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HomeMy WebLinkAboutItem 16 - Gym FlooringMEMOTO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: BRUNO RUMBELOW, CITY MANAGER MEETING DATE: FEBRUARY 19, 2019 SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE AND INSTALLATION OF NEW GYM FLOORING RECOMMENDATION: City Council to consider a resolution authorizing the purchase and installation of new gym flooring at The REC from Ponder Company, Inc. for the Parks and Recreation Department. FUNDING SOURCE: Funds for this purchase are currently available in account 174-74004-118- 002 (The REC Repairs & Maintenance) for a total amount not to exceed $90,021. BACKGROUND: This purchase is for the replacement of the south gym wood floor. This wood floor is over 20 years old and there are broken and cracked planks causing some safety concerns. This purchase will be made in accordance with an existing interlocal agreement with The Local Government Purchasing Cooperative (BuyBoard) as allowed by Texas Local Government Code, Chapter 271 and Texas Government Code, Chapter 791. Bids were taken by the Cooperative and a contract was awarded to Ponder Company, Inc. The Facility Services and Purchasing staff reviewed the contract for departmental specification compliance and pricing and determined that the contract would best meet the needs of the City. Staff recommends approval CH/LW RESOLUTION NO. 2019-014 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE FOR THE PURCHASE AND INSTALLATION OF NEW GYM FLOORING AT THE REC THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City of Grapevine, Texas is a local government in the State of Texas and as such is empowered by the Texas Local Government Code, Chapter 271 and Texas Government Code, Chapter 791 to enter into an interlocal agreement with other qualified agencies in the State of Texas; and WHEREAS, The Local Government Purchasing Cooperative (BuyBoard) is a qualified purchasing cooperative program as authorized by Texas Local Government Code, Chapter 271 and Texas Government Code, Chapter 791; and WHEREAS, the City of Grapevine, Texas has established an interlocal agreement with The Local Government Purchasing Cooperative (BuyBoard) and wishes to utilize established contracts meeting all State of Texas bidding requirements; and WHEREAS, The Local Government Purchasing Cooperative (BuyBoard) has an established contract No. 560-18 for Indoor and Outdoor and Sports Surfaces, Repair and Renovation, and Gym Floor Refurnishing with Ponder, Company, Inc.; and WHEREAS, the City of Grapevine, Texas has a need to purchase and install new gym flooring at The REC; and WHEREAS, all constitutional and statutory prerequisites for the approval of this resolution have been met, including but not limited to the Open Meetings Act; and WHEREAS, the City Council deems the adoption of this resolution to be in the best interests of the health, safety, and welfare of the public. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS: Section 1. That all matters stated hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. Section 2. That the City Council of the City of Grapevine authorizes the purchase and installation of new gym flooring at The REC from Ponder Company, Inc. through an interlocal agreement with The Local Government Purchasing Cooperative (BuyBoard) for an amount not to exceed $90,021. Section 3. That the City Manager or his designee is authorized to take all steps necessary to consummate the purchase and installation of said new gym flooring. Section 4. That this resolution shall take effect from and after the date of its passage. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 19th day of February, 2019. APPROVED: William D. Tate Mayor ATTEST: Tara Brooks City Secretary APPROVED AS TO FORM: City Attorney Resolution No. 2019-014 2