HomeMy WebLinkAbout2019-03-05 Regular Meeting * CITY OF GRAPEVINE, TEXAS
GEAR 'VINE, REGULAR CITY COUNCIL MEETING AGENDA
T E, x e s TUESDAY, MARCH 5, 2019
GRAPEVINE CITY HALL, SECOND FLOOR
200 SOUTH MAIN STREET
GRAPEVINE, TEXAS
6:30 p.m. Dinner - City Council Conference Room
7:00 p.m. Call to Order of City Council Meeting - City Council Chambers
7:00 p.m. Executive Session - City Council Conference Room
7:30 p.m. Regular Meeting - City Council Chambers
CALL TO ORDER: 7:00 p.m. - City Council Chambers
EXECUTIVE SESSION:
1 . City Council to recess to the City Council Conference Room to conduct a closed
session relative to:
A. Consultation with and legal advice from the City Attorney regarding pending
litigation (Morrissey, et al. v. Grapevine — Cause No. 348-303736-18),
pursuant to Section 551 .071 , Texas Government Code.
B. Real property relative to deliberation to the purchase, exchange, lease, sale
or value of real property (City property, Public Works, and the 185 acres)
pursuant to Section 551 .072, Texas Government Code.
C. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551 .087, Texas
Government Code.
City Council to reconvene in open session in the City Council Chambers and take
any necessary action relative to items discussed in Executive Session.
REGULAR MEETING: 7:30 p.m. - City Council Chambers
2. Invocation: Council Member Paul Slechta
3. Posting of the Colors and Pledges of Allegiance: Troop 928
CITIZEN COMMENTS
4. Any person who is not scheduled on the agenda may address the City Council
under Citizen Comments by completing a Citizen Appearance Request form with
the City Secretary. In accordance with the Texas Open Meetings Act, the City
Council is restricted in discussing or taking action during Citizen Comments.
PUBLIC HEARINGS AND RELATED ITEMS
5. Conduct a Public Hearing to receive public input relative to the proposed 45th Year
Community Development Block Grant (CDBG) Program street reconstruction
project.
6. Consider authorizing staff to submit an application to Tarrant County for the 45th
Year Community Development Block Grant (CDBG) street reconstruction project
and take any necessary action.
NEW BUSINESS
7. Consider the award of a Professional Services Contract to Schrickel, Rollins,
Parkhill, Smith & Cooper, Inc. to develop construction documents for the City
Gateways Signage Project, Ordinance No. 2019-010 appropriating funds, and
take any necessary action.
8. Consider the award of bid for restoration services for the McPherson Log Barn to
Marquis Restoration & Preservation and take any necessary action.
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and will be acted upon as
one business item. Any member of the City Council or member of the audience may
request that an item be withdrawn from the consent agenda and placed before the City
Council for full discussion. Approval of the consent agenda authorizes the City Manager,
or his designee, to implement each item in accordance with Staff recommendations.
9. Consider Ordinance No. 2019-011 authorizing a continuing disclosure
agreement to comply with the revised Securities and Exchange Commission Rule
15c2-12 with the Trinity River Authority of Texas. Chief Financial Officer
recommends approval.
10. Consider the renewal of an annual contract for various products with Amazon
Business. Chief Financial Officer recommends approval.
11 . Consider the renewal of an annual contract for emergency medical supplies with
Bound Tree Medical, LLC. Fire Chief recommends approval.
City Council March 5, 2019 Page 2
12. Consider Resolution No. 2019-017 authorizing the purchase of IT equipment and
software license for Oak Grove Softball Field from General Datatech, L.P. Chief
Technology Officer and Parks and Recreation Director recommend approval.
13. Consider Resolution No. 2019-018 authorizing the purchase and installation of
waterline tile for Dove Waterpark from Sunbelt Pools. Parks and Recreation
Director recommends approval.
14. Consider the award of an informal request for quote, with renewals, for aquatic
maintenance services with Century Pool Service. Parks and Recreation Director
recommends approval.
15. Consider the renewal of an annual contract for parks janitorial services with
PureService Corporation. Parks and Recreation Director recommends approval.
16. Consider the renewal of an annual contract for janitorial services for City facilities
with Regent Services. Public Works Director recommends approval.
17. Consider approval for the award of an informal request for quote for a sign printer
from A. Visacom. Public Works Director recommends approval.
18. Consider the minutes of the February 19, 2019 Regular City Council meeting. City
Secretary recommends approval.
Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551 .001
et seq, one or more of the above items may be considered in Executive Session closed
to the public. Any decision held on such matter will be taken or conducted in open session
following conclusion of the executive session.
ADJOURNMENT
In accordance with the Open Meetings Law, Texas Government Code, Chapter 551 ,
I hereby certify that the above agenda was posted on the official bulletin boards at
Grapevine City Hall, 200 South Main Street and on the City's website on March 1 , 2019
by 5:00 p.m. oRa�EL
Ur 1 r
Tara Brooks '
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City Secretary
If you plan to attend this public meeting and you have a disability that requires special
arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182
at least 24 hours in advance of the meeting. Reasonable accommodations will be made
to assist your needs.
City Council March 5, 2019 Page 3
STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Regular Session on this the 5th
day of March, 2019 in the City Council Chambers, Second Floor, 200 South Main Street,
with the following members present:
William D. Tate
Darlene Freed
Sharron Rogers
Mike Lease
Chris Coy
Duff O'Dell
Paul Slechta
Mayor
Mayor Pro Tem
Council Member
Council Member
Council Member
Council Member
Council Member
constituting a quorum, and with the following members of the City Staff:
Bruno Rumbelow
Jennifer Hibbs
John F. Boyle, Jr.
Matthew C.G. Boyle
Tara Brooks
Call to Order
City Manager
Assistant City Manager
City Attorney
Assistant City Attorney
City Secretary
Mayor Tate called the meeting to order at 7:00 p.m.
Item 1. Executive Session
Mayor Tate announced the City Council would recess to the City Council Conference
Room to conduct a closed session regarding:
A. Consultation with and legal advice from the City Attorney regarding pending
litigation (Morrissey, et al. v. Grapevine — Cause No. 348-303736-18),
pursuant to Section 551.071, Texas Government Code.
B. Real property relative to deliberation to the purchase, exchange, lease, sale
or value of real property (City property, Public Works, and the 185 acres)
pursuant to Section 551.072, Texas Government Code.
C. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
The City Council recessed to the City Council Conference Room and began the closed
session at 7:03 p.m. The closed session ended at 7:21 p.m.
Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there
was any action necessary relative to Sections 551.071, 551.072 or 551.087.
City Manager Bruno Rumbelow requested approval of the Fifth Amendment to the Land
Purchase and Sale Agreement with Standrock Grapevine, LLC, and authorize the City
Manager to execute same and all other associated documents, and to take all other
necessary action.
Motion was made to approve the Fifth Amendment to the Land Purchase and Sale
Agreement with Standrock Grapevine, LLC, and authorize the City Manager to execute
same and all other associated documents, and to take all other necessary action.
Motion: Slechta
Second: Rogers
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
NOTE: City Council continued with the Regular portion of the Agenda in open session in
the City Council Chambers.
Mayor Tate called the regular meeting to order at 7:32 p.m.
REGULAR MEETING
Item 2. Invocation
Council Member Paul Slechta delivered the invocation.
Item 3. Posting the Colors and the Pledge of Allegiance
Boy Scout Troop 928 posted the colors and led the Pledge of Allegiance.
Item 4. Citizen Comments
There was no one wishing to speak during citizens comments.
PUBLIC HEARING AND RELATED ITEMS
Item 5. Conduct a Public Hearina to receive qublic input relative to the groaosed 45th
Year Community Development Block Grant (CDBG) Program street reconstruction
rp oject.
Mayor Tate opened the public hearing.
City Council March 5, 2019 Page 2
Manager of Engineering John Robertson presented this item in conjunction with Item 6
and answered questions from Council. The proposed project is for the reconstruction of
the 600 block of South Dooley Street (from College to Hudgins Streets) including paving,
gutters, sidewalks on both sides of the road, handicap ramps and driveway approaches
to Dooley Court and sidewalk only from Dooley Street to Hudgins Street. The construction
cost estimate for this project, including engineering, is $442,750, of which approximately
$212,000 is expected to be provided by Tarrant County. The City's match is expected to
be $230,750. The City shall be responsible for all costs of the 45th Year CDBG project
that exceeds the amount of the grant fund.
No one spoke during the public hearing.
Motion was made to close the public hearing.
Motion:
Coy
Second:
Freed
Ayes:
Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays:
None
Approved:
7-0
Item 6. Consider authorizina staff to submit an aaalication to Tarrant Countv for the 45th
Year Community Development Block Grant (CDBG) street reconstruction project and take
any necessary action.
Manager of Engineering Robertson presented this item in conjunction with Item 5.
Motion was made to authorize staff to submit an application for the 45th Year Community
Development Block Grant street reconstruction project.
Motion: Coy
Second: Freed
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
NEW BUSINESS
Item 7. Consider the award of a Professional Services Contract to Schrickel, Rollins,
Parkhill, Smith & Cooper, Inc. to develop construction documents for the City Gateways
Signage Project, Ordinance No. 2019-010 appropriating funds, and take any necessary
action.
Parks and Recreation Director Kevin Mitchell presented this item and answered questions
from Council. This project will be the first implementation of the entry signage component
of the gateway and landscape enhancement master plan. The project site location is the
corner of Northwest Highway and West State Highway 114 frontage road. The proposed
agreement with Shrickel Rollins PSC (advertised as Schrickel, Rollins, Parkhill, Smith &
Cooper, Inc.) is for an estimated amount of $58,500, with the amount being appropriated
to the Grant Fund from the Quality of Life Fund.
City Council March 5, 2019 Page 3
Motion was made to award a Professional Services Contract with Shrickel Rollins PSC to
develop construction documents for the City Gateways Signage Project and Ordinance
No. 2019-010 appropriating funds.
Motion: Rogers
Second: Slechta
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
ORDINANCE NO. 2019-010
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE
APPROPRIATION OF $58,500 FROM THE QUALITY OF
LIFE FUND AND TRANSFER OF FUNDS TO THE GRANT
FUND AND THE APPROPRIATION OF $58,500 IN THE
GRANT FUND FOR PROFESSIONAL SERVICES FOR THE
CITY GATEWAYS SIGNAGE PROJECT
Item 8. Consider the award of bid for restoration services for the McPherson Log Barn to
Marquis Restoration & Preservation and take any necessary action.
Convention and Visitors Bureau Director P.W. McCallum presented this item and
answered questions from Council. The McPherson Log Barn was originally located at
900 Park Boulevard, but was relocated to the Cotton Belt Historical Railroad District in
2018. Restoration of the barn is estimated at $197,000.
Motion was made to award the bid for restoration services to Marquis Restoration &
Preservation.
Motion: Lease
Second: Slechta
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
Consent Agenda
Consent items are deemed to need little Council deliberation and were acted upon as one
business item. Any member of the City Council or member of the audience may request
that an item be withdrawn from the consent agenda and placed before the City Council
for full discussion. There were no requests to remove any items from the consent agenda.
Approval of the consent agenda authorizes the City Manager, or his designee, to
implement each item in accordance with Staff recommendations.
City Council March 5, 2019 Page 4
Item 9. Consider Ordinance No. 2019-011 authorizing a continuing disclosure
agreement to comply with the revised Securities and Exchange Commission Rule 15c2-
12 with the Trinity River Authority of Texas.
Chief Financial Officer Greg Jordan recommended approval of the ordinance authorizing
a continuing disclosure agreement with the Trinity River Authority.
Motion was made to approve the consent agenda as presented.
Motion:
Coy
Second:
Slechta
Ayes:
Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays:
None
Approved:
7-0
ORDINANCE NO. 2019-011
AN ORDINANCE O THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS; AUTHORIZING THE EXECUTION
AND DELIVERY OF A CONTINUING DISCLOSURE
AGREEMENT WITH THE TRINITY RIVER AUTHORITY OF
TEXAS; AND PROVIDING AN EFFECTIVE DATE
Item 10. Consider the renewal of an annual contract for various products with Amazon
Business.
Chief Financial Officer Jordan recommended approval of the renewal of the annual
contract with Amazon Business.
Motion was made to approve the consent agenda as presented.
Motion:
Coy
Second:
Slechta
Ayes:
Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays:
None
Approved:
7-0
Item 11. Consider the renewal of an annual contract for emergency medical supplies with
Bound Tree Medical, LLC.
Fire Chief Darrell Brown recommended approval of the renewal of the annual contract for
emergency medical supplies.
Motion was made to approve the consent agenda as presented.
Motion:
Coy
Second:
Slechta
Ayes:
Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays:
None
Approved:
7-0
City Council March 5, 2019 Page 5
Item 12. Consider Resolution No. 2019-017 authorizing the purchase of IT equipment
and software license for Oak Grove Softball Field from General Datatech, L.P.
Chief Technology Officer Tessa Allberg and Parks and Recreation Director Mitchell
recommend approval of the resolution authorizing the purchase of IT equipment and
software licenses for Oak Grove Softball Field.
Motion was made to approve the consent agenda as presented.
Motion:
Coy
Second:
Slechta
Ayes:
Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays:
None
Approved:
7-0
RESOLUTION NO. 2019-017
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE IT
EQUIPMENT AND SOFTWARE LICENSES FOR OAK
GROVE SOFTBALL FIELD THROUGH AN ESTABLISHED
INTERLOCAL AGREEMENT AND PROVIDING AN
EFFECTIVE DATE
Item 13. Consider Resolution No. 2019-018 authorizing the purchase and installation of
waterline tile for Dove Waterpark from Sunbelt Pools.
Parks and Recreation Director Mitchell recommended approval of the resolution
authorizing the purchase and installation of waterline tile for Dove Waterpark.
Motion was made to approve the consent agenda as presented.
Motion:
Coy
Second:
Slechta
Ayes:
Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays:
None
Approved:
7-0
RESOLUTION NO. 2019-018
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
AND INSTALL WATERLINE TILE FOR DOVE WATERPARK
THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT
AND PROVIDING AN EFFECTIVE DATE
City Council March 5, 2019 Page 6
Item 14. Consider the award of an informal request for quote, with renewals, for aquatic
maintenance services with Century Pool Service.
Parks and Recreation Director Mitchell recommended approval of the informal request
for quote, with renewals, for aquatic maintenance services.
Motion was made to approve the consent agenda as presented.
Motion:
Coy
Second:
Slechta
Ayes:
Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays:
None
Approved:
7-0
Item 15. Consider the renewal of an annual contract for parks janitorial services with
PureService Corporation.
Parks and Recreation Director Mitchell recommended approval of the annual contract for
parks janitorial services.
Motion was made to approve the consent agenda as presented.
Motion:
Coy
Second:
Slechta
Ayes:
Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays:
None
Approved:
7-0
Item 16. Consider the renewal of an annual contract for janitorial services for City facilities
with Reaent Services.
Public Works Director Bryan Beck recommended approval of the renewal of the annual
contract for janitorial services for City facilities.
Motion was made to approve the consent agenda as presented.
Motion:
Coy
Second:
Slechta
Ayes:
Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays:
None
Approved:
7-0
Item 17. Consider approval for the award of an informal request for quote for a sign printer
from A. Visacom.
Public Works Director Beck recommended approval of the award of the informal request
for quote for a sign printer.
Motion was made to approve the consent agenda as presented.
Motion: Coy
City Council March 5, 2019 Page 7
Second:
Slechta
Ayes:
Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays:
None
Approved:
7-0
Item 18. Consider the minutes of the February 19, 2019 Regular City Council meeting_
City Secretary Tara Brooks recommended approval of the minutes as provided.
Motion was made to approve the consent agenda as presented.
Motion:
Coy
Second:
Slechta
Ayes:
Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays:
None
Approved:
7-0
ADJOURNMENT
Motion was made to adjourn the meeting at 7:51 p.m.
Motion:
Freed
Second:
O'Dell
Ayes:
Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays:
None
Approved:
7-0
Passed and approved by the City Council of the City of Grapevine, Texas on this the 19th
day of March, 2019.
APPROVED:
William D. Tate
Mayor
ATTEST:
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Tara Brooks w I X
City Secretary Y�%�
City Council March 5, 2019 Page 8