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Home My WebLink AboutItem 10 - Cotton Belt Trail CorridorMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: BRUNO RUMBELOW, CITY MANAGER MEETING DATE: FEBRUARY 19, 2019 SUBJECT: APPROVAL OF 2019 NCTCOG CALL FOR PROJECTS: TRANSPORTATION ALTERNATIVES SET-ASIDE PROGRAM RECOMMENDATION: City Council consider approval of a resolution authorizing the City Manager to submit the Cotton Belt Trail Corridor project in response to the 2019 NCTCOG Transportation Alternatives Set -Aside Program and ordinance appropriating funds. FUNDING SOURCE: Upon approval of the attached appropriation ordinance, funds will be available in the Quality of Life Fund. BACKGROUND: On December 17, 2019, the North Central Texas Council of Governments (NCTCOG) issued a call for projects for the Transportation Alternatives Set -Aside Program. Projects eligible for this program include on and off road pedestrian and bicycle facilities. A local match of at least 20% is required for all project submittals. Project applications are due to NCTCOG by Friday, March 1, 2019. Staff is proposing to submit one individual project application for two segments of the Cotton Belt Trail Corridor in the City of Grapevine (see attached exhibit). The Cotton Belt Trail Section 1 (CBT1), which is 0.25 miles in length, follows the TEXRail line from Texan Trail east to the DFW Cotton Belt Through Station including the bridge over Texan Trail. In this section, Grapevine would be responsible for design, environmental clearance, and construction costs. These costs are estimated at $1,800,000. Cotton Belt Trail Section 2 (CBT2), which is 1.86 miles in length, is along the DART Cotton Belt rail line from the DFW North Station to Coppell city limits via the proposed DFW Through Station. Grapevine would only be responsible for the construction costs of this section of trail as the design and environmental clearances have been secured by DART. Staff expects that, if awarded, this segment of the project funding would be assigned directly to DART by the NCTCOG and constructed by DART. Estimated construction costs are $1,600,000. Funding necessary for both trail sections is estimated to be $3.4 million. There is approximately $2,700,000 in the Transportation Alternatives Set - Aside Program funds available for the western sub -region. Staff is recommending the City Council authorize the attached resolution of local funding support in the amount of $680,000 (20% local match). In addition, staff is requesting $340,000 for design and construction contingencies above the required local match. The additional $340,000 will make our application more competitive and allow us to advance the design outside the federal procurement processes. The total City funding would be $1,020,000. This proposal is similar to how the City is advancing the current Dallas Road/Cotton Belt Trail project. Staff believes the regional significance of the Cotton Belt Trail will make our application highly competitive. In addition, we understand from the NCTCOG staff that other neighboring communities to the east along the corridor are seeking similar funding to close the remaining funding gaps in the 26 -mile trail from other funding sources. Lastly, staff would expect the construction of the trail at a later time in an active passenger rail corridor to be 25-50% higher. Staff recommends approval RESOLUTION NO. 2019-010 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE,TEXAS,AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO SUBMIT A TRANSPORTATION ALTERNATIVES PROJECT APPLICATION FOR THE COTTON BELT TRAIL SECTION 1 AND SECTION 2 PROJECT TO NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City of Grapevine intends to submit a Transportation Alternatives Project application for the Cotton Belt Trail Section 1 and Section 2 project to the North Central Texas Council of Governments prior to the March 01 , 2019 deadline; and, and WHEREAS, the Regional Transportation Council, comprised primarily of local elected officials, is the regional transportation policy board associated with the North Central Texas Council of Governments and the regional forum for cooperative decisions on transportation; and, WHEREAS, the Regional Transportation Council will award funding on June 13, 2019 for active transportation projects through the Transportation Alternatives Set-Aside Program Call for Projects; and, WHEREAS, the Regional Transportation Council requires the submittal of a resolution as part of the Transportation Alternatives Set-Aside Program Call for Projects application submission. WHEREAS, all constitutional and statutory prerequisites for the approval of this resolution have been met, including but not limited to the Open Meetings Act; and WHEREAS, the City Council deems the adoption of this resolution to be in the best interests of the health, safety, and welfare of the public. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS: Section 1 . That all matters stated hereinabove are found to be true and correct and are incorporated herein as if copied in their entirety. Section 2. The City of Grapevine supports the Cotton Belt Trail Section 1 and 2 as applied for in the 2019 Transportation Alternatives Set-Aside Program Call for Projects application. Section 3. The City of Grapevine will serve as the public sponsor and lead project contact on this project. The City of Grapevine agrees to designate a single point of contact for the project. Section 4. The City of Grapevine commits to fund or pass through funds from other sources for a minimum local cash match of 20% of the total project cost. Section 5. The City of Grapevine confirms that City of Grapevine, not the Regional Transportation Council, will be responsible for any cost overruns. Section 6. The City of Grapevine understands and acknowledges that all awarded funding is provided on a reimbursement basis. Section 7. The City of Grapevine confirms the project timeline is realistic and commits that if the project is selected for funding, an agreement will be executed within one year of selection and the project will advance to construction within three years from the date of selection. Section 8. That this resolution shall take effect from and after the date of its passage PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 19th day of February, 2019. APPROVED: William D. Tate Mayor ATTEST: Tara Brooks City Secretary APPROVED AS TO FORM: City Attorney Resolution No. 2019-010 2 ORDINANCE NO. 2019-009 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS APPROPRIATING $1 ,020,000 IN THE QUALITY OF LIFE FUND FOR THE LOCAL MATCH OF THE COTTON BELT TRAIL CORRIDOR PROJECT; AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City of Grapevine desires to appropriate funds for the local match of the Cotton Belt Trail Corridor project in Grapevine; and WHEREAS, funding of $1 ,020,000 is available in the Quality of Life fund; and WHEREAS, all constitutional and statutory prerequisites for the approval of this ordinance have been met, including but not limited to the Open Meetings Act; and WHEREAS, the City Council deems the adoption of this ordinance is in the best interests of the health, safety, and welfare of the public. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS: Section 1 . That all matters stated herein above are true and correct and are incorporated herein by reference, as if copied in their entirety. Section 2. That the City Council hereby approves the use of funds from the Quality of Life Fund. Section 3. That the City Council hereby appropriates $1 ,020,000 in the Quality of Life Fund for the local match and construction of the Cotton Belt Trail Corridor project; Section 4. The fact that the present ordinances and regulations of the City of Grapevine, Texas are inadequate to properly safeguard the health, safety, morals, peace and general welfare of the public creates an emergency which requires that this ordinance become effective from and after the date of its passage, and it is accordingly so ordained. Section 5. That this ordinance shall take effect immediately upon passage by the City Council of the City of Grapevine, Texas. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 19th day of February 2019. APPROVED: William D. Tate Mayor ATTEST: Tara Brooks City Secretary APPROVED AS TO FORM: City Attorney Ordinance No. 2019-009 2 ■ t y ilk f, y �+11, � F �•may, 1k .-n,.7 PIT r r r r r r f J dittllr '.�, n, riC• y n. CBT 2 •L i4.77:.#. U -1VM0L+:W LLI J v s �-- CB Y LL 4f 04 ell 00 µ \ \\ f'f344 40 X1.1 Z uJ -44 PP t POP 14. J Q COTTON ELT TRAIL ~ 0 400' 800' 1600' SECTION 1 & SECTION 2 GRAPENANE. TE}C m GRAPHIC SCALE IN FEET City of Grapevine z SCACE.' 1"— 800' Public Works Department p P.O"BOX 76099 PH 817.410-3155 O U