Attorney regarding pending
litigation (Morrissey, et al. v. Grapevine — Cause No. 348-303736-18),
pursuant to Section 551.071, Texas Government Code.
B. Real property relative to deliberation to the purchase, exchange, lease, sale
or value of real property (City property, Public Works, and the 185 acres)
pursuant to Section 551.072, Texas Government Code.
C. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
The City Council recessed to the City Council Conference Room and began the closed
session at 6:34 p.m. The closed session ended at 7:23 p.m.
Mayor Tate left the closed session at 6:50 p.m. during the discussions relative to Section
551.072 and filed an Affidavit of Conflict of Interest with the City Secretary.
Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there
was any action necessary relative to Sections 551.071 or 551.087.
City Manager Bruno Rumbelow requested Council approve the Harvest Hall Economic
Development Agreement, the Grapevine Main Management Agreement, and the First
Amendment to the Development Services Agreement for Grapevine Main and authorize
the City Manager to execute same and all associated documents and to take all other
necessary action.
Motion was made to approve the Harvest Hall Economic Development Agreement, the
Grapevine Main Management Agreement, and the First Amendment to the Development
Services Agreement for Grapevine Main and authorize the City Manager to execute same
and all associated documents and to take all other necessary action.
Motion: O'Dell
Second: Slechta
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
Mayor Pro Tem Freed asked if there was any action relative to Section 551.072.
City Manager Rumbelow requested approval of the acquisition of 619 Church Street
consistent with the terms discussed in Executive Session and authorize the City Manager
to execute all necessary documents and to take all other necessary action.
Motion was made to approve the acquisition of 619 Church Street consistent with the
terms discussed in Executive Session and authorize the City Manager to execute all
necessary documents and to take all other necessary action.
Motion: Lease
Second: Rogers
Ayes: Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Abstains: Tate
Approved: 6-0-1
NOTE: City Council continued with the Regular portion of the Agenda in open session in
the City Council Chambers.
Mayor Tate called the regular meeting to order at 7:32 p.m.
City Council February 5, 2019 Page 2
REGULAR MEETING
Item 2. Invocation
Council Member Duff O'Dell delivered the invocation.
Item 3. Posting the Colors and the Pledges of Allegiance
Boy Scout Troop 905 posted the colors and led the Pledges of Allegiance.
Item 4. Citizen Comments
There was no one wishing to speak during citizens comments.
PUBLIC HEARING AND RELATED ITEMS
Item 5. City Council to conduct a public hearing relative to the adoption of the Youth
Programs Standards of Care.
Mayor Tate opened the public hearing.
Parks and Recreation Director Kevin Mitchell presented this item in conjunction with Item
6. The Youth Programs Standards of Care will provide basic child care regulations for
day camp activities operated by the City of Grapevine Parks and Recreation Department,
allowing the department to qualify for an exemption from the requirements of the Texas
Child Care Standards and Regulations within the Texas Human Resources Code. Last
year, the City had over 2,000 children enrolled in the summer camps and had over 11,000
children attend The Rec's drop off area.
No one spoke during the public hearing.
Motion was made to close the public hearing.
Motion:
Lease
Second:
Slechta
Ayes:
Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays:
None
Approved:
7-0
Item 6. Consider Ordinance No. 2019-002 adopting the Youth Programs Standards of
Care by amending the Code of Ordinances Section 16-19 and take any necessary action.
Parks and Recreation Director Mitchell presented this item in conjunction with Item 5.
Motion was made to approve Ordinance No. 2019-002 adopting the Youth Programs
Standards of Care.
Motion: Coy
Second: Freed
City Council February 5, 2019 Page 3
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
ORDINANCE NO. 2019-002
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AMENDING THE GRAPEVINE CODE
OF ORDINANCES BY ADDING SECTION 16-19,
ADOPTING THE YOUTH PROGRAMS STANDARDS OF
CARE, CITY OF GRAPEVINE, TEXAS; PROVIDING FOR
SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE
PRESENTATIONS
Item 7. Parks Director to present gateway signage for Northwest Highway and State
Highway 114.
Parks and Recreation Director Mitchell presented the proposed sign for the corner of
Northwest Highway and State Highway 114 and answered questions from Council.
Council discussed this item.
Item 8. Human Resources Director to present Human Resources Department update.
Human Resources Director Rachel Huitt and Assistant Human Resources Director
Stephanie Jenkins presented the Human Resources' accomplishments for Fiscal 2018
and their planned projects for 2019.
NEW BUSINESS
Item 9. Consider Ordinance No. 2019-003 amending the Master Thoroughfare Plan, as
amended in its entirety by Ordinance No. 2004-78, to reflect modifications in proposed
cross-sections, roadway classifications and alignments, and take any necessary action.
Public Works Director Bryan Beck presented the proposed changes to the Master
Thoroughfare Plan and answered Council's questions.
Council discussed this item. Following the discussion City Manager Rumbelow requested
Council table this item to allow for a public comments on the proposed changes.
Motion was made to table Ordinance No. 2019-003 amending the Master Thoroughfare
Plan.
Motion: Lease
Second: Rogers
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
City Council February 5, 2019 Page 4
Nays: None
Approved: 7-0
Consent Agenda
Consent items are deemed to need little Council deliberation and were acted upon as one
business item. Any member of the City Council or member of the audience may request
that an item be withdrawn from the consent agenda and placed before the City Council
for full discussion.
Council Member Rogers requested Item 13 be removed from the consent agenda.
Council considered this item following consideration of the remaining consent agenda
items.
Approval of the consent agenda authorizes the City Manager, or his designee, to
implement each item in accordance with Staff recommendations.
Item 10. Consider the mid -year appointment of Chuck Pacioni to the Convention and
Visitor's Board.
Council Member Sharron Rogers recommended appointing Chuck Pacioni to serve as
the representative from a hotel with over 500 rooms on the Convention and Visitor's
Bureau Board to complete an unexpired term.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Freed
Ayes:
Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays:
None
Approved:
7-0
Item 11. Consider Resolution No. 2019-005 authorizing the purchase of synthetic turf
for Oak Grove Softball Park from Geo Surfaces.
Parks and Recreation Director Mitchell recommended approval of the resolution
authorizing the purchase of synthetic turf for a total amount not to exceed $73,890. The
turf will be installed in multiple common areas, public art, bullpens and batting cages at
the Oak Grove Softball Park.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Freed
Ayes:
Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays:
None
Approved:
7-0
City Council February 5, 2019 Page 5
RESOLUTION NO. 2019-005
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
SYNTHETIC TURF THROUGH AN ESTABLISHED
INTERLOCAL AGREEMENT AND PROVIDING AN
EFFECTIVE DATE
Item 12. Consider Resolution No. 2019-006 authorizing the purchase of exercise
equipment for The REC from Team Marathon Fitness.
Parks and Recreation Director Mitchell recommended approval of the resolution
authorizing the purchase of exercise equipment as part of the annual equipment
replacement in a total amount not to exceed $93,731.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Freed
Ayes:
Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays:
None
Approved:
7-0
RESOLUTION NO. 2019-006
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
EXERCISE EQUIPMENT THROUGH AN ESTABLISHED
INTERLOCAL AGREEMENT AND PROVIDING AN
EFFECTIVE DATE
Item 14. Consider Resolution No. 2019-008 authorizing the purchase of two com
track loaders from Holt Texas.
Public Works Director Beck recommended approval of the resolution authorizing the
purchase of two track loaders for a total amount not to exceed $205,681.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Freed
Ayes:
Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays:
None
Approved:
7-0
City Council February 5, 2019 Page 6
RESOLUTION NO. 2019-008
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
TWO COMPACT TRACK LOADERS THROUGH AN
ESTABLISHED INTERLOCAL AGREEMENT AND
PROVIDING AN EFFECTIVE DATE
Item 15. Consider Amendment No. 1 for the addition of environmental design work
associated with the HSIP traffic signal improvements project.
Public Works Director Beck recommended approval of the amendment to the agreement
for the HSIP traffic signal improvements project for an amount not to exceed $26,000.
This amendment to the agreement with Lee Engineering will allow for additional
environmental design work.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Freed
Ayes:
Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays:
None
Approved:
7-0
Item 16. Consider Resolution No. 2019-009 calling the 2019 City Officers Election to be
held on Saturday, May 4, 2019, designating the polling
place and, if necessary, a run-off
election to be held on June 8, 2019.
City Secretary Tara Brooks recommended approval of the resolution calling the 2019 City
Officers Election to elect members to Council, Place 3 and Council, Place 4.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Freed
Ayes:
Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays:
None
Approved:
7-0
RESOLUTION NO. 2019-009
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, PROVIDING FOR THE 2019
GENERAL ELECTION TO BE HELD ON MAY 4, 2019;
DETERMINING THE POLLING PLACE; PROVIDING
SPECIFIC INSTRUCTIONS FOR THE CONDUCTING OF
SAID ELECTION; REPEALING INCONSISTENT
RESOLUTIONS AND PROVIDING AN EFFECTIVE DATE
City Council February 5, 2019 Page 7
Item 17. Consider the minutes of the January 15, 2019 Reaular Citv Council meetina.
City Secretary Brooks recommended approval of the minutes as provided.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Freed
Ayes:
Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays:
None
Approved:
7-0
Item 13. Consider Resolution No. 2019-007 approving the Tarrant County contract with
McClendon Construction Co., Inc. for the 44th Year Community Development Block Grant
(CDBG) street reconstruction oroiect.
Public Works Director Beck answered questions from Council. This item approves the
contract with McClendon Construction Co, Inc. for the 44th Year Community
Development Block Grant project for an estimated amount of $85,647.70. The project
will include the reconstruction of the 500 block of South Dooley Street (from Franklin to
College Streets) including new curb and gutter, concrete paving, sidewalks on both sides
of the road, handicap ramps, and driveway approaches.
Motion was made to approve Resolution No. 2019-007 approving the Tarrant County
contract with McClendon Construction Co., Inc.
Motion: Rogers
Second: Coy
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
RESOLUTION NO. 2019-007
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, APPROVING THE 44th YEAR
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
PROJECT CONTRACTOR, CONTRACT PRICE AND
PROVIDING AN EFFECTIVE DATE
ADJOURNMENT
Motion was made to adjourn the meeting at 8:18 p.m.
Motion:
Slechta
Second:
Coy
Ayes:
Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays:
None
Approved:
7-0
City Council February 5, 2019 Page 8
Passed and approved by the City Council of the City of Grapevine, Texas on this the 19th
day of February, 2019.
APPROVED:
William D. Tate
Mayor
ATTEST:
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Tara Brooks LU I + x
City Secretary
City Council February 5, 2019 Page 9